What are the responsibilities and job description for the Treasurer-Head Clerk position at CITY OF WESTFIELD MA?
HEAD CLERK - TREASURER GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:
Employee is expected to assist the City Treasurer in the performance and
execution of the mandated duties of the Treasurer as outlined in the
Treasurer\'s job description and as called for by statute. The Head
Clerk will work under the direct supervision of the City Treasurer. The
Head Clerk will assist the Treasurer in the performance and execution of
all aspects and responsibilities of the Treasurer\'s office as directed.
SUPERVISION: Under general supervision of the City Treasurer. The
employee is familiar with the work routine and uses initiative in
carrying out recurring assignments independently with specific
instruction. The supervisor provides additional, specific instruction
for new, difficult or unusual assignments. The employee refers unusual
situations to the supervisor for advice and further instructions.
ESSENTIAL DUTIES AND RESPONSIBILITES: The essential functions or duties
listed below are intended only as illustrations of the various type of
work that may be performed. The omission of specific statements of
duties does not exclude them from the position if the work is similar,
related, or a logical assignment to the position. Provides customer
service for a variety of activities. Receives and balances turnovers
from departments. Maintains proper documentation for all accounts,
expendable and non-expendable, under the control of the Treasurer.
Responsible for accepting and monitoring all departmental turnovers.
Responsible for maintaining and entering into Munis all cash receipts
into the city journal. Responsible for notifying and researching all
departments of any Non-Sufficient Fund checks that have been returned.
Assists with printing of accounts payable vendor checks and related
reports and uploading files to the bank. Disburses and transmits all
accounts payable warrant checks and wire transfers. Scan Treasurer and
Collector checks to bank and prepare for pickup for deposit. Prepares
payroll for distribution and maintains corresponding spreadsheets.
Assist with retirement payroll. Order supplies; prepare purchase orders
and process invoices. Process department payroll on a bi-weekly basis.
Prepare deduction summary of federal and state taxes. Processes voids
and cash payments for payroll and vendor checks. Generates numerous
reports for submittal to state and federal agencies. May train other
Employees And Participates In Cross Training. EDUCATION AND EXPERIENCE
High school diploma or GED and 2 years related work experience or any
equivalent combination of education and experience which provides
Requisite Knowledge, Skills And Abilities To Perform The Essential
functions of the job. SKILLS AND QUALIFICATIONS: Excellent
organizational, typing and data processing skills, proficient in the use
of personal computers and office software including word processing,
database, internet and spreadsheet applications. Working knowledge of
office software and machines. Must have a firm understanding of math and
technology as well as knowledge of accounting techniques. The work
involves numerous standardized practices, procedures, or general
instructions that govern the work and in some cases may require
additional interpretation. Judgment is needed to locate, select and
apply the most pertinent practice, procedure, regulation or guideline.
Ability to communicate effectively both orally and in writing; strong
communication skills in relaying important information and ability to
deal appropriately with other employees, department heads and City
officials. Ability to maintain confidential information. Ability to
understand and follow directions and take the initiative in completing
assignments. Ability to complete work under pressure while maintaining a
high degree of accuracy in accordance with work deadlines.
Employee is expected to assist the City Treasurer in the performance and
execution of the mandated duties of the Treasurer as outlined in the
Treasurer\'s job description and as called for by statute. The Head
Clerk will work under the direct supervision of the City Treasurer. The
Head Clerk will assist the Treasurer in the performance and execution of
all aspects and responsibilities of the Treasurer\'s office as directed.
SUPERVISION: Under general supervision of the City Treasurer. The
employee is familiar with the work routine and uses initiative in
carrying out recurring assignments independently with specific
instruction. The supervisor provides additional, specific instruction
for new, difficult or unusual assignments. The employee refers unusual
situations to the supervisor for advice and further instructions.
ESSENTIAL DUTIES AND RESPONSIBILITES: The essential functions or duties
listed below are intended only as illustrations of the various type of
work that may be performed. The omission of specific statements of
duties does not exclude them from the position if the work is similar,
related, or a logical assignment to the position. Provides customer
service for a variety of activities. Receives and balances turnovers
from departments. Maintains proper documentation for all accounts,
expendable and non-expendable, under the control of the Treasurer.
Responsible for accepting and monitoring all departmental turnovers.
Responsible for maintaining and entering into Munis all cash receipts
into the city journal. Responsible for notifying and researching all
departments of any Non-Sufficient Fund checks that have been returned.
Assists with printing of accounts payable vendor checks and related
reports and uploading files to the bank. Disburses and transmits all
accounts payable warrant checks and wire transfers. Scan Treasurer and
Collector checks to bank and prepare for pickup for deposit. Prepares
payroll for distribution and maintains corresponding spreadsheets.
Assist with retirement payroll. Order supplies; prepare purchase orders
and process invoices. Process department payroll on a bi-weekly basis.
Prepare deduction summary of federal and state taxes. Processes voids
and cash payments for payroll and vendor checks. Generates numerous
reports for submittal to state and federal agencies. May train other
Employees And Participates In Cross Training. EDUCATION AND EXPERIENCE
High school diploma or GED and 2 years related work experience or any
equivalent combination of education and experience which provides
Requisite Knowledge, Skills And Abilities To Perform The Essential
functions of the job. SKILLS AND QUALIFICATIONS: Excellent
organizational, typing and data processing skills, proficient in the use
of personal computers and office software including word processing,
database, internet and spreadsheet applications. Working knowledge of
office software and machines. Must have a firm understanding of math and
technology as well as knowledge of accounting techniques. The work
involves numerous standardized practices, procedures, or general
instructions that govern the work and in some cases may require
additional interpretation. Judgment is needed to locate, select and
apply the most pertinent practice, procedure, regulation or guideline.
Ability to communicate effectively both orally and in writing; strong
communication skills in relaying important information and ability to
deal appropriately with other employees, department heads and City
officials. Ability to maintain confidential information. Ability to
understand and follow directions and take the initiative in completing
assignments. Ability to complete work under pressure while maintaining a
high degree of accuracy in accordance with work deadlines.