Human Resources Specialist/Generalist

Statement on Remote Work Policy – Mono County, California

“Mono County does not allow fully remote positions. All employees are required to perform their job duties in person at their designated work location(s) to ensure adherence to Mono County policies, state labor laws, applicable tax regulations, and operational requirements. Requests for intermittent remote work may be considered on a case-by-case basis and are subject to the approval of both departmental management and Human Resources.”

Description

• Application reviews are expected to take place through October 2025.
• Interviews are expected to take place November 2025.
  
  

DEFINITION

HR Specialist

Under general supervision, performs a variety of professional, technical, and office administrative tasks in the support of human resources, including a lead role in the recruitment, applicant communications and testing and onboarding of staff. Assists with salary and benefit analysis and administration. Understand and be able to answer general questions related to insurance and benefit programs. Schedules and conducts new hire orientations and supports employee training. Proficient in reviewing and reporting human resources information systems data. Serves the receptions function for visitors to the office and performs related duties as assigned.

HR Generalist

Under direction, to plan, organize, coordinate, and perform in the most highly specialized administrative support, fiscal support, and/or program operation functions of Human Resources; to assist Department/unit/County-wide management staff ; to perform complex administrative support, fiscal support and/or program operation functions requiring in-depth knowledge of the County services, policies, and programs of Human Resources to which an incumbent is assigned; to prepare administrative, program, and/or fiscal reports, specialized documents, and other items necessary Human Resources or County-wide program functions; and to do related work as required.

DISTINGUISHING CHARACTERISTICS

HR Specialist

This is a fully qualified classification concerned with general human resource knowledge in Mono County and support employees and staff in navigating and interpreting the functions of recruitment and selection, although assignments may be expanded into other human resources areas. Incumbents perform confidential administrative support duties that require the frequent use of discretion, initiative, independent judgment, and attention to detail. This position receives only occasional instruction or

assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the Human Resources.

HR Generalist

This is a highly specialized administrative, fiscal and/or program support classification for planning, organizing, coordinating, and performing administrative support, fiscal support, and/or program operation functions of Human Resources. An incumbent in this class may be assigned supervisory responsibilities for the day-to-day direction and oversight of administrative support staff.

REPORTS TO

Director of Human Resources

CLASSIFICATIONS SUPERVISED

HR Specialist: None

HR Generalist: Office Assistants and/or Fiscal & Technical Specialist positions, as assigned.

Examples of Duties

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES (The following is used as a partial description and is not restrictive as to duties required.)

HR Specialist

• Prepares, coordinates, and administers selection procedures, including, but not limited to job announcement and advertisement preparation, applicant screening, written and oral performance testing, background checks, and the establishment of eligibility lists.
• Reviews, verifies, enters, and corrects entries in the payroll/human resources system.
• Oversees the maintenance of position control, including working with departments and budget staff to ensure data is correct.
• Performs difficult, complex, technical, and/or specialized office support work, which may require the use of independent judgment, the application of technical skills, and knowledge of detailed or specialized activities related to the human resource function.
• Confers with Human Resources Director and members of various county departments regarding job content, desired selection processes, and recruitment strategy.
• Prepares all written material associated with the selection processes, including informational brochures, interview questions and rating sheets, and notification letters.
• Confers and corresponds with written test source agencies; reviews and orders written tests for administration.
• Assists in scoring various examination segments; may determine appropriate passing points.
• Assists in obtaining oral rating panel members; may instruct the panel and monitor oral board proceedings.
• Provides for the notification of candidates at all steps of the process.
• Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
• Provides information and general assistance to County staff and the public regarding personnel rules, policies, and procedures.
• Prepares and maintains a variety of files, logs, spreadsheets, and records.
• Performs related duties as assigned.
  
  

