What are the responsibilities and job description for the Digital Records Specialist position at City of Wheat Ridge?
GENERAL PURPOSE: The City of Wheat Ridge is seeking a detail-oriented and tech-savvy Digital Records Specialist to support the management, organization, release and preservation of the City's digital and physical records. This position plays a vital role in ensuring compliance with local, state, and federal records retention laws, improving access to information, and enhancing transparency and operational efficiency across departments.
Wheat Ridge was founded during the 1859 Gold Rush as a rest stop for miners and later named for its golden wheat fields. As unsuccessful miners turned to farming, the area thrived with orchards, vegetable fields, and later, greenhouses, earning the title “Carnation City.” Incorporated in 1969, Wheat Ridge now offers a central location with easy access to Denver and the Rocky Mountains. It operates as a home-rule city with a council-manager government, where the elected council sets policy, and the manager oversees daily operations and budgeting.
CORE VALUES: The City of Wheat Ridge is committed to excellence and ACTION!:
Accountability: Employees take responsibility for their actions, decisions, and recommendations and are accountable to each other and the community
Change: Adapts to changing organizational needs, conditions, and work responsibilities.
Teamwork: Employees value teamwork as a collaborative effort, with each person contributing unique skills, knowledge, and training to achieve common goals.
Integrity: Employees uphold the highest ethical standards, recognize the importance of public and customer trust and adhere to the values of the organization.
Opportunity: Employees are empowered to grow professionally, develop best practices, and seek challenges to advance the City.
NOW!: Employees are proactive, timely, and efficient in responding to the needs of the organization and the community – NOW!
RESPONSIBILITIES: This civilian position supports law enforcement by managing and processing digital media such as body-worn camera footage digital photos, and audio files. Responsibilities include redacting sensitive content in compliance with the Colorado Criminal Justice Records Act (CCJRA), the Colorado Open Records Act (CORA), and other legal requirements. The role involves handling digital evidence, maintaining confidentiality, using specialized redaction and evidence management software, and preparing materials for court or legal discovery. Assistance provided to prosecutors and attorneys regarding examination of all records for discovery requirements. Must have solid, consistent attention to detail and time management qualities. Strong communication skills are essential for working with law enforcement, attorneys, and the public.
JOB QUALIFICATIONS: Minimum Qualifications
Education
High school diploma or equivalent required; additional coursework or certification in digital records management, criminal justice, or information technology preferred.
Experience
At least three (3) years of experience in an office, administrative, or records management setting.
At least three (3) years of technical experience working with video and camera equipment, digital file handling, or related technology.
Experience supporting or using digital redaction tools, evidence management systems, and records retention software.
Technical Skills
Familiarity with hardware/software troubleshooting, inventory systems, and database entry.
Working knowledge of redaction tools, records management systems, and Colorado law enforcement databases such as CCIC/NCIC.
Knowledge of Axon or other body worn camera software preferred
Legal & Regulatory Knowledge
Understanding of applicable laws and regulations, including the Colorado Criminal Justice Records Act (CCJRA) and the Colorado Open Records Act (CORA).
Licenses
Currently possess or be able to obtain an Operator Security Number (OSN) to access the Colorado Crime Information Center and National Crime Information Computer (NCIC) within 30 days of start date.
Currently possess or be able to obtain Master Certification through the Association of Law Enforcement Records Technicians Supervisor and Managers (ALERT/SAM) within one year of start date.
HOURS OF WORK, LOCATION, AND WORK ENVIRONMENT: Full-time position, 40 hours a week, in an office setting with low noise , position is located at City Hall, 7500 W. 29th Ave, Wheat Ridge, Co 80033. This will require mostly sitting or standing at a desk and many hours of computer screen time. Video and/or images viewed may be graphic or sensitive in nature.
