Executive Assistant (District Attorney's Office)

Clackamas County employees work to serve the public and enrich our community. Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

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This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, October 14th, 2026.

Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.

Annual Pay Range: $69,936.12 - $94,414.29

Hourly Pay Range: $33.623137 - $45.391484

Salary offers will be made within the posted pay range and will be based on candidate's experience (paid or unpaid) that is directly relevant to the position.

• Are you a strong communicator with exceptional business writing skills and ability to convey complex information clearly?
• Do you thrive in a fast-paced, continuously evolving environment?
• Are you exceptionally organized with outstanding time management skills?
• Are you committed to maintaining confidentiality when dealing with sensitive issues?
• Do you have a personal commitment to putting ethics into action by holding yourself to the highest standards of professionalism, honesty, and objectivity?

If you answered “yes” to the questions above, we want you to join our team as an Executive Assistant at the Clackamas County District Attorney’s Office. If selected for this position, you will provide high level confidential administrative support to the District Attorney and Management Team, as well as perform operational and case management support functions. This position involves managing a wide range of complex, sensitive, and confidential matters. Key responsibilities include calendar management, travel coordination, workforce administration, financing processing, and other operational support activities. You will also provide exceptional customer service to members of the public, partner agencies, elected officials, and internal employees. Additionally, you will support employee relations and human resources activities, including coordinating and assisting with personnel processes within the department. Your work will help ensure the office operates efficiently and delivers responsive, professional service. The most competitive candidates will have strong interpersonal and communication skills, experience handling highly confidential and sensitive matters, are highly organized, detail-oriented, resourceful, team-focused, and able to take initiative, multi-task and shift priorities frequently in a fast paced work environment.

As an employee of the Clackamas County District Attorney's office, which plays a role in providing justice and upholding the rule of law, you are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in your personal life that could reflect on the Department.

Clackamas County District Attorney’s Office is an Oregon Top Workplace 2024

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of two (2) years of relevant administrative or executive support experience including:
• Working with confidential and sensitive information and documents
• Managing calendars, scheduling, and coordinating travel
• Drafting, proofing, and preparing documents and correspondence
• Communicating effectively with multiple audiences
• Tracking timelines and projects
• Taking thorough notes in meetings and publishing for others to reference
• Researching information, tracking, compiling, and monitoring data, and/or maintaining records
• Providing excellent customer service to internal and external stakeholders
• Experience using Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook in a professional environment
• Demonstrated ability to appropriately prioritize and manage a variety of responsibilities concurrently, including coordinating multiple projects in a fast-paced environment with minimal direction

Preferred Qualifications/ Transferrable Skills:*

• At least two (2) years of relevant experience providing administrative or executive support in a legal office setting
• Experience coordinating, processing and tracking financial transactions
• Experience assisting with human resources processes
• Experience working with elected officials
• Project management experience
• Intermediate proficiency with Microsoft Word, Excel, PowerPoint and Outlook

Pre-Employment Requirements:

• Must pass post-offer, pre-employment drug test. Learn more about the County's drug testing policy
• Must pass a criminal history check which may include national or state fingerprint records check
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy
• For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

Duties may include, but are not limited to:

• Provides administrative support and assistance to elected District Attorney. Represents the District Attorney at conferences and meetings. Gathers data, drafts/edits reports, and presents findings and recommendations in support of operational planning. Manages DA calendar and organizes, coordinates, and plans appointments, meetings, events, conferences, and travel. Responds to inquiries on behalf of the DA from the public, partner agencies, elected officials, and others.
• Provides operational support to the District Attorney's Office. Orders and organizes office supplies, maintains office supply inventory, reports facility and technology issues, makes travel arrangements for case participants and employees, and other assigned operations duties.
• Provides a high level of customer service to internal and external customers. Prioritizes and summarizes critical or urgent issues directed to the executive and directs inquiries from the public, employees, management, and other staff to appropriate individuals other than the executive. Conducts follow-up investigations on unresolved complaints, independently prioritizes and triages workload.
• Assists with creating and managing department budget. Carries out financial duties such as purchasing, reconciling P-Card transactions, processing payments, issuing checks, and managing internal financial records. Maintains compliance with established budgetary and operational regulations and guidelines.
• Provides administrative support to management for processes involving sensitive, confidential matters such as disciplinary issues, grievances and complaints, workplace investigations, classification reviews, and collective bargaining matters among others. Duties may include, but are not limited to, taking meeting minutes, drafting documents, conducting research, formulating and presenting recommendations, and participating in strategic planning surrounding employee labor relations matters. Acts as liaison to human resources regarding confidential employee matters such as filing personnel action forms, performance summaries, and pre-employment documentation.

This position works 40 hours during a standard workweek of Monday through Friday. Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.

Duties involve exposure to cases where documents, evidence and/or case discussion may contain emotionally upsetting or disturbing information.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.

Employee benefits become effective the first of the month following an employee’s date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 16 hours of vacation accrual per month
  • Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals! This means you have access to vacation time at time of hire.
• 8 hours of sick accrual per month
• 10 paid holidays and 1 personal day per year

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
  • Employer-paid 6% PERS retirement contribution (The county currently pays the employee’s share of the retirement contribution.)
  • OPSRP members get vested after five years of contributions or when they reach age 65
• A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
• A Choice of Dental Plans
• Employee Assistance Program (EAP)
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see link below for additional information)

This is a full time non-represented group 2 County position.

Learn More About Benefits

The Clackamas County District Attorney's Office is required by state law to represent the state in felony prosecutions, misdemeanor prosecutions, grand jury proceedings, mental commitment hearings, child support actions, family abuse prevention hearings, and juvenile delinquency and dependency hearings.

Learn more about Clackamas County District Attorney's Office

Guiding Principles:

To honor diversity and to treat all persons with respect.

To involve victims and community partners in creating an effective and responsive department. To strive to be innovative leaders in the field of criminal justice.

To honor victim’s rights and interests throughout all phases of the justice system; to invite victim’s participation in determining how to meaningfully address harm.

To foster open communication and team work in a supportive work environment. To demonstrate ethical and honest behavior in all that we do.

Clackamas County only accepts online applications. To be considered, please complete the application in full, and submit a resume and a cover letter.

Help with the Application

If you have any questions or issues you may contact the Department of Human Resources by calling 503-655-8459 or emails us at jobs@clackamas.us. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

Requesting Veterans' Preference

Learn more about Oregon's Veterans' Preference

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

Lindsay Roberts, Recruiter
Email: LRoberts2@clackamas.us