Administrative Assistant - Solid Waste Division

Description

Administrative Assistant - Solid Waste Division of Public Works Department

Schedule: Monday – Friday, 7:00 AM – 4:00 PM

Position Overview:
We are seeking a dedicated and detail-oriented Administrative Assistant to support our department head and team. This role is essential to the smooth day-to-day operations of the department and requires a high level of professionalism, discretion, and organizational skill. The ideal candidate will be capable of managing a variety of administrative and clerical functions, including handling projects and information that may be confidential or sensitive in nature.

What We’re Looking For:

• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to prioritize tasks and work independently
• High level of integrity and discretion when handling confidential information
• Proficiency in standard office software and administrative tools

Our City Values in Action:

• Accountability: Take responsibility for your work and contribute to the success of the team through reliability and attention to detail.
• Empowerment: Be proactive, take initiative, and support others in achieving shared goals.
• Innovation: Seek out opportunities to improve processes and bring forward creative solutions.
• Ownership: Approach your role with pride and commitment, treating responsibilities as your own and striving for excellence in all tasks.

Why Join Us:
This position offers the opportunity to play a key role in supporting leadership and enhancing departmental effectiveness while working in an environment that values collaboration, integrity, and continuous improvement.

If you are organized, trustworthy, and motivated to make a meaningful impact, we encourage you to apply.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Responds to inquiries from the public in person and by telephone.
• Performs word processing duties for preparation of memoranda, letters, departmental procedures, agendas, resolutions, ordinances, and other documents.
• Processes invoices for payment and is responsible for departmental purchasing records and related documents.
• Prepares and gathers budget information for data entry.
• Maintains records of expenditures and reconciles accounts.
• Performs research on policy, rules and regulations, and historical data.
• Maintains the departmental calendars.
• Enters departmental payroll and prepares personnel forms for worker's compensation, accident reports, insurance, risk management, and any other necessary related forms or payroll functions.
• Prepares and coordinates travel arrangements for conferences and training in accordance with policy and procedures.
• Performs related work as assigned.

Minimum Education and Experience Requirements

Requires High School graduation or GED equivalent supplemented one (1) year of administrative, clerical, or customer service experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Must possess and maintain a valid state driver's license with an acceptable driving history.

Knowledge/Skills/Abilities

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Mathematics:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Reasoning:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

An Equal Opportunity Employer
The City of St. Cloud is an equal opportunity employer that prohibits discrimination, harassment, or retaliation in all of its employment practices based on race, color, religion, sex, age, national origin, disability, veteran or family status, genetic information, or any other status or condition protected by applicable state or federal laws. The City participates in employment eligibility verifications through E-verify. Veteran’s preference is given in accordance with Florida Law.

City of St. Cloud Benefits Package
We believe our City employees to be our most valuable asset. To attract and retain those employees, we offer a competitive wages and benefits package including on-the-job training, seminars, and performance appraisals.

We invite you to look at the benefits the City of St. Cloud has to offer. We think you will find that the rewards of the job are equal to the challenge.

All of our Full-time regular employees are eligible for the city's benefits package, which includes:

• On-Site Employee Health Care Center - free for employees and their dependents on the health insurance plan
• Paid Vacation
• Sick Leave (Ability to roll over from year to year)
• 11 Paid Holidays for General Employees and Police Officers– The Fire department employees can earn up to 156 holiday hours per fiscal year (prorated from the employee’s start date).
• One (1) Floating Holiday for General Employees and two (2) for Police Officers.
• Medical and Dental Coverage
• Pension Plan
• Awards Programs
• Deferred Compensation Plan
• Discounted Automobile Insurance
• Employee Assistance Program
• Flexible Spending Account
• Flexible Work Schedules
• Holiday Bonus – subject to City Council approval
• Indianapolis Plan (Police Officers)
• Life and Accidental Death (One-time annual salary paid by City)
• Long Term Disability Coverage (paid by City)
• Management Leave
• Sick Leave Bank available for all employees - for Fire Union sick leave bank information, see union contract