Fleet & Facilities Maintenance Manager

The City of Williston is seeking to hire a Fleet and Facilities Maintenance Manager to serve the Williston Fire Department. 

Summary:  

The Fleet and Facilities Maintenance Manager oversees and maintains an effective fleet and facilities maintenance program that prolongs the life of department apparatus, ensures safe operation of all equipment, and completes repairs in a timely manner. This position involves extensive knowledge of all fire & EMS apparatus and equipment maintenance needs. The Fleet and Facilities Manager is responsible for various operations including but not limited to apparatus and vehicle service records; purchasing and inventory; repair and maintenance to department facilities and apparatus and operations of a maintenance team.

Supervisor:

Assistant Chief of EMS & Administration

Supervision Exercised:

Mechanic Staff 

FLSA Status:

Non-Exempt 

Essential Job Functions:  

Essential responsibilities and duties may include, but are not limited to, the following: 

1. Coordinates, monitors, and performs preventive, predictive and proactive maintenance and repairs of department apparatus and facilities.
2. Determines vehicle, facility, and equipment condition by conducting inspections and diagnostic tests, identifies worn and damaged parts for repairs.
3. Performs tests and inspects vehicles and equipment prior to and following repairs, while maintaining records of services performed and parts installed.

1. Knowledge of construction, plumbing and electrical systems. 
2. Establishes and maintains a program to rehabilitate and/or replace facilities and department vehicles and apparatus.
3. Maintains accurate inventory of equipment, tools, and materials.
4. Manages and prioritizes fleet and facility maintenance requests.
5. Performs supervisory activities related to facility capital improvement project management, including building, repair, and maintenance of facilities.
6. Internal fleet and facilities operations and manages third party contracts to ensure services are performed in a quality and cost-effective manner and to ensure contract terms and vendor expectations are met.
7. Performs snow removal the City of Williston Fire Department facilities as necessary or required.
8. Supervises staff to include prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring that employees follow policies and procedures and maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.
9. Provide training/instruction to fire and EMS staff on preventative maintenance, reporting requirements, vehicle failure, and general apparatus operations.  Participate in internal and external working groups to coordinate maintenance efforts. 
10. The ability to use independent judgment in routine and non-routine circumstances, and in critical situations.
11. Excellent verbal and written communication skills.
12. Strong organization skills and attention to detail.
13. Ability to work both independently and in group settings.
14. Attends training as required or recommended.
15. Ensures ongoing compliance with all applicable local, state, and federal laws and regulations.
16. Must be able to exercise some independent judgement and critical thinking skills.
17. Perform all work duties and activities in accordance with City policies and procedures.  
18. Be physically present in attendance at the worksite.
19. Perform other duties as assigned.

NOTE: The functions and duties listed are intended only as illustrations of the various types of work that may be performed and reflect the general details necessary to describe principal functions of the job as identified and shall not be considered as a detailed description of all work requirements that may be inherent in the position. The omission of the specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Certificates, Licenses, Registrations & Experience:

• Must be 18 years of age. 
• Must possess a valid ND Driver’s License, or ability to obtain one within six months of hire. 
• High School diploma or equivalent required.
• Associate’s or bachelor’s degree is preferred, or a combination of relevant education, training, and experience.
• 2-4 years of experience as a diesel mechanic or automotive mechanic.
• 2-4 years of experience of facilities maintenance experience.
• 3-5 years of supervisory experience, managing a team minimum of 3 employees.
• Knowledge and ability to use critical thinking and problem-solving skills.
• Knowledge and ability to gather, analyze and distribute data required.
• Ability to demonstrate high verbal and written communications skills and reading comprehension skills required.

Training opportunities available to obtain desired certifications for incumbents who have met the minimum certificate, license, and registration requirements.

Language Skills:

Ability to communicate clearly and concisely, both verbally and in writing. Ability to read, analyze and interpret general business documents, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from managers, employees, and the public.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several variables. Ability to define problems, collect data, establish facts, and draw conclusions. Ability to deal with problems involving several concrete variables. Ability to calculate figures and amounts.

Communications:

Regular communication with Fire Department personnel, other City of Williston departments and employees, third parties, outside representatives, community members and groups, as needed.

Use of Equipment and/or Computers: 
Regular use of technology and equipment for job-related functions will be required including but not limited to computers, phones, printers and equipment pertaining to fire prevention, suppression and pre-hospital emergency medical care.

Physical Demands: 

Standing in work areas, walking between work areas, and driving to various locations will be required. There will be a regular expectation to pull, push, reach, walk, stand, sit, crawl, kneel, bend and have the use of hands and fingers, use of both eyes for sight, including ability to distinguish color and distance, hearing, extensive use of arms and legs to climb on top of, under, in and around equipment and facilities; work in proximity and use of computer screens; verbally communicating, and moving objects. The employee must be able to physically move, lift, carry and manipulate up to 100 pounds. 

Work Environment: 
While this position is primarily located in an office setting, there will be work performed in the field at Fire/EMS scenes. The employee will work at all City of Williston Fire Department facilities and is expected to keep work areas clean, safe, and functional. The employee frequently works in both indoor and outdoor weather environments. The employee may be exposed to demanding, hazardous conditions with frequent exposure to smoke, extreme temperatures, loud noises, chemicals, and physical dangers like heights, traffic, and collapsing structures, requiring constant readiness. Essential functions require maintaining condition necessary for sitting and standing for prolonged periods of time. The noise level in the work environment is moderate but can occasionally be loud.

Work Schedule: 

This position typically works Monday – Friday 8AM – 5PM. There is an expectation of occasional work to be done outside the typical schedule (irregular fleet and/or maintenance issues that occur after hours).

The employee may be required to work extended hours including evenings, weekends, and holidays.

Regular, predictable, and dependable attendance is required. 

Salary : $67,970 - $98,557