HR Generalist

• Customer Service: This a front-line position for providing excellent customer to County employees and members of the general public, by personally responding to requests or by making appropriate referrals. Serves an the initial primary contact for the Human Resources Department providing a variety of information regarding Human Resources policies, Recruitment and Selection activities, to County staff and public.
• Assists the Director in the development of policies and operational procedures.
• Research and review all potential and new hire data for compliance with applicable local, state and federal regulatory standards and guidelines, e.g., background investigation.
• Coordinate assigned programs, projects or work plans with staff; assign and monitor tasks and areas of responsibility; review and evaluate work methods and procedures; meet with staff to identify and solve problems.
• Works with County Departments in planning and organizing recruitment and selection processes to fill position vacancies. Develops bulletins, jobs announcements, advertisements, schedules components of recruitment and selection processes, reviews and screens applications, develops materials for oral interviews and written exams, facilitates interview panels, notifies candidates of results, schedules employment procedures and orientations, and conducts background checks.
• Designs, develops and administers test (e.g. multiple choice tests, structured interviews, writing exercises.) Reviews test results.
• Interviewing practices, application forms, and other screening and examining techniques.
• Develops orientation materials, schedules and coordinate with other County departments and new employees and presents orientations to new personnel.
• Prepares Human Resources oral presentations to be given to departments, employee groups as required.
• Has responsibility for preparation and distribution of Personnel Transaction forms, following up to insure they are completed and processed in a timely manner.
• Maintains current data base of County employees.
• Facilitates problem solving with payroll regarding compensation discrepancies. Coordinates with Payroll staff for implementation.
• Provides research and interpretation regarding existing rules, regulations and policies; provides communication to employees regarding compliance. Provides advisement to supervisors and managers regarding policy issues as requested. Assist in classification study reviews, job audits, assist with labor relations as required, salary surveys and complaints.
• Conducts investigations and research, prepares reports, and recommends solutions on various personnel issues, including policy changes.
• Oversees the processing of new employees, employee terminations, and has the responsibility for preparation of Personnel Action forms (records), following up to insure they are completed and processed in a timely manner.
• Assist in the planning and participates in salary surveys and compensation and classification studies.
• Performs compensation and benefit surveys under the direction of the Human Resources Director.
• Gathers data and organizes presentations regarding County policy and Human Resources issues under the direction of Human Resources Director.
• Required to operate a computer, software, some specialized Human Resources software, calculator, telephone, fax machine, scanner, copy machine and general office equipment in the completion of the tasks of the position.
• At-Will Contracts & Performance Pay: Ensure all contract renewals and performance pay are processed in a timely manner by updating spreadsheet for At-Will employees. Prepares draft of At-Will contract for County Counsel approval, as well as staff report and Resolution. Works with department head to ensure that all materials are ready for BOS Meetings.
  
  

Typical Qualifications

KNOWLEDGE OF:

HR Specialist

• Basic principles and practices of public human resources administration.
• Basic recruitment and selection techniques and procedures.
• Laws, rules, and regulations governing personnel actions.
• Recordkeeping principles and procedures.
• Basic math and statistical principles and procedures.
• Principles and techniques for working with groups and fostering effective team interaction.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
• Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.
  
  

HR Generalist

• In-depth knowledge of the functions, programs, and policies of the County Department/unit/County-wide programs within Human Resources
• Computers and software used in Department and County information systems.
• County customer service objectives and strategies.
• Principles of supervision, training, and staff development.
• Program development, monitoring, and evaluation.
• Principles of budget development and administration.
• Principles and techniques of job analysis, position classification, and examination construction.
• Principles of employee selection.
• Communication skills and techniques used for gathering, evaluating, and transmitting information.
• Techniques for interviewing, counseling and instructing, and facilitating group discussions.
• Statistical and financial record keeping methods, procedures, and techniques.
• Techniques for the development and analysis of a variety of specialized information, as well as information and report presentation and development.
• Recruitment strategies and methods.
• Validation and test development principles.
• Procedures to develop, write, construct, and validate recruitment and selection plans.
• Program policies and operation requirements in the County Human Resources Department.
• Knowledge of or ability to research and implement compliance with federal, state and local regulatory requirements regarding employment and workforce management.
  
  

ABILITY TO:

HR Specialist

• Gather and compile information from a variety of sources.
• Review human resources documents for completeness and accuracy.
• Perform detailed human resources office support work accurately and in a timely manner.
• Maintain strict confidentiality.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Evaluate alternatives and make judgments within established policy and procedural guidelines.
• Maintain a variety of filing, recordkeeping, and tracking systems.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the County in meetings with employees and organizations.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
  
  

HR Generalist

• Plan, organize, schedule, coordinate, and perform most highly specialized administrative
• support, fiscal support, and/or program operation functions of a County Department,
• major organizational unit, or County-wide program.
• Effectively communicate verbally and in written English with a diverse population.
• Frequently material is of a complex and/or legal nature.
• Provide supervision, training, and work evaluation for assigned staff, as necessary.
• Gather, organize, analyze, and present a variety of narrative and statistical data and
• information.
• Assist with the development and administration of Human Resources budget.
• Prepare administrative reports and correspondence.
• Read, analyze, and interpret common reports and documents.
• Respond to common inquiries from county personnel, government agencies or members of
• the business community.
• Define problems, collect data, establish facts and draw conclusions.
• Assists in the development of plans, policies, specifications, and programs.
• Analyze Human Resources policies, procedures, systems on a continuous basis.
• Deliver unpleasant information, courteously and tactfully in a variety of situations.
• Analyze situations accurately and determine effective courses of action.
• Prioritize work load to meet established time lines and special requests.
• Work within multiple time frames and deadlines.
• Prepare, maintain, and submit complex fiscal and/or statistical records to
• appropriate County Departments and other government agencies, as assigned.
• Maintain confidentiality of materials and use discretion in sensitive situations.
• Deal tactfully and courteously with the public, other County staff, and representatives of
• other government agencies, when explaining the functions, policies, and programs
• of the Department/unit/County-wide program.
• Adapt to others and new situations; be flexible, handle multiple tasks.
• Establish and maintain cooperative working relationships.
  
