Assistant - Human Resources

GENERAL POSITION SUMMARY:

Under the direction of the Human Resources Director and/or designated Human Resources leadership, the Human Resources Assistant provides administrative and clerical support for a wide range of human resources functions serving all City departments. The position assists applicants, employees, department directors, elected officials, vendors, and other stakeholders while supporting areas such as benefits administration, recruitment and onboarding, compensation, training and development, leave administration, employee relations, and workers’ compensation and liability claims. The Human Resources Assistant is responsible for maintaining accurate records, supporting HRIS operations, and performing data entry and file management to ensure the integrity, confidentiality, and compliance of personnel information in accordance with applicable laws, regulations, and City policies.

ESSENTIAL JOB FUNCTIONS:

• Provide general administrative support for all functions of the HR department not limited to Benefits Administration, Talent Acquisition, Talent Development, Onboarding and Orientation, Leave Administration, and Employee Relations.
• Supports the City's payroll function to include assisting with distributing and processing of forms e.g., direct deposit, withholding, and benefits.
• Audits, updates, and reconciles positions, onboarding, leave and other Human Resources reports, spreadsheets, and documentation.
• Assists with the coordination of workers compensation and liability claims documentation.
• Communicates with a goal and tone of being helpful to employees, leaders, vendors, and visitors who are over-the-phone or in-person to the Human Resources Department or other City location assigned to address basic questions regarding payroll, benefits, and HR and City policies.
• Routes employees’ non-basic HR concerns to the appropriate HR team member.
• Maintains accurate and confidential employee personnel files (physical and electronic) .
• Acts as an assistant with the coordination and facilitation of the City's employees onboarding and orientation.
• Supports new-hire orientation and ensures all required documents are completed during onboarding and processed after onboarding.
• Coordinates and proctors law enforcement assessments and monitors-follow-up evaluations.
• Assists with organizing employee training sessions, workshops, and company events.
• Assists with new-employee background checks.
• Retrieves, processes, and disseminates mail and other Human Resources Department correspondence.
• Provides new hires, students, and visitors with tours during Talent Acquisition, Onboarding, and Community/Student Engagement opportunities.
• Assists with and prepares correspondences as requested.
• Assists with Human Resources compliance, audits, and special projects.
• Serves as back-up reception of City Hall visitors and callers.
• Performs other Human Resources Assistant related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

• Knowledge of HR principles, employment laws, and HRIS systems.
• Principles, practices, and techniques of public sector Human Resources administration including: Talent Acquisition, Benefits, and Payroll.
• Principles and practices of City government administration, operations, services, and activities.

Skills and Ability to:

• Handle sensitive and confidential matters with discretion and confidentiality.
• Manage time effectively to meet deadlines.
• Handle multiple tasks simultaneously with frequent interruptions.
• Communicate clearly and concisely orally and in writing.
• Provide strong organizational, communication, and customer service skills.
• Proficiency in Microsoft Office and HRIS software.
• Follow Department and City policies and procedures while operating with minimum supervision.
• Learn and use word processing, spreadsheet, online applications, and HRIS/payroll software.

EDUCATION AND/OR EXPERIENCE REQUIRED:

• High school diploma or GED required and
• One (1) year of administrative, accounting, or clerical experience.

OR

• An Associates degree in Human Resources, Business Administration, Accounting, or related field.

PREFERRED QUALIFICATIONS AND EXPERIENCE:

• One (1) year of administrative, accounting, or clerical experience for a municipality, preferably in a Human Resources, Accounting or Payroll position.
• Experience in a Mississippi municipality or other government agency setting.
• Experience using a Human Resources Information System (HRIS) or payroll system.
• Experience assisting with recruitment, onboarding, benefits administration, or payroll processes.

LICENSES, CERTIFICATIONS & OTHER REQUIREMENTS:

• Must possess a valid Mississippi Driver’s License and acceptable MVR.

PHYSICAL, MENTAL, & OTHER CAPABILITIES:

The work is generally performed within an office environment. Requires the ability to sit, stand, walk, see, and effectively communicate with others for extended periods of time. Must be able to handle multiple tasks or projects simultaneously, work with numerous interruptions, and adjust to changing priorities. Must demonstrate good use of judgment and demonstrate the ability to properly deal with confidential matters. Must use good interpersonal skills.

Job Type: Full-time

Pay: $40,000.00 - $44,500.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience:

• Microsoft Office: 2 years (Preferred)

License/Certification:

• Professional In Human Resources (Preferred)

Work Location: In person

Salary : $40,000 - $44,500