Management Assistant

Posting Close Date:

Applicants must submit their completed application by 04-19-2026 at 11:59 p.m. MST

Application and Special Instructions

As part of the application process, all applicants are required to submit a chronological resume and cover letter at the time of the application.

Applications that do not include both documents by the closing date of the recruitment will be considered incomplete and will not receive further consideration for this recruitment.

The highest scoring applicants will be invited to participate in an interview.

INTERVIEW INFORMATION: The highest scoring applicants will be invited to attend in-person interviews on May 13 & 15, 2026. Out-of-state candidates may participate via Microsoft Teams interviews on May 18, 2026.

The City of Tucson does not provide VISA sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Relocation expenses will not be provided for this position. Candidates are responsible for all costs associated with relocating to the Tucson area, if applicable.

Recruiter contact information: If you have any questions, please contact Dmitriy.Adamia@Tucsonaz.gov

ABOUT THIS JOB

Position Specific Summary

The Management Assistant position at the City of Tucson's City Clerk's Office supervises staff and supports daily administrative operations of the City Clerk’s Office, while implementing management functions and activities.. This position evaluates and recommends improvements to management, monitoring effectiveness and managing regulatory requirements for the office.

Work is performed under the supervision of the City Clerk. This position exercises supervision over division personnel.

Duties and Responsibilities

• Leads and maintains various departmental projects related to election cycles; manages timelines, stakeholder communication, logistic coordination, and reporting from initiation through implementation.

• Supervises and oversees the daily work of election employees and coordinates personnel-related activities to including training, approving work schedules, recommending and approving personnel actions, coaching and counseling, and approving time.

• Researches, interprets, and applies State Statutes and City Code to daily operations; ensures departmental actions strictly adhere to legal mandates and evolving legislation.

• Prepares written materials, proofreads, responds to inquiries, attends public meetings, and communicates with the public, supervisors, other City personnel, and Ward offices regarding inquiries and constituent requests; coordinates meetings and prepares presentations as necessary.

• Provides general administration support including managing high-level correspondence, coordinating calendars, completing tasks, and acting as a liaison between the Clerk’s office, Mayor, City Council, and other departments.

• Assists with the coordination and administration of municipal elections, including assisting with voter registration, polling locations, and election day logistics. Ensures compliance with election laws and regulations while demonstrating political neutrality.

• Analyzes, evaluates, and revises standard operating procedures and policies, conducts research and prepares data-driven recommendations, coordinates departmental activities, prepares drafts of various documents, and maintains spreadsheets and databases.

• Performs all other duties and tasks as assigned.

Working Conditions

Mostly office environment.

All duties and responsibilities listed are subject to change.

MINIMUM QUALIFICATIONS

Education:
Bachelor’s degree

Experience:
Two (2) year of directly related experience

License: A valid and unrestricted driver’s license with two (2) years of licensed driving is required.

Any combination of relevant education and experience may be substituted on a year-for-year basis.

Preferred Qualifications:

Paralegal or legal background related to regulatory compliance.

Direct experience and/or certification in project management.

Experience in administrative support.

AZ SOS Election Certification.

Technological proficiency and comfort in using computer software, databases, and various other electronic systems and programs.

Experience in supervising and training staff, including assigning tasks, providing guidance, and evaluating performance.

POSITION DETAILS

Job Profile

J0233 - Management Assistant

To view the full job profile including classification specifications and physical demands click https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent.

Compensation Grade

G109

Hourly Range

$32.15 - 48.23 USD

The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

FLSA

Exempt

Position Type

Regular

Time Type

Full time

Department

City Clerk, ZBUDG HIER - Recurring

Department Link

https://www.tucsonaz.gov/Departments/Clerks

Background Check: This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.

ABOUT US

Benefits: The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.

Citizenship: The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status. The City of Tucson does not offer visa sponsorship.

City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at EmployeeLeaves@tucsonaz.gov or 520-791-2619.

Recruiter Name

Dmitriy Adamia (101058)

Recruiter Email

ccs_hr@tucsonaz.gov

For Human Resources general questions please contact 520-791-4241.