The City of Wheat Ridge is proud to be an Equal Opportunity Employer. We celebrate diversity and inclusivity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, marital status or any other applicable characteristics protected by law, unless related to a bona fide occupational qualification. The City of Wheat Ridge will consider reasonable accommodations for employment to qualified applicants upon request to the Human Resources Office.
This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position.
Wheat Ridge was founded during the 1859 Gold Rush as a rest stop for miners and later named for its golden wheat fields. As unsuccessful miners turned to farming, the area thrived with orchards, vegetable fields, and later, greenhouses, earning the title “Carnation City.” Incorporated in 1969, Wheat Ridge now offers a central location with easy access to Denver and the Rocky Mountains. It operates as a home-rule city with a council-manager government, where the elected council sets policy, and the manager oversees daily operations and budgeting.
CORE VALUES: The City of Wheat Ridge is committed to excellence and ACTION!:
Accountability: Employees take responsibility for their actions, decisions, and recommendations and are accountable to each other and the community
Change: Adapts to changing organizational needs, conditions, and work responsibilities.
Teamwork: Employees value teamwork as a collaborative effort, with each person contributing unique skills, knowledge, and training to achieve common goals.
Integrity: Employees uphold the highest ethical standards, recognize the importance of public and customer trust and adhere to the values of the organization.
Opportunity: Employees are empowered to grow professionally, develop best practices, and seek challenges to advance the City.
NOW!: Employees are proactive, timely, and efficient in responding to the needs of the organization and the community – NOW!
RESPONSIBILITIES: This civilian position supports law enforcement by managing and processing digital media such as body-worn camera footage digital photos, and audio files. Responsibilities include redacting sensitive content in compliance with the Colorado Criminal Justice Records Act (CCJRA), the Colorado Open Records Act (CORA), and other legal requirements. The role involves handling digital evidence, maintaining confidentiality, using specialized redaction and evidence management software, and preparing materials for court or legal discovery. Assistance provided to prosecutors and attorneys regarding examination of all records for discovery requirements. Must have solid, consistent attention to detail and time management qualities. Strong communication skills are essential for working with law enforcement, attorneys, and the public.
JOB QUALIFICATIONS: Minimum Qualifications
Education
High school diploma or equivalent required; additional coursework or certification in digital records management, criminal justice, or information technology preferred.
Experience
At least three (3) years of experience in an office, administrative, or records management setting.
At least three (3) years of technical experience working with video and camera equipment, digital file handling, or related technology.
Experience supporting or using digital redaction tools, evidence management systems, and records retention software.
Technical Skills
Familiarity with hardware/software troubleshooting, inventory systems, and database entry.
Working knowledge of redaction tools, records management systems, and Colorado law enforcement databases such as CCIC/NCIC.
Knowledge of Axon or other body worn camera software preferred
Legal & Regulatory Knowledge
Understanding of applicable laws and regulations, including the Colorado Criminal Justice Records Act (CCJRA) and the Colorado Open Records Act (CORA).
Licenses
Currently possess or be able to obtain an Operator Security Number (OSN) to access the Colorado Crime Information Center and National Crime Information Computer (NCIC) within 30 days of start date.
Currently possess or be able to obtain Master Certification through the Association of Law Enforcement Records Technicians Supervisor and Managers (ALERT/SAM) within one year of start date.
HOURS OF WORK, LOCATION, AND WORK ENVIRONMENT: Full-time position, 40 hours a week, in an office setting with low noise , position is located at City Hall, 7500 W. 29th Ave, Wheat Ridge, Co 80033. This will require mostly sitting or standing at a desk and many hours of computer screen time. Video and/or images viewed may be graphic or sensitive in nature.
The City of Wheat Ridge is proud to be an Equal Opportunity Employer. We celebrate diversity and inclusivity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, marital status or any other applicable characteristics protected by law, unless related to a bona fide occupational qualification. The City of Wheat Ridge will consider reasonable accommodations for employment to qualified applicants upon request to the Human Resources Office.
This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position.