What are the responsibilities and job description for the Administrative Support Specialist - Parks & Recreation - Part-Time position at City of Wildwood?
***HOURS ARE NOON-5 P.M., MONDAY-FRIDAY***
The Administrative Support Specialist will assist the Parks & Recreation Office Manager and departmental staff with City-wide room rentals, including the City of Wildwood Community Center, Municipal Services Complex, Oxford, MLK, ball fields and other community spaces such as the City Hall courtyard. The part-time Support Specialist will provide customer service support for special events, including website and social media updates, answering phones, etc.- Performs routine clerical work in answering phones, receiving the public, and provide customer service
- Provide administrative support to departmental staff
- Respond to inquiries and resolve administrative issues that may arise
- Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy and completeness
- Create, maintain, organize and enter information into databases and use various computer applications
- Responsible for maintaining filing systems, control records, and indexes using moderate independent judgment as directed
- Assist with managing rentals/bookings of City's Parks & Recreation facilities
- Maintains rental schedule and communicates event needs and/or changes to the office manager or appropriate staff
- Assists in planning and preparation of City events and programs
- Ability to work occasional evenings and weekends based on department needs
- Receives the public and answers questions; responds to inquiries from employees, citizens, and other and refers, when necessary, to appropriate persons
- Conducts building walk-throughs with potential renters or upon request from patrons prior to events
- Adheres to Facility Rentals Standard Operating Procedures; enforces and communicates rental rules and regulations to the public
- All other tasks as assigned
- High School Diploma or GED equivalent
- One (1) year of increasingly responsible related experience
- Previous Parks & Recreation experience preferred
- Must have a valid Florida Driver's License
- Working knowledge of computers and electronic data processing
- Ability to effectively communicate both verbally and written
- Ability to effectively handle stressful situations
Salary : $17 - $19