What are the responsibilities and job description for the Administrative Assistant/Registrar position at City Schools of Decatur?
POSITION TITLE: Administrative Assistant/Registrar
DEPARTMENT: Central Office
REPORTS TO: Chief of Staff
FLSA STATUS: Non-exempt
WORK SCHEDULE: 225 days
DATE REVIEWED: 10/2026
TERMS OF EMPLOYMENT: Employment shall be at the will of the Board of Education. The annual period of service shall be 225 days.
PRIMARY FUNCTION: Provides receptionist services for the Central Office. Performs work of a general office nature and assists as appropriate with the operation of the central office. Works with some confidential data and performs some tasks requiring technical skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Knowledge of the following Microsoft Office Products is required: Word, Excel, Access, and Outlook. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: A high school diploma or general education degree (GED); two to three years in general office work experience. Must have experience with typing, filing, office machines, and computers.
EVALUATION: Performance of this job shall be evaluated annually in accordance with provisions of the board's policy on evaluation of classified personnel.
DEPARTMENT: Central Office
REPORTS TO: Chief of Staff
FLSA STATUS: Non-exempt
WORK SCHEDULE: 225 days
DATE REVIEWED: 10/2026
TERMS OF EMPLOYMENT: Employment shall be at the will of the Board of Education. The annual period of service shall be 225 days.
PRIMARY FUNCTION: Provides receptionist services for the Central Office. Performs work of a general office nature and assists as appropriate with the operation of the central office. Works with some confidential data and performs some tasks requiring technical skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.
- Greets and refers caller and visitors to appropriate individuals and/ or areas
- Oversees visitor management processes, including initial security screening and sign-in, for all visitors
- Sorts, screens, and distributes incoming mail and deliveries
- Communicates, collaborates, and cooperates with colleagues, supervisors, and visitors
- Serves as a positive public relations advocate for the school system, including the dissemination of information as necessary
- Handles telephone calls in a polite, informative manner
- Maintains knowledge of school system's organization and policies, local and state governmental decisions that impact the school system, and a day-to-day awareness of all departments
- Maintains accurate files and records
- Participates in training programs to increase skills and proficiency related to the assignment
- Ensures adherence to good safety procedures
- Supports all aspects of student registration and residency
- Verify, enter, upload, and file completed registration documents
- Adhere to all enrollment, registration, and residency procedures
- Cooperates and works collaboratively with the enrollment specialist
- Operates standard office equipment
- Performs additional clerical duties, as directed
- (Add additional security bullet?)
- Other duties as assigned
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Knowledge of the following Microsoft Office Products is required: Word, Excel, Access, and Outlook. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: A high school diploma or general education degree (GED); two to three years in general office work experience. Must have experience with typing, filing, office machines, and computers.
EVALUATION: Performance of this job shall be evaluated annually in accordance with provisions of the board's policy on evaluation of classified personnel.