What are the responsibilities and job description for the Office Assistant position at Civil-Mechanical Contractor?
Job Summary
We are seeking a proactive and detail-oriented Office Assistant to join our dynamic team! In this vital role, you will gain satisfaction as the pivotal person who is ultimately responsible for the successful completion of our construction projects. As a general contractor, we are the leading force that owners look at for the safe, smooth functioning of their projects and depend on our skills and technical proficiency for great end results. This paid position offers an exciting opportunity to develop your administrative expertise as an office assistant focusing on administrative and project activities.
Duties
- Perform data entry tasks accurately using spreadsheets, Microsoft Office applications, and Google Workspace tools to maintain organized records
- Handle administrative tasks such as filing, proofreading documents, and managing calendars for team members or executives
- Provide customer support by responding to inquiries via phone or email, ensuring clear communication and excellent service
- Assist with bookkeeping responsibilities using QuickBooks or similar accounting software to track expenses and invoices
- Support office management activities including ordering supplies, maintaining office equipment, and organizing files for easy access
- Coordinate appointments, schedule meetings, and manage calendar updates efficiently to optimize productivity
- Help track and procure large and small project material and documents
- Closely monitor Purchase Orders, Subcontracts, Submittals, RFIs, Change Orders etc.
- Assist with freight delivery and claims
Experience
- Prior office experience in administrative or clerical roles is highly preferred, especially in environments requiring multitasking
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with data entry, filing systems, and document proofreading to ensure accuracy and professionalism
- Familiarity with QuickBooks or other bookkeeping software is a plus
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
- Excellent phone etiquette and communication skills in English
- Technical proficiency, computer literacy, and familiarity with productivity software to streamline daily operations
Join us as an Office Assistant and become a key contributor to our efficient workplace! Your dedication will help foster a positive environment where teamwork flourishes. We value your skills in organization, communication, and technology—empowering you to succeed while supporting our mission of excellence.
Pay: $60,000.00 - $65,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $60,000 - $65,000