What are the responsibilities and job description for the Event Services Coordinator (Temporary) position at City of West Hollywood?
Job Summary
THIS POSITION IS TEMPORARY (SIX-MONTH TERM) WITH LIMITED BENEFITS.
Why WeHo
The City of West Hollywood is like no other city in the world. Located in the heart of metropolitan Los Angeles and only 1.9 square miles, the City of West Hollywood was incorporated in 1984 by a unique coalition of people including LGBTQ (lesbian, gay, bisexual, transgender, and queer activists), older adults, and advocates for affordable housing. West Hollywood is an international tourism destination with a diverse population and is also the location of many entertainment, design, technology, and hospitality-based businesses. The City is a robust economic, arts, and cultural center instilled with idealism, creativity, and innovation and is home to iconic places such as the Rainbow District, the Sunset Strip, and the Design District. A spirit of community activism and civic pride thrives in West Hollywood for many of its approximately 36,500 residents. The City of West Hollywood has a strong progressive voice, is a leader among communities, and is filled with a rich history. The City prides itself on strong core values: Respect and Support for People; Responsiveness to the Public; Idealism, Creativity, and Innovation; Quality of Residential Life; Promotion of Economic Development; Public Safety; and Responsibility for the Environment – and is proactive in responding to the needs of its diverse community.
How We Serve
The Event Services Division produces and supports creative and collaborative world-class, large-scale events such as WeHo Pride, Halloween Carnaval, and large-scale co-sponsored events throughout the City. The Division prioritizes safety in the large-scale event planning process, providing logistical support, a streamlined permitting experience, and exceptional customer service to event producers, all while minimizing impacts to the community.
What You'll Contribute
The Event Services Division seeks a Temporary Event Services Coordinator who is highly organized, people centered, and detail-driven. This temporary position will play a key role in assisting with the production of community events that are safe, engaging, and flawlessly executed.
In this role, you will assist on a wide range of large-scale events – from co-sponsored events in City parks to large-scale productions in City streets. You’ll coordinate logistics, permits, interdepartmental support, vendor relations, sponsorships, budgeting, and on-site event operations.
The Ideal Candidate For The Role Is
This position requires 100% onsite work and is not eligible for telework or a hybrid work schedule.
Work schedule: Monday through Friday, 40 hours per week (9:00 a.m. to 6:00 p.m.)
Reports to: Event Services Supervisor
Minimum Qualifications Required
Education and Experience:
THIS POSITION IS TEMPORARY (SIX-MONTH TERM) WITH LIMITED BENEFITS.
Why WeHo
The City of West Hollywood is like no other city in the world. Located in the heart of metropolitan Los Angeles and only 1.9 square miles, the City of West Hollywood was incorporated in 1984 by a unique coalition of people including LGBTQ (lesbian, gay, bisexual, transgender, and queer activists), older adults, and advocates for affordable housing. West Hollywood is an international tourism destination with a diverse population and is also the location of many entertainment, design, technology, and hospitality-based businesses. The City is a robust economic, arts, and cultural center instilled with idealism, creativity, and innovation and is home to iconic places such as the Rainbow District, the Sunset Strip, and the Design District. A spirit of community activism and civic pride thrives in West Hollywood for many of its approximately 36,500 residents. The City of West Hollywood has a strong progressive voice, is a leader among communities, and is filled with a rich history. The City prides itself on strong core values: Respect and Support for People; Responsiveness to the Public; Idealism, Creativity, and Innovation; Quality of Residential Life; Promotion of Economic Development; Public Safety; and Responsibility for the Environment – and is proactive in responding to the needs of its diverse community.
How We Serve
The Event Services Division produces and supports creative and collaborative world-class, large-scale events such as WeHo Pride, Halloween Carnaval, and large-scale co-sponsored events throughout the City. The Division prioritizes safety in the large-scale event planning process, providing logistical support, a streamlined permitting experience, and exceptional customer service to event producers, all while minimizing impacts to the community.
What You'll Contribute
The Event Services Division seeks a Temporary Event Services Coordinator who is highly organized, people centered, and detail-driven. This temporary position will play a key role in assisting with the production of community events that are safe, engaging, and flawlessly executed.
In this role, you will assist on a wide range of large-scale events – from co-sponsored events in City parks to large-scale productions in City streets. You’ll coordinate logistics, permits, interdepartmental support, vendor relations, sponsorships, budgeting, and on-site event operations.
The Ideal Candidate For The Role Is
- A project manager: You understand timelines, budgets, vendor management, contracts, and logistics. You enjoy seeing ideas go from conception to completion.
- A calm problem-solver: You know how to analyze challenges, make sound decisions quickly, and ensure things keep moving smoothly.
- A natural organizer: You easily juggle multiple events, deadlines, and stakeholders without dropping details.
- A skilled communicator: You possess strong verbal and written communication skills. You are an excellent collaborator, negotiator, and exercise professional communication with a wide range of stakeholders.
- A flexible and reliable team player: This position may require work during evenings, weekends, holidays, and on-call. You bring a positive attitude and flexibility to get the job done.
This position requires 100% onsite work and is not eligible for telework or a hybrid work schedule.
Work schedule: Monday through Friday, 40 hours per week (9:00 a.m. to 6:00 p.m.)
Reports to: Event Services Supervisor
Minimum Qualifications Required
Education and Experience:
- Bachelor's degree from an accredited four-year college or university in a related field; and,
- Three to four years of progressively responsible related experience; or,
- Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
- Valid California Driver's License