What are the responsibilities and job description for the AP Specialist position at City Personnel?
A growing organization in the construction and development field is seeking an experienced Accounts Payable Specialist to support its accounting operations across several active projects and multiple legal entities. This position involves detailed financial work, including job-based invoice coding, lien waiver coordination, and draw package preparation. Candidates should bring strong construction accounting knowledge, a comfort level working in ERP platforms such as Sage or Spectrum, and the ability to manage a steady workflow of vendor activity in a deadline-driven environment.Company & Job highlights:Growth Environment: A growing organization managing multiple projects.Competitive Compensation: Offers a highly competitive salary range of $60,000–$80,000 annually based on experience.Process Improvement Focus: The role involves assisting with workflow documentation and implementing process improvements, offering a path for skill and career advancement.Key Responsibilities of the Accounts Payable Specialist:Reconcile vendor statements, credit card activity, and accounts payable balances across several entities.Prepare monthly draw documentation by gathering invoices, approvals, and backup support, ensuring files are complete and ready for review.Handle weekly payment processing through banking portals, including positive pay uploads and confirming vendor payment instructions.Review and code invoices to the proper jobs, phases, and cost categories while verifying accuracy against contracts, purchase orders, and budget allocations.Maintain updated compliance files such as insurance certificates, W-9s, subcontract agreements, and all lien waiver documentation.Track lien waivers for each project and confirm necessary releases are received before issuing payments.Manage electronic filing of invoices, drawing materials, and vendor records within shared folders.Process a regular volume of invoices (approximately 50–75 weekly) and route them for the correct internal approvals.Assist with documenting internal workflows, updating procedures, and helping implement process improvements.Support project closeouts, special accounting initiatives, and vendor onboarding as needed.Qualifications of the Accounts Payable Specialist:3–5 years of accounts payable experience within construction, development, or a related industry.Solid understanding of construction accounting, including job costing, lien waiver handling, and retention processes.Prior use of construction-focused ERP systems, particularly Sage, Spectrum, or similar platforms.Experience working within a multi-entity accounting structure.Ability to review and interpret subcontracts, job budgets, and supporting documentation.Strong proficiency in Microsoft Excel and general MS Office software.High level of accuracy, organization, and ability to manage multiple responsibilities at once.Effective communicator who can collaborate with project managers, field personnel, and vendors.Apply today for immediate and confidential consideration!Please note: City Personnel offers extended interview hours from 7 am–7 pm upon request.Join a Top Workplace in Rhode Island!Recognized as one of The Providence Journal’s Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don’t just match talent with opportunity. We invest in your growth and well-being. When you work with us, you’ll enjoy:Dedicated Career Coaching: Guidance for resumes, interviews, and career planning.Referral Program: Earn rewards for helping others find great opportunities.Temp Employee Benefits: Paid Sick Time, Personal Days, Health Insurance, and Weekly Pay.City Personnel isn’t just a staffing agency. It’s a team that values you, celebrates your wins, and supports your success every step of the way.Ready to take the next step in your career?Apply today and experience why we’ve been voted a Top Workplace in Rhode Island! Contact us at (401) 331-2311 to find your ideal job match! Ind123
Salary : $60,000 - $80,000