Management Assistant

The Management Assistant performs a variety of office and administrative support functions for a department or area while maintaining confidentiality, as applicable, and other duties, as assigned.  This classification reports to a manager or above. 

MINIMUM QUALIFICATIONS

This position requires a minimum of three years of administrative experience or an equivalent combination of related education, training and work experience.   

This position requires knowledge of Company practices and procedure manuals; standard word processing, spreadsheet and other applications, as needed according to department; general filing and Company correspondence procedures; proper use of the English language to include spelling, grammar, vocabulary and punctuation; proofreading techniques; telephone etiquette; standard office equipment.

TYPICAL JOB FUNCTIONS

• Perform diverse administrative and general office duties, utilizing independent judgment
• Ensure confidentiality of all information, both written and verbal
• Act as office liaison for requests and/or inquiries
• Assist department/co-workers in achieving goals and commitments
• Coordinate and assist in problem solving involving the clerical and/or administrative office procedures function in accordance with supervisory instructions
• Assist in scheduling department staff coverage, appointments, itineraries and business functions utilizing software applications
• Compose sensitive and confidential correspondence and reports
• Proofread and edit all projects prior to release
• Collect information from department files for authorized inquiries and/or special staff reports
• Troubleshoot office equipment and schedule maintenance and repairs
• Set up and maintain confidential records
• Determine and use generally accepted methods to classify, retain and retrieve stored data as described in the Company Records Management Manual
• Open and distribute mail
• Order forms and supplies
• Prepare and process Company forms and records
• Maintain Company manuals, when required
• Coordinate travel arrangements
• Prioritize assignments and meet deadlines established by management
• Take dictation, when required
• Be responsible for petty cash, when required
• Assist in preparation and monitoring of the department budget, when required
• Perform various office and clerical functions
• Promote good public relations
• Perform other duties as assigned
• Regular and predictable attendance is a condition of employment and is an essential function of the job

SPECIAL REQUIREMENTS 

• May be required to possess a valid driver’s license and/or other special licenses/certifications required. 
• Must be available to perform shift work, staggered work week, including recognized holidays 
• Must be available to work overtime 
• Must be able to work in another location, district, or department 
• Must successfully complete all aspects of required training 
• Must comply with Company rules of general conduct, Company policies and procedures 

SALARY DETAILS

Grade 3: $2549 - $35.70

At Southwest Gas, attracting the best talent is key to our strategy and success as a company. We use flexibility to develop competitive compensation offers to ensure we are able to hire the best candidates. The quoted salary range represents the minimum and maximum of the pay range for the position. It is provided as a good faith estimate as to what our ideal candidates are likely to expect, as we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills and other factors that may prove relevant during the interview and selection process.