Executive Assistant

Civil Science is seeking a highly organized, professional, and proactive Executive Assistant, Strategy & Operations to support the President and Executive Leadership Team. This role serves as a strategic and operational partner, helping drive alignment, coordination, execution, and follow-through across key organizational priorities in a fast-paced environment.

The ideal candidate is an exceptional communicator and problem solver who can manage competing priorities with discretion, professionalism, and attention to detail. In addition to providing high-level executive support, this individual will help coordinate strategic initiatives, manage executive communications, support Board activities, and drive operational efficiency across the organization.

Key Responsibilities

• Provide executive-level administrative and operational support to the President and Executive Team
• Manage complex calendars, travel arrangements, meetings, and executive priorities
• Drive follow-through on executive priorities, action items, and strategic initiatives across teams
• Track strategic initiatives, action items, and cross-functional projects to ensure timely execution
• Coordinate Board of Directors and leadership meetings, including agendas, materials, and follow-up actions
• Participate in leadership meetings, document priorities and action items, and support organizational follow-through
• Conduct research, analysis, and synthesis of information to inform decision-making and planning
• Prepare executive briefings, reports, presentations, and decision-support materials
• Prepare presentations, reports, correspondence, and executive communications
• Serve as a liaison between executive leadership, internal teams, Board members, and external stakeholders
• Support office operations, event coordination, and organizational initiatives
• Support leadership events, retreats, and initiatives that strengthen alignment, communication, and culture
• Maintain confidentiality and exercise sound judgment when handling sensitive information

Required Qualifications

• Bachelor’s degree in Business Administration, Communications, Public Administration, or engineering-related field  
• 5 years of experience supporting executive leadership in a fast-paced professional environment
• Strong organizational, project coordination, and prioritization skills
• Excellent written and verbal communication abilities
• High level of professionalism, discretion, and judgment in handling sensitive and confidential information.
• Demonstrated ability to manage high-priority initiatives and work effectively across multiple stakeholders
• Strong technology proficiency, including Microsoft Office tools and comfort working in a digital-first environment; experience with tools such as Asana, Canva, enterprise chat platforms, PowerPoint, and Zoom is helpful.

Preferred Qualifications

• Experience supporting C-suite executives, Presidents, or Boards of Directors
• Background in operations, office management, or cross-functional project coordination
• Experience with budgeting, expense management, or financial coordination
• Experience in engineering, consulting, or other professional services environments

Why Join Civil Science?

• Ownership in Your Future: At Civil Science, we’re proud to be a 100% employee-owned firm. Through our Employee Stock Ownership Plan (ESOP), you’ll have the chance to grow your career and save for retirement.
• Room to Grow: Say goodbye to corporate red tape. Our agile structure empowers you to take ownership of projects, explore new roles, and accelerate your career.
• Work-Life Harmony: Your time outside of work matters. We offer flexibility to ensure your career complements your personal life.
• Comprehensive Benefits (Fulltime Employees): Enjoy three weeks of PTO, eight holidays, medical, dental, vision, life insurance, short/long-term disability, tuition reimbursement, and a 401K plan.

About Civil Science

Civil Science isn’t just another engineering firm—we’re a 100% employee-owned company with over 40 years of expertise and a bold vision for the future. Our team of talented engineers, surveyors, planners, and technicians partners with clients across the public and private sectors to deliver innovative and impactful solutions.

At Civil Science, we believe in investing in our people. As an employee-owner, you’ll enjoy unmatched opportunities for leadership, mentorship, and career growth, all within a culture that values collaboration, excellence, and entrepreneurial spirit. If you’re ready to join a firm that’s shaping the future of civil engineering, we’d love to have you on our team!

Candidates must have a valid driver’s license and be able to pass both a criminal background check and driving record review.

Civil Science evaluates and determines on a case-by-case basis whether it is willing to sponsor an individual to receive a temporary or permanent work visa (e.g., E-3, H-1B, H-1B1, or TN visa status).

Civil Science provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.