Sheriff Finance Coordinator

Class Summary
Oversee the financial administration of Federal, State, and local funding streams within the Sheriff’s Office; manage complex funding sources, including reimbursements, revenue, and per diems; develop and oversee a city operating budget and a state budget; do related accounting for all aspects of the revenue funds; supervise a professional and technical staff. 

Representative Work Functions and Responsibilities
•    Develop and coordinate activities to prepare the Sheriff’s Office budgets for the city and the state, as well as manage other internal operating fund accounts.
•    Project reimbursements and development of multi-year forecast estimates for expenditures and revenues.
•    Oversees and supervises the processing of all invoices, reimbursements, collection of delinquent funds owed, and billable services. Utilizing various financial reporting tools such as, but not limited to, InSITE, QuickBooks, Oracle, and COIN.
•    Prepare detailed quarterly and annual financial reports providing necessary information and recommendations based on several agency requirements.
•    Prepare RFP’s, manage contracts, submit council agenda items, and provide supporting information for grants and other agencies.
•    Supervise audit of all ledgers.
•    Supervise the processing of invoices and maintain the financial records for billable services and revenue accounts.
•    Performs other job duties requiring skills, knowledge, and physical requirements as demanded by those duties described or less. The supervisor will determine individual assignments based on the current workload and department needs.
•    Oversee payroll and manage department staff through leadership, including evaluating processes to recommend updates and completing performance reviews.
 

Performance Standards
Ensure that financial transactions adhere to accepted government accounting principles and are maintained in a verifiable condition; ensure that all state and local funding sources are properly managed; provide oversight of all fiscal activities, including budgeting, accounting, fiscal reporting, debt management, administration, and fiscal analysis.

Minimum Qualifications
Requires any combination of education (above high school level) and/or experience equivalent to nine (9) years, including at least three (3) years in a supervisory role, in fields that utilize the required knowledge, skills, and abilities, such as business/public administration, budget/finance administration, management/program analysis, or accounting, using the required knowledge, skills, and abilities.
Must possess or obtain a current and valid Virginia or North Carolina driver’s license in accordance with the DMV driver’s license eligibility requirements for Virginia or North Carolina.
 

Preferred Qualifications
Certified Public Accountant with three (3) years of related experience with a municipality, or other local government agency.

Special Requirements
The Sheriff’s Office Finance Officer will provide leadership, management, and oversight to ensure the development of a multi-year fiscal outlook that helps in making the best decisions within fiscal constraints. The Finance Officer will examine historical and recent internal performance of programs and revenue sources, along with external factors impacting the Sheriff’s Office. They will set strategic direction and manage programs to optimize funding support and reimbursements. As a member of the Sheriff’s Office leadership team, the Finance Officer will participate in financial decision-making processes essential for achieving the Sheriff’s Office’s mission and goals. This position will oversee accounting, budgeting, fiscal planning, payroll, and debt recovery within the Sheriff’s Office.  

All appointees may be required to work beyond their normal scheduled hours in response to short-term department needs and/or City-wide emergencies.
 
Knowledge-Skills-Abilities Required to Perform Satisfactorily
A. Knowledge
1.    Knowledge of the theories, principles, practices, and techniques of enterprise accounting, public and business administration.
2.    Knowledge of the multiple (Federal, State, Municipal) finance, funding, and budgeting processes.
3.    Knowledge of related Local, State, Federal, and Local grant and their interface with the Sheriff's Office programs.
4. Knowledge of state and federal laws governing payroll processing and application of best practices. 
B. Skills
1.    Skill in reviewing and interpreting financial records.
2.    Skill in supervising the preparation of detailed financial reports.
3.    Skill in administering financial policy in accordance with ordinances.
4.    Skill in effective communication and interpersonal relationships.
5.    Skill in fiscal management, budgeting, and planning; working with multiple funding sources (Federal, State, Local)
C. Abilities
1.    Ability to prepare and present detailed financial records and technical reports.
2.    Ability to communicate effectively both orally and in writing.
3.    Ability to understand complex funding sources and communicate them transparently and responsibly.
4.    Ability to prepare departmental policies and procedures.
5.    Ability to effectively manage and supervise professional and technical staff.
 

Working Conditions
The below stated working conditions are intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of positions in the noted job title.

The Sheriff’s Office follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions.  The Sheriff’s Office shall not discriminate on the basis of disability in its hiring and employment practices. The Sheriff’s Office shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or appointee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the Sheriff’s Office business.
 

Physical Requirements:  
Physical refers to the requirement for physical exertion and coordination of limb and body movement.

Positions typically involve sedentary work that requires walking or standing at times and routine keyboard operations. May include occasional kneeling, stooping, squatting, climbing, gripping, pushing, lifting, and raising objects, exerting up to 30 pounds of force.
 

Mental Requirements: 
Mental refers to the extent that the job involves cognitive activities and the use of mental processes.

Performs professional-level work that requires applying a broad range of administrative, technical, or managerial principles and practices when solving administrative or technical problems or coordinating entry-level managerial tasks. Uses a general understanding of operating policies and procedures to address complex administrative issues. Needs continuous, close attention to detail for accurate results or often works under unusual pressure.
 

Environmental Conditions: 
Environmental refers to job conditions inherent to the work setting, including those that might cause injury or health hazards even when precautions are in place.
This job involves little to no exposure risk to environmental hazards.
 

Sensory Requirements: 
Sensory refers to hearing, sight, touch, taste, and smell required by the job. The job requires normal visual acuity, and field of vision, hearing and speaking.

“The Virginia Beach Sheriff’s Office is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran, or disability status.”
 

Salary : $80,221 - $124,343