Sales Assistant - Aviation & Event Logistics

Job description:

Pay: $60,000-$70,000

Company Overview:

Our client is a fast-growing global air charter company specializing in private jets, group charters, and cargo services. With a startup mindset and a lean, agile team, they’re reshaping the traditional aviation space by delivering high-touch, tailored travel experiences. This is a non-corporate, people-first work culture where you’ll have the freedom to work independently, collaborate closely with leadership, and make a visible impact.

The team is currently looking for someone who thrives under pressure, adapts quickly, and can juggle complex logistics with grace.

Position Overview:

The Sales Administrator will play a key support role for two Sales Directors based in California and London, helping drive success across private aviation, group charter, and large-scale event travel operations. This position is not a sales role, but rather a critical operational and administrative support role ensuring the smooth delivery of charter programs and backend logistics.

Key Responsibilities:

• Support two Sales Directors with daily administrative and client-related tasks
• Coordinate travel logistics across commercial and private aviation for clients and internal teams
• Build and deliver detailed flight briefs, itineraries, and client-facing documents
• Create and manage passenger manifests and documentation for flight operations
• Act as a key point of coordination across multiple time zones (e.g., London, Los Angeles)
• Help manage timelines, deliverables, and last-minute changes for ongoing travel projects
• Oversee a team of flight representatives, ensuring logistics run smoothly on the ground
• Arrange transportation, hotels, and ground handling services as required
• Procure and build custom flight quotes
• Reconcile flight-related costs and expenses and assist with invoice processing
• Maintain and update CRM systems, reports, and sales performance dashboards
• Prepare internal documentation, reports, and presentations for leadership
• Manage communication between sales, operations, and client service teams
• Handover completed flight programs to the in-house operations team
• Proactively flag and troubleshoot issues before they impact program execution

Qualifications:

• 3–5 years of experience in travel coordination, aviation operations, event logistics, executive support, or similar fast-paced environments
• Proven ability to organize complex travel and logistics under pressure
• Experience supporting international teams and managing across multiple time zones
• High degree of professional maturity, discretion, and autonomy
• Excellent attention to detail and ability to juggle multiple priorities in real time
• Comfortable working with tight deadlines and evolving travel itineraries
• Experience working on or supporting large-scale events or charter programs (strongly preferred)
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and CRM systems
• Based in or open to occasional travel to Miami, FL (preferred but not required)

Why You’ll Love This Role:

• Work on globally impactful events in the aviation and travel space
• Join a nimble, innovative team where your voice matters
• Flexible, remote-friendly work environment with international collaboration
• Exposure to high-profile clients and charter programs
• Opportunity to grow into more senior roles across sales, operations, or logistics