Payroll & HRIS Specialist

Start Date: ASAP

Location: Hybrid | Downtown Chicago

Duration: Long-term Temporary (potential for perm)

Schedule: Full - Time | Monday - Friday

Compensation: $35 - $50/hour, flexible depending on experience level

Our Chicago-based client seeks a Payroll and HRIS Specialist who has experience with US State and Toronto/Canada payroll. This position will report directly to the Director of Talent Development.

RESPONSIBILITIES:

Payroll (U.S. & Canada)

• Process multi-state U.S. payroll and Toronto/CAD payroll accurately and on time.
• Ensure compliance with U.S. state taxes and Canadian provincial rules.
• Reconcile payroll data and resolve discrepancies.

HRIS & Total Rewards

• Support Workday configurations related to payroll, benefits, and eligibility.
• Maintain benefit eligibility rules and deduction changes.
• Partner with Total Rewards on audits, enrollment, and system updates.

Process Improvement & Projects

• Lead or support payroll/HRIS improvements and cross-functional projects.
• Identify gaps, propose solutions, and document workflows.
• Provide best-practice guidance for scalable, efficient processes.

QUALIFICATIONS:

• Bachelors Degree in related field
• 4 years of multi-state U.S. payroll experience; strong knowledge of state payroll taxes.
• Experience with Canadian payroll (Ontario/Toronto preferred).
• Workday (preferred) and/or ADP payroll experience.
• HRIS and benefits administration experience, including eligibility and deduction rules.
• Strong project management, problem-solving, and communication skills.

City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.