  

HR Generalist incumbents must also be skilled in:

• Using applicable computer systems and programs as well as the Internet.
• Screening and interviewing candidates for a range of positions.
• Researching and analyzing issues in a variety of HR related issues and effectively solving
• problems.
• Working creatively and cooperatively; searching out new ways of doing business.
• Using discretion and sound judgment including when dealing with potentially extremely
• sensitive and personal individual and organizational issues.
• Anticipating and managing change in the employee relations area.
• Working under stress, short deadlines, conflicting demands, interruptions and changes.
  
  

MINIMUM TRAINING AND EXPERIENCE

Any Combination Of Training And Experience Which Would Likely Provide The Required Knowledge And Abilities Is Qualifying. A Typical Way To Obtain The Required Knowledge And Abilities Would Be:

• Bachelor Degree in Human Resources, Business Administration, Management & Supervision, or an equivalent combination of education and experience.
• Five years of increasingly responsible experience in performing a variety of Human Resources administrative support work, including substantial experience in recruitment, selection, classification.
• Certifications: Completion of a certificate in Human Resources is highly desirable.
  
  

SPECIAL REQUIREMENTS

Valid driver’s license.

TYPICAL PHYSICAL REQUIREMENTS

Sit for extended periods; frequently stand and walk; stoop, kneel and crouch to pick up or move objects; normal manual dexterity and eye-hand coordination; physical ability to lift, push, carry, and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including telephone, calculator, copiers, and FAX.

TYPICAL WORKING CONDITIONS

Work is performed in an office environment; continuous contact with other staff and the public.

Mono County Summary Of Benefits

The following information is intended to provide a summary of benefits and does not include full details of coverage. Service limitations and restrictions may apply depending on coverage levels and services rendered.

Pay Periods and Payroll Deductions

County employees are paid on a bi-weekly basis, which consists of 26 pay periods per year. Payroll deductions including medical and most voluntary deductions will occur on a semi-monthly basis or 2 times per month. Retirement contributions will always be deducted on all 26 pay periods.

Medical Mono County Contracts with CalPERS

To provide health insurance for its employees and currently offers several Preferred Provider (PPO) Plans which are administered by Anthem Blue Cross. Employees have the option to choose from PERS Gold, PERS Platinum, and PORAC. The PORAC Plan is currently only available to members of the Safety group employee's. Medical plan costs vary based on the plan and coverage you select. The employee and the County share the cost of the plan, which is deducted on a pre-tax basis. The employee’s cost is in accordance with the applicable Memorandum of Understanding with each bargaining group. For more information regarding health plans, please visit: https://www.calpers.ca.gov/page/active-members/health-benefits/plans-and-rates

Dental Mono County

Offers a self-insured dental plan administered by Delta Dental of California and currently offers the following benefits:

• $1,100.00 each year towards your dental coverage if you choose an in-network Delta DentalPPO Dentist.
• $1,000.00 each year towards your dental coverage if you choose and out-of-network orNon-Delta Dental PPO Dentist.
• Diagnostic and preventative coverage of 70 – 100 % of contracted allowance (based onlength enrolled in the plan and dentist visit of at least once per year).
• Major services are covered at 50% of the contracted allowance.
  
  

Currently Dental coverage is provided to eligible Mono County employees at 100% employer paid.

Vision

Vision Service Plan is our Vision Insurance provider. Our plan is VSP Signature. Benefits include:

• well/vision exam every 12 months, carries a $10 copay.
• $160 allowance for frames and 20% off amount over allowance.
• $180 allowance for contacts and contact lens exam and 15% off contact lens fitting andevaluation. Currently Vision coverage is provided to eligible Mono County employees at 100% employer paid.
  
  

Basic Life Insurance

Administered by Voya Mono County Employees are entitled to Life Insurance and Accidental Death and Dismemberment.

Mono County also offers coverage to employee’s spouse and dependents. Life Insurance is administered by Voya Insurance.

