COORDINATOR OF ADMINISTRATION AND FINANCE

COORDINATOR OF ADMINISTRATION AND FINANCE
PARKS DEPARTMENT
CITY OF WORCESTER

The City of Worcester is seeking qualified applicants for the position of Coordinator of Administration and Finance for the Administration Division within the Parks Department. Under the direction of the Commissioner of Parks, Recreation, & Cemetery, the position oversees and coordinates administrative and professional activities related to the fiscal and operational functions of the Department of Parks, Recreation & Cemetery (DPRC) for the City of Worcester. This position is responsible for a wide range of administrative and financial functions, including preparation and oversight of the department's annual operating and capital budgets, budget analysis and tracking, facility permitting, purchasing, payroll administration, hiring processes, payables, collections, cash flow, and other related financial transactions. The Coordinator of Administration and Finance will supervise full-time, seasonal and part-time office staff. This position will also manage communications with appointed commissions and elected officials when needed.

Bilingual and multilingual applicants are encouraged to apply.

ESSENTIAL TASKS:

• Plan and direct the daily activities of the fiscal and operational activities associated with the City of Worcester (City) DPRC including but not limited to the following:
  • Preparation of the department's annual operating and capital budgets for all divisions
  • Budget and account analysis
  • Purchase of supplies, materials, equipment, services including but not limited to office supplies, fuel, landscape services, capital & general equipment, and all other needs of the department
  • Administration of all aspects of the payroll, payables, collection and processing of receipts/disbursements of all divisions of the DPRC, cash flow, billing and collections
• Supervise full-time, seasonal, and part-time office staff
• Oversee the review, coordination, development and tracking of bid reviews for contracted services
• Assist in conducting the Department's annual financial audit
• Manage and track the parks permitting process and the collection of fees
• Manage and track the cemetery burial process and the collection of fees
• Manage and track the forestry contracts for associated work
• Manage and track all administration and finances of the golf course
• Review the DPRC annual operating and capital budgets on a year-round basis
• In conjunction with the City Treasurer, prepare cash flow and borrowing of funds in accordance with local, state and federal/regulations
• Track expenditures, request reimbursement and ensure final closure of all grants
• Oversee the department's staffing of volunteer commissions following the City's hiring process
• Attend interdepartmental and City Council, Commission, and public hearing meetings on behalf of the Parks Department
• Other duties as assigned

SECONDARY ELEMENTS:

• Attend training seminars or workshops regarding parks, recreation, cemetery and golf course management
• Stay up to date on changes in financial laws, regulations as well as technology changes to improve the financial operation of the DPRC

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of common policies, practices and procedures of financial operations
• Knowledge of and ability to interpret related local and state laws and regulations pertinent to position functions
• Knowledge of municipal accounting procedures and techniques
• Knowledge of municipal budgeting and standard financial operating practices
• Knowledge of the provisions of Massachusetts State Procurement Law
• Ability to work independently and to interact effectively with members of the public, other department personnel and staff
• Ability to perform multiple tasks in a detailed, organized, and timely manner
• Ability to manage and prioritize multiple tasks in a fast-paced office environment
• Ability to be a self-starter
• Ability to work with highly confidential, sensitive department files
• Ability to conduct independent research and to prepare detailed, accurate financial and operational reports and written correspondence
• Proficient skill in the operation of a personal computer and office equipment and proficiency in Microsoft Office Suite, particularly Microsoft Excel
• Excellent mathematical skills, recordkeeping, organization, and customer service skills
• Proficient written and verbal communication skills
• Regular onsite attendance is required

MINIMUM REQUIREMENTS:

• Bachelor's degree in accounting, Finance, Business/Public Administration, or other related discipline
• Five (5) years of related professional experience, OR;
  • Any equivalent combination of education, training and seven (7) years of relevant experience, which provides the required knowledge, skills and abilities to perform the essential functions of the job, will be considered in lieu of the above mentioned requirements.
• Three (3) years of supervisory experience
• Experience managing operational and capital budgets
• Experience with budget analysis
• Experience with account reconciliation

PREFERRED QUALIFICATIONS:

• Master's degree in accounting, Finance, Business/Public Administration, or other related discipline
• Three (3) years of experience in municipal budgeting
• Five (5) years of experience in the collection of revenue
• Five (5) years of experience managing operational and capital budgets
• Five (5) years of experience with budget analysis
• Five (5) years of experience with account reconciliation
• Five (5) years of supervisory experience.
• Five (5) years of experience conducting internal financial audits
• Three (3) years of experience with account tracking of a golf course
• Experience using Workday financial software

HIRING SALARY RANGE: $103,480 - $112,371 annually, full-time, exempt, with an excellent benefits package.
FULL SALARY RANGE: $103,480 - $121,221 annually.

To apply, please visit: www.worcesterma.gov/employment or send resume and cover letter to: City of Worcester, 455 Main Street, Room 109, Worcester, MA 01608. OPEN UNTIL FILLED, applications received prior to or on FRIDAY, DECEMBER 12, 2025, will receive preference. Preference is given to Worcester residents. The City of Worcester is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply. Direct inquiries to: City Hall, Human Resources, Room 109, 508-799-1030, Hiring@worcesterma.gov.