What are the responsibilities and job description for the SENIOR ADMINISTRATIVE ASSISTANT (CONFIDENTIAL) position at City of Visalia?
THE DEPARTMENT
The City Manager's office is a part of the Administration Department. The Department includes the Assistant City Manager, Chief Deputy City Clerk, and Administration Support Staff. Also within the Administration Department are the Airport Division, Transit Division, and the Visalia Convention Center.
THE POSITION
Under general supervision, the Senior Administrative Assistant is responsible for providing a high level of administrative support to the City Manager and assigned managers including preparation of reports and presentations and coordinating departmental events. This position conducts research and gathers information for special projects; reviews, logs, prioritizes and routes correspondence, and monitors follow-up to ensure timely completion. They will schedule appointments and arrange conferences and meetings, preparing required materials for meetings. This position serves as the back-up to the Chief Deputy City Clerk and provides administrative support to the City Council, including preparing agendas and attending City Council meetings as needed. Performs related duties as required.
THE IDEAL CANDIDATE
The ideal candidate will have the ability to maintain a high level of confidentiality, work independently, and effectively deal with the public. They will possess strong administrative, verbal, and written communication skills, while being a detail-oriented organized self-starter who thrives in a fast-paced environment while effectively managing multiple priorities and competing deadlines. The incumbent will exercise a high degree of independent judgement, tact, and discretion requiring a thorough knowledge of department procedures and policies. The ideal candidate consistently produces accurate, high-quality work, demonstrates exceptional attention to detail and has strong organizational time management skills.
Any equivalent combination of experience and education that could likely provide the required skills, knowledge and abilities would normally be obtained by:
• Four years of increasingly responsible and high level administrative, secretarial, and clerical experience with some supervisory experience;
• Specialized secretarial training and educational courses;
SPECIAL REQUIREMENTS:
• Ability to type accurately at a rate of 55 words per minute.
Please click here for a detailed job description.
Positions in this class are typically situated in a standard office environment resulting in little exposure to the weather and requiring no unusual physical abilities.
SELECTION PROCESS
Application and supplemental materials will be evaluated and applicants who appear to be most qualified will be invited to participate in a job-related interview and/or examination process. Successful candidates may be required to pass a background, physical examination, and/or drug screen.
COMPENSATION AND BENEFITS
The City of Visalia offers a competitive total compensation package that includes:
Monthly Salary: $5,305-$6,669
CalPERS retirement program
Health, Dental and Vision Insurance
Longevity Pay
Onsite City Health and Wellness Clinic (no out of pocket expenses)
Paid Holidays, Vacation, Sick Leave and much more
Review the Benefits tab for more information.
COMMUNITY OVERVIEW
If work-life balance is important to you, consider living in a thriving community that offers the most affordable housing in California with a typical commute time of less than 20 minutes. With a population of over 146,000, Visalia offers small town charm with metropolitan amenities. Visalia has a world class health care system, our own Sequoia Symphony Orchestra, a flourishing arts community, a minor league baseball team, a downtown convention center, and numerous fine dining establishments.
As the Tulare County seat, Visalia is the principal retail center in the region, and home to several large industrial employers. Visalia has a vibrant downtown district, safe neighborhoods, excellent schools, institutions for higher learning, and low cost of living. The City has many community parks, organized team sports, a municipal golf course and private country club, a multi-sport family-oriented regional sports park, and numerous outdoor and recreational activities.
Located in the heart of California's San Joaquin Valley, Visalia offers easy access to the nearby mountains, national parks, lakes and rivers which provide year-round opportunities for sports and recreation within an hour or less. Visalia was ranked as the top Central Valley community and one of seven California cities in the top 25 of Gallup Sharecare's latest State of American Well Being Index. Our strong sense of community and social well-being keeps Visalians happy, healthy and moving forward. Come discover all Visalia has to offer!
The City of Visalia is an Equal Opportunity Employer.
Salary : $63,655 - $80,025