What are the responsibilities and job description for the Chief's Assistant (Administrative) position at City of Warsaw (Municipality)?
NOW HIRING: CHIEF’S ASSISTANT
Warsaw-Wayne Fire Territory | Warsaw, Indiana
Full-Time | Non-Exempt
Put your organizational skills to work serving your community.
The Warsaw-Wayne Fire Territory is seeking a dependable, detail-oriented professional to serve as Chief’s Assistant. This position provides essential administrative support to the Fire Chief and helps keep the department’s records, communications, payroll, and financial processes running smoothly.
If you enjoy helping others, managing multiple priorities, and being part of a team dedicated to public safety, this opportunity may be a great fit.
What You’ll Do
- Coordinate the Fire Chief’s calendar, meetings, appointments, and deadlines.
- Maintain departmental records, correspondence, and fire incident reports.
- Prepare payroll information and process purchase orders, invoices, and vouchers.
- Assist with budget preparation, financial tracking, and monthly account reconciliation.
- Support updates to department policies and procedures.
- Coordinate and present fire safety programs for schools and the public.
- Assist residents, vendors, and department personnel with professionalism and care.
What You’ll Bring
- A high school diploma or GED.
- At least three years of clerical or administrative experience.
- At least one year of bookkeeping or accounting-related experience preferred.
- Proficiency in Microsoft Office and strong organizational and communication skills.
- Sound judgment when handling confidential and sensitive information.
- The ability to work independently, meet deadlines, and remain composed during interruptions or challenging interactions.
- Familiarity with confidentiality requirements, including HIPAA, and a basic understanding of fire service operations.
- A valid Indiana driver’s license and a demonstrated safe driving record.
Work is primarily performed in an office, with community outreach activities and occasional visits to emergency scenes.
Ready to help support the people who protect our community? Apply today!
Must apply on City of Warsaw website.
Pay: $24.11 - $29.04 per hour
Expected hours: 35.0 per week
Benefits:
- Dental insurance
- Health insurance
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $24 - $29