Stormwater Grants Coordinator

Starting salary to commence at $62,526 or higher depending on qualifications and relevant experience.

General Statement of Job

Writes, reviews and monitors grant-funded contracts awarded by various funding agencies to ensure compliance with requirements and regulations governing awards as well as generally accepted accounting principles.  Completes all grant reporting. Reviews vendor compliance with Davis-Bacon reporting requirements. Responsible for Disadvantaged Business Enterprise (DBE) and other related reporting. Serves as agency liaison for funding agencies reviews or audits. Assists Departments to ensure grant funding agency requirements are appropriately incorporated throughout the procurement process.

City Expectations:

Certain essential city services are required to be maintained in any civil emergency. Depending upon the type of emergency, any and all employees may be activated as essential employees in the event of an emergency.

Specific Duties and Responsibilities

Essential Functions:

1. Researches and identifies grant funding sources.
2. Reviews literature dealing with funds available through grants from governmental agencies and private foundations and assists in determining the feasibility of supplementing, developing and/or expanding programs funded by these grants.
3. Completes and submits grant application and coordinates with various Departments to submit all documentation required to apply for grants from governmental agencies and private foundations.
4. Works with Finance staff to ensure an accurate, timely efficient and transparent process for the entire grant life cycle, from contract to close. This entails pre-award management, tracking payments, reviewing, and producing relevant reports, monitoring grant activity, post-award management and records retention.
5. Prepares and submits grant reimbursement requests to granting agencies.
6. Prepares and submits required reports of grant activity for State and Federal authorities and other grant-funding sources.
7. Reviews grant applications for compliance concerns.
8. Reviews grant contracts and correspondence with granting agencies. Responsible for maintaining all grant agreements and MOUs pertaining to grant awards.
9. Serves as the expert on grant compliance and interpretation of relevant OMB Circular’s as well as other related Federal and State regulations and legislation.
10. Provides on-going training to department staff as it relates to grant administration and organizational policies. 
11.  Monitors grant funded projects to prevent over-expenditure of funds and ineligible expenditures.
12. Assists with monitoring of federal mandated programs. Auditing and advising departments and contractors as necessary and coordinating and monitoring payroll recordkeeping on federal grants.
13. Attends and provides documentation for programmatic and city issued audits.
14. Coordinates grants with City Administration, City Departments, and surrounding jurisdictions.
15. Assist with the development of procedures consistent with adopted policies.
16. Assists the Engineering department with National Pollutant Discharge Elimination System (NPDES) permit compliance, tracking and report preparation and support for the Federal Emergency Management Agency (FEMA) Community Rating System (CRS) program

Responsibilities:

Responsible for the coordination, accuracy, and timeliness of all assigned functions and operations. Responsible in work to the Department Director or designated supervisor. 

Minimum Education and Training

High School Diploma/equivalent and three (3) years demonstrated successful experience in researching, identifying, developing, and making applications for both public and private grant opportunities. Possess a valid Florida Driver’s license, free of any serious violations or ability to obtain an instate license within thirty (30) days from date of hire. 

Minimum Qualifications and Standards Required

Skill Requirements:

Must be able to coordinate the functions of a multi-faceted operation effectively handling multiple priorities and the pressure of deadlines.  Must be able to communicate in a clear, professional manner and to establish and maintain effective working relationships with elected officials, vendors, supervisors, co-workers and the general public. Ability to work independently with minimum direct supervision. Knowledge of federal, state, and local procurement guidance.

Requires a working knowledge of the current version of the Microsoft Office Professional software suite including proficiency with Word and Excel.  Must have a basic understanding of the current version of the Microsoft Windows operating system.  Familiarity with Central Square Software applications based on an iSeries system is preferred.  Working knowledge of current versions of Internet browsers and Microsoft Outlook is also highly recommended.  Ability to learn specific computer applications used in the ­­­­­­­­Department.

Physical Requirements:

Work is essentially sedentary with occasional walking, standing, bending, and carrying items under 25 pounds such as books, papers, etc.   Requires finger and wrist dexterity and hand/eye coordination to perform keyboard functions.  Ability to see; hear well, with or without aids; and speak clearly and distinctly.  Reasonable accommodation will be considered for individuals with physical disabilities.

Working Conditions:

Work is primarily performed in an office environment.

Other:

It is understood that every incidental duty connected with operations enumerated in the job description is not always specifically described, and employees, at the discretion of the City, may be required to perform duties not within their job descriptions.

Applicants (with the exception of current city employees) given a conditional offer of employment will be subjected to physical examination, drug, tobacco/nicotine screening, review of driver’s license record, criminal background, and references from previous employers.

The City of Venice is an Equal Opportunity Employer and a Drug Free Workplace

Salary : $62,526 - $91,287