What are the responsibilities and job description for the Operations Coordinator position at City Year?
Position Overview
Reporting to the Director, People and Operations and working closely with the site leadership team, the Operations Coordinator will have direct responsibility for ensuring operational tasks are handled quickly and efficiently to keep the site running smoothly.
Job Description
Site Operations:
- Supporting office management protocols: space management, equipment management, common area maintenance, and upholding office policies.
- Drafting and coordinating meeting agendas and various internal communications.
- Weekly processing of all accounts payable and receivable requests while maintaining accurate documentation. Monthly tracking expenses by department. Monthly submission of previous month’s budgets to department director, and site composite budget/expense to Executive Director. Monthly submission of all financial documentation to Headquarters.
- Maintain good operations of all office equipment (computers, printers). Maintain inventory of adequate office supplies and materials (e.g. weekly/monthly orders). Provide reception desk and phone coverage of the mainline, welcome visitors into space, and receive packages/mail for distribution. Work with the Headquarters information technology staff to ensure high quality customer service to users.
- Provide additional support to site-wide events, including the annual Red Jacket Gala, Ignite/Opening Day and other initiatives. Activities may include registration support, set-up, and other activities to ensure a successful event.
- Executive Director Administrative Support with calendar management, expense management and travel coordination and special projects as needed.
Program Operations
- Support AmeriCorps members for registration and onboarding.
- Serve as a resource to staff and ensure the prompt and proper distribution of uniform parts to corps and staff. Support uniform inventory and address ongoing site uniform needs in partnership with Director, People and Operations.
Benefits
Full-time employees will be eligible for all benefits including vacation, sick days and organization holidays. You may participate in all benefit programs that City Year establishes and makes available to eligible employees, under (and subject to all provisions of) the plan documents that govern those programs. Currently, City Year offers medical, dental, vision, life, accidental death and dismemberment and disability coverage, Flexible Spending Accounts (FSA), and other benefits including 401(k) plan(s) pursuant to the terms and conditions of company policy and the 401(k) plan document. For more information, click
here
.
Employment at City Year is at-will.
City Year does not sponsor work authorization visas.