What are the responsibilities and job description for the Housing and Development Program Coordinator (CoC Program Coordinator) position at City of Winston-Salem, NC?
Description
Performs intermediate skilled technical work reviewing finances regarding the Continuum of Care (CoC) grants and housing development projects that support persons experiencing homelessness or prevent homelessness.
Recommends sources of funding and loan terms, submitting required reports, and related work as apparent or assigned. Work is performed under the limited supervision of the Planning Senior Project Supervisor.
Examples of Duties
- Manages contracting, payment and monitoring processes for grants to local agencies.
- Conducts required project monitoring and financial reviews of grant funded projects and proposed housing development projects supporting persons experiencing homelessness or preventing homelessness; reviews information provided by grant applicants and requests additional information as required; recommends source of funding and loan terms;
- Summarizes proposed projects and proposed funding in a Council Action Request Form to City Council.
- Assists with the administration of grants for homeless service projects; reviews contract documents prepared by City Attorney; responds to comments raised by applicants during Request for Proposal process; enters contract information into finance system; reviews and approves funding disbursements and collects beneficiary data and compliance documentation.
- Assists with submittal of the annual report to HUD (CAPER); requests and reviews text and data from departments and agencies; analyzes housing performance data and prepares spreadsheets/table and draft documents; prepares final documents and enters document in HUD's online IDIS system.
- Monitors and ensures compliance with all HUD-required governance, planning and administrative requirements of the Winston-Salem/Forsyth County Continuum of Care (CoC).
- Assists with annual sub grantee application process; provides input on updates to RFP; provides technical assistance to prospective applicants; reviews applications for eligibility; responds to questions from rating panel; reviews rating panel funding recommendations for grant compliance.
- Assists with the development of the grant-funded budget (CDBG, HOME, ESG, CoC) for the Annual Consolidated Plan based on review of expenditures, sub grantee rating panel recommendations, projected grant and program income amounts, and input from senior staff. Assists with submittal of the Annual Consolidated Plan; requests and reviews text and data from departments and agencies; drafts document incorporating budget and subgrantee recommendations approved by senior staff; assists with public review and comments, drafts Council Action Forms; prepares final documents.
- Analyzes HUD guidance and reference materials related to the CoC Program, ESG Program, the Homeless Management Information System, (HMIS) and the Coordinated Entry System, (CES) for impact on CoC- funded projects.
- Administers subgrantee agreements for assigned non-profit agencies; drafts subgrantee agreements; reviews and approves invoices; reviews performance reports; conducts on-site monitoring and troubleshoots issues.
- Coordinates with Finance on financial oversight, including transfers, posting revenue, approving IDIS drawdowns, closing grant program years and troubleshooting errors in FMS.
- Assists with data entry, funding and drawdown functions, except approving drawdowns in IDIS, (HUD's online system for reporting on activities and drawing entitlement funds); advises supervisors on status of regulatory expenditures and commitment deadlines; assists with responses to HUD database clean-up requests
Typical Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills and Abilities
Thorough knowledge of the theories, principles, methods and practices of accounting; general knowledge of the laws and regulations governing the Federal program involved; thorough knowledge of modern office methods, practices and equipment; ability to prepare, analyze and evaluate financial reports and records; ability to analyze and evaluate financial systems; knowledge and experience with HUD community development programs and regulations; knowledge of Community Development Block Grant program; knowledge of HOME, Emergency Solutions Grants (ESG) and Continuum of Care (CoC); strong financial acumen, with experience developing and managing budgets, administering grants, forecasting, and providing fiscal oversight; strong technical writing skills; strong interpersonal skills and the ability to develop strong working relationships across sectors, both in-person and remotely; willingness and ability to be highly engaged with stakeholders; ability to maintain a high level of professionalism and customer service in stressful situations; ability to effectively multi-task in a fast paced environment; willingness to work within established protocols and keep all parties informed; strong computer skills and demonstrated proficiency in Microsoft Word, Excel, PowerPoint, Outlook and other software programs; ability to effectively use the HUD online software and program systems: (Neighborly, IDIS, eLOCCs, ENAPS, SAG, HIMS, HDX1.0 and 2.0 and etc.); ability to respond in a timely manner and communicate effectively, ability to establish and maintain effective working relationships with others; ability to express technical ideas effectively, orally and in writing. ability to keep records and prepare and deliver timely reports; and general knowledge of the principles, practices and techniques of public administration, applied finance and economics, general organization and operations of local, state and federal government agencies and the ability to apply this knowledge at an operational level in the conduct of job functions.
Education and Experience
Bachelor's degree with coursework in social science, economics, public policy, business, or related field and considerable experience with HUD community development programs and regulations, particularly CDBG, HOME, ESG, Continuum of Care and housing finance, or equivalent combination of education and experience.
Supplemental Information
Physical Requirements
This work the occasional exertion of up to 10 pounds of force; work regularly requires sitting, frequently requires using hands to finger, handle or feel and occasionally requires speaking or hearing and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work requires preparing and analyzing written or computer data, operating motor vehicles and observing general surroundings and activities; work is generally in a moderate noise location (e.g. business office with typewriters and/or computer printers, light traffic) but may need to make occasional site visits to properties, which includes exposure to outdoor elements and weather conditions.
EMPLOYEE BENEFITS
- 401a Contribution (employee match not required)
- Bus Pass Program
- Education Assistance
- Employee Assistance Program
- Employee Suggestion Program
- Family and Medical Leave
- Flexible Spending Accounts
- Group Health Insurance
- Group Dental Insurance
- Jury Duty Leave
- Life/Accidental Death Insurance
- Long-Term Care Insurance
- Military Leave
- Paid Holidays
- Promotion from Within
- Retirement/Pension Plan (State of NC)
- School Leave
- Shared Leave
- Short-Term Disability Insurance
- Sick Leave
- Training
- Vacation Leave
- Wellness Program
Salary : $59,113
