Program Manager/Senior - City Manager's Office

The Program Manager/Senior Program Manager position in the City Manager’s Office will serve the following roles: 1) research/analysis/management of special projects as assigned, 2) general administrative support/project management for the Port of West Sacramento and reporting to the Port General Manager (the Port of West Sacramento is managed as a division of the City Manager’s Office). This position requires strong written and verbal communication skills. The essential duties of each role are similar and will include the following:

• Plans, organizes, supervises and coordinates the implementation of programs and projects and monitors and evaluates their effectiveness and outcomes
• Perform complex financial, budgetary, economic and accounting analyses
• Prepare written reports for management/executive staff/City Council/Port Commission
• Make presentations to City Council, Port Commission, boards and public groups
• Perform general administrative duties (e.g. procurement compliance, contract management)
• Provide customer service to West Sacramento businesses and residents
• Represent the City Manager’s Office in a variety of meetings pertaining to assigned activities and projects
• Conduct research
• Perform related duties as assigned
  
  

Preference will be given to candidates with two or more years of progressively responsible experience in the public or private sector, and who possess a 4-year degree in public administration, business administration, economics, political science or a similar field. Candidates with strong communication skills are preferred.

DEFINITION: The Program Manager plans, organizes, administers and manages specialized city programs and projects; monitors program or project compliance; directs, coordinates and supervises the work of assigned professional and support staff; and explains and interprets policies and regulations to the public. If the Program Manager's primary duty includes the excercise of discretion and independent judgement with respect to matters of significance, the position will be designated as exempt for purposes of overtime. The Program Manager is an at-will position that is appointed by and sits at the pleasure of the City Manager.

SUPERVISION RECEIVED AND EXERCISED: Receives general direction from the Department Head to which assigned or his/her designee. The Program Manager may exercise direct supervision over assigned professional and support staff. If direct supervision of two or more staff is exercised, this position will be designated as exempt for purposes of overtime.

CLASS CHARACTERISTICS: Program Manager is the lower level classification within the career advancement series of Program Manager/Senior Program Manager and is distinguished from Senior Program Manager by the performance of assignments with less complexity and independence than the Senior Program Manager.

Upon the recommendation of the Department Head and approval by the City Manager, a Program Manager may advance to a Senior Program Manager by demonstrating the abilities and competencies necessary to perform the full range of Senior Program Manager duties and meeting the minimum qualifications for Senior Program Manager.

EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, organizes, supervises and coordinates the implementation of programs and projects and monitors and evaluates their effectiveness and outcomes.
• Assists in the development and implementation of department goals, objectives, priorities and policies.
• Conducts research, prepares and presents studies and makes recommendations.
• Monitors, coordinates and administers agreements, contracts, memoranda and grants.
• Prepares and monitors program or project budgets.
• Prepares or oversees the preparation of reports, memoranda and correspondence.
• Makes presentations to the City Council, commissions, boards, and public groups.
• Represents the department in a variety of meetings pertaining to assigned programs, activities or projects.
• Monitors and analyzes legislation and developments related to areas of responsibility.
• Works with and coordinates with other City departments and outside agencies with respect to activities affecting their operation.
• May supervise professional, technical, clerical and extra help staff as assigned.
• Performs other related duties and responsibilities as required.
  
  

EDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:

Education: Graduation from an accredited four (4) year college or university with major work in business administration, public administration or a field of the program to which assigned, or a closely related field.

Experience: Two (2) years of professional experience in housing, community development, redevelopment, governmental administration or a related field. Graduate level course work may be substituted for up to one (1) year of experience requirement, on a year for year basis.

LICENSES AND CERTIFICATES: If assigned duties require driving, possession of a valid California driver's license.

SPECIAL CONDITIONS: May serve as staff to the City Council and may be required to attend off-hour meetings.

PHYSICAL DEMANDS: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds.

ENVIRONMENTAL ELEMENTS: Employees work in office or inspection site environments; exposure to dust and noise; some climbing, stooping, light lifting and inspecting in confined areas; travel to attend a variety of meetings. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.