Executive Assistant to the City Manager

The City of Yuba City is offering an exciting career opportunity for an Executive Assistant to provide high level administrative and professional support to the City Manager.  This position also participates as a collaborative team member of the City Manager's Office.  The Executive Assistant to the City Manager is the first point of contact for the City Manager’s Office, and promotes positive public relations by providing superior customer service.


Key duties of this position include:

• Arranging meetings, conferences and civic functions for City Manager, Mayor and City Council; maintaining appointment schedules and calendars; coordinating and making travel arrangements.

• Composing, proofreading and editing a wide variety of documents, publications and presentations on various subjects from general instructions or independently in accordance with administrative policies or procedures.

• Assisting in the preparation, posting and distribution of City Council agendas; preparing the Council Chambers for meetings; may attend and record and prepare minutes of the meetings.

• Providing assistance relating to the day-to-day operations of the City’s Clerk’s Office including preparing and managing legal documents and public hearing notices for publication in the newspaper and City website; coordinating the acceptance and opening of sealed bid proposals; and coordinating the advertisement, recruitment and selection of public members for City Boards and Commission.

• Handling sensitive and confidential information and documentation pertaining to employee negotiations, personnel and disciplinary actions.

• Coordinating events and attending various meetings in coordination with activities and functions of City Manager’s Office and City Council.

Please click here to view the job description for a complete list of the essential functions and knowledge, skills and abilities required for the position.

Individuals best qualified for this position will possess the following:

• Experience providing professional level administrative support to an executive or other high level administrator;
• Advanced skill in managing complex calendars and schedules;
• Superior customer service skills;
• Keen attention to detail and ability to organize and prioritize workload;
• Initiative and ability to anticipate the needs of the City Manager and the City Manager's Office; and
• Excellent writing and editing skills including proper usage of grammar, and correct spelling and punctuation.

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Education: An Associate’s Degree from an accredited college or university in Public or Business Administration or a closely related field.
Experience:  Four (4) years of recent increasingly responsible administrative, customer service or advanced level administrative support for senior level management staff.
OR
Education:  High school diploma or equivalent.
Experience:  At least six (6) years of recent increasingly responsible administrative, customer service or advanced level administrative support for senior level management staff.

Licenses and/or Certificates Required:  Possession of a valid California Class C driver’s license.   Individuals who do not meet the driver’s license requirement due to disability will be reviewed on a case-by-case basis.  May be required to obtain a Notary Public license within one (1) year from the date of appointment.

Those applicants who are determined to be best qualified will be invited to the next step in the selection process.

• You must demonstrate in your application materials that you meet the minimum education and experience requirements of the position.
• Please complete ALL sections of the application.  A resume or other supplemental materials may be attached to your application, but will not be accepted in lieu of completing any part of the application.  Blank applications that reference "see resume" will be disqualified. 
• Application materials are the property of the City of Yuba City and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number and email address.  Failure to do so may result in missed notification of exams or interviews.

Supplemental Questions
This recruitment requires that you provide responses to supplemental questions.  Responses to the supplemental questions will be used to assist in determining the best qualified candidates for the position.  Written responses will also be evaluated to assess writing abilities, as well as proper grammar usage, spelling and punctuation.

• Screen Applications for Minimum Qualifications - Friday, May 1
• Phone Screening Calls to Determine Best Qualified Candidates - Friday, May 1 and Monday, May 4
• Oral Panel Interviews for Best Qualified Candidates - Tuesday, May 12
• Department Selection Interviews for Top Candidates from Panel Interviews - To Be Scheduled

• For a comprehensive, step-by-step guide to the NEOGOV application process, visit https://www.governmentjobs.com/Home/ApplicationGuide
• Visit the City of Yuba City website: www.yubacity.net/jobs
• Email the Human Resources Department at humanresources@yubacity.net
• Call the Human Resources Department at (530) 822-4610
• Visit City Hall: 1201 Civic Center Blvd, Yuba City, CA 95993

Salary : $64,596 - $78,528