Junior Event Sales Manager

A rare opportunity to join the City Winery team as we reimagine the future of live music and hospitality. City Winery to deliver the highest end combined culinary and cultural experience to our customers who are passionate in sharing wine, music, and culinary arts. We are a unique facility, combining a fully functioning winery with intimate concerts, food & wine classes, private events in a variety of configurations, and fine dining. We have created a compelling mix for our sophisticated clientele of foodies, and active cultural patrons—bringing the wine country experience to the middle of a large city.

Position Summary

The Junior Event Sales Manager is responsible for proactively promoting, soliciting, and achieving sales for small to mid-size events, while maintaining City Winery's service standards and maximizing revenue. Responsible for client communication, interdepartmental communication, and coordinating client events from end to end which will include the development and overall organization of events. This role is to ensure successful event execution and client satisfaction. Must successfully materialize the vision of the client, while exceeding expectations at every opportunity with the ultimate endeavor to ensure that all guests will return and/or refer new business to City Winery for not only private event needs, but also as a premier entertainment & hospitality venue. This role is commission-eligible for qualifying private events.

Why us?

• Competitive pay
• We are a rapidly expanding national entertainment and hospitality company, offering tremendous opportunities for driven and ambitious individuals.
• Medical, Dental, Vision Insurance
• nDORFins program designed to promote a healthy and active lifestyle
• 401K (and yes we match)
• Flexible Savings Accounts,HSA and Dependent Care, Basic Life and AD&D Insurance
• Amazing discounts, 50% OFF all dining/retail wine
• Free Family Meal
• Tickets to available shows

And more

Overview of Responsibilities

• Actively promote, solicit, and achieve private event sales for small to mid-size events
• Develop, organize and manage designated events from the point of contract to the hands-on execution
• Maintain correspondence with clients throughout event preparation and execution to ensure clients' needs are met and/or exceeded
• Create organized and detailed Banquet Event Orders (BEOs) to be passed along to other departments (i.e. Front of House, Kitchen, etc.) to ensure smooth execution on the day of event
• Work directly with Executive Chef, Wine Director, GM and FOH Managers to secure event needs for execution
• Schedule and conduct walkthroughs with clients to arrange and confirm details pertaining to every element of the event
• Oversee event set-up and introduce client/on-site contact to Front of House Manager(s) facilitating event
• Be available for questions during event set-up and check in on event periodically
• Participate in weekly event production meetings to communicate the BEOs to team
• Maintain a well-articulated and properly detailed working BEO in TripleSeat and communicate with other departments throughout the planning process
• Find opportunities to "Up Sell" (Custom Label Wine, beverage upgrades, menu upgrades, etc.)
• Create addendums for any additions to the original contract
• Assisting Event Director with writing event-specific paperwork
• Manage phone calls and inquiries
• Retrieve appropriate documents from the Event Director and client to create and maintain physical file for each event
• Establish and maintain department filing system to ensure efficiency and organization (upcoming events, events in progress, completed events, beverage logs, etc., archive files as appropriate)
• Maintain existing department resources (menus & descriptions, wine & beer lists, wine tasting notes, vendor resources/catalogs, etc.)
• Maintain event materials and collateral (Press Kits, Event Brochures, Banner Ads, etc.)
• Establish and maintain excellent client relationships throughout planning and after the event to ensure return business and positive word of mouth publicity.
• Create and analyze monthly and weekly Event Department Revenue vs. Cost Report
• Collect all payments (including deposit, balance and addendum) and correspond with the Accounting Department when necessary to facilitate and ensure receipt of payments
• Additional projects, tasks, duties as per business need

Minimum Qualifications

• Minimum of 2 years' experience in the event sales industry and/or equivalent relevant experience
• Must have exceptional inter-personal and guest service skills, with polished personal presentation
• Must be detail oriented with strength in time management and organization
• Strong computer skills including Word and Excel
• Excellent listening, negotiation and presentation skills
• Effective and professional verbal and written communication skills
• Ability to work a flexible schedule including nights, weekends, holidays as needed
• Bachelor's degree preferred

About Us

Wine, food, and live entertainment collide at City Winery to create a dynamic and incredibly unique workplace. Since 2008, City Winery has been turning heads across the nation with amazing live performances, delectable cuisine, and award winning, locally produced wines. But there's more to us than that we're a haven for community and creativity, a place where the philosophy of hospitality is more than just a buzzword, but a way of life. City Winery, founded by music industry veteran & visionary Michael Dorf, has established itself as a one-of-a-kind brand providing unforgettable experiences for guests. From world class music venues to sustainably produced wines with ratings of 90 points, City Winery offers a range of topnotch events & experiences.

We are an equal opportunity employer and value diversity at City Winery. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Additionally, City Winery participates in the E-Verify Program in certain locations, as required by law

INDMANAGE