• Coverage for General Employees is $5,000.00
• At-Will/Elected Employees/Paramedic Coverage is $50,000.00
• Coverage for Employee’s Spouse is $1,000.00
• Coverage for Employee’s Children is also $1,000.00
• Coverage for Employee’s Children under six months is $100.00
  
  

Currently Basic Life coverage is provided to eligible Mono County employees at 100% employer paid.

Supplemental Life Insurance – Administered by Voya

Employees have the option of enrolling in a Supplemental Life insurance policy for themselves, their spouse and any dependent children. This policy is purchased by the employee with rates based on the age group at the time of enrollment.

Supplemental Life Insurance Coverage Can Be Enrolled In The First 31 Days Of Employment Without Proof Of Good Health, After 31 Days Proof Of Good Health Is Required. Amounts Available Are As Follows:

• For Employee up to $150,000 (guaranteed issue) or up to $500,000 with proof of goodhealth
• For Spouse up to $50,000.00 and for the Employee’s Children for $10,000.00.
  
  

Flexible Spending Accounts and Optional Insurances

Provided by WORKTERRAFlexible Spending Accounts for medical reimbursement and dependent care are available through a Section 125 account administered by WORKTERRA. These accounts allow you to contribute pre-tax dollars to help pay for eligible medical and dependent care expenses.

Mono County Deferred Compensation 457/401(a) Plan

The County provides deferred compensation plan through Internal Revenue Code Section 401(a) Employees have the option to sign up for the 457-deferred compensation plan and contribute up to the maximum amount allowed by the IRS. If the employee contributes a total of 1-3% of their pre-tax salary, the County will match those contributions up to a maximum of 3% into a 401 (a) plan under the employee’s name. The employee may direct the investment of all contributions in accordance with the options or limitation provided by the 401(a) Plan.

CalPERS Retirement Benefits And Contributions

Mono County contracts with CalPERS for your retirement plan. Your retirement plan is a defined benefit plan determined by a set formula which uses your years of service, age at retirement, and highest one or three years of service. The Plan is funded by contributions from the employee, the County and investments from plan assets.

Mono County has a Local Miscellaneous group and a Local Safety group.

Your benefit formula will fall within one of these two groups

Most New Members Will Fall Within The New Pension Reform Formulas Of 2 @ 62 For Miscellaneous & 2.7 @ 57 For All Safety Group. However, If You Do Have Prior Membership You May Be Eligible For The Formulas That Were In Place On December 31st 2012, Before Pension Reform Went Into Place. Our Pre-pension Reform Formulas Are:

Local Miscellaneous Group = 2.5% @ 55

Local Safety – Sheriff = 3% @ 55

Local Safety – Fire = 2% @ 50

Local Safety – County Peace Officer = 3% @ 50

Find Out All About Your CalPERS Benefits At Www.calpers.ca.gov

AFLAC – Optional Insurance Provider

Mono County contracts with a Local Representative who provides our employees with the opportunity to enroll in several different policies offered by AFLAC, to include; Cancer, Critical Care, Hospital, Accident, Disability, intensive Care. New employees can enroll within the first 30 days of employment; all other transactions are done during open enrollment each year.

EAP – Employee Assistance Program

Mono County offers two different Employee Assistance Programs through Trindel Insurance Fund and Voya. Both programs include counseling and telephone consultation services addressing a variety of personal topics to promote a healthy family and work life balance.

Mono County Wellness Program

Mono County offers a discounted rate, as well as $25 towards Membership to local health clubs at the Double Eagle in June Lake or Snowcreek Athletic Club and The Body Shop in Mammoth Lakes.

For employees living or working in Bridgeport, there is a County maintained facility in the Bridgeport Memorial Hall that employees have access to for a small one-time fee of $10.00

SICK & VACATION

Sick – (Unless an applicable collective bargaining agreement provides otherwise)

Eligible employees will accrue sick leave at the rate of 12 sick days per year. Permanent part-time employees accrue sick leave on a prorated basis.

Vacation– (Unless an applicable collective bargaining agreement provides otherwise)

Eligible employees shall be entitled to accrue vacation leave with pay for each year of full-time service as follows:

Initial employment ----------------------------------10 days vacation per year

After three years of continuous service-----—15 days vacation per year

After ten years of continuous service—-------17 days vacation per year

After fifteen years of continuous service--—19 days vacation per year

After twenty years of continuous service-—20 days vacation per year

Permanent part-time employees accrue vacation on a prorated basis.

Mono County Holidays

Most all bargaining groups recognize 13 Holidays as outlined in the Mono County Policies and Procedures and Personal Holidays according to your specific MOU (Memorandum of Understanding) according to your represented group.

“Welcome to Mono County – A great place to live and work!!”