Inspectional Service Clerk, Senior

JOB Responsible for monitoring all of the applications to the Zoning Board of Appeals, scheduling of the agenda for monthly Board meetings, publishing of legal ads, and seeing that all pertinent paper work is filed with the City Clerk’s Office for compliance with federal or state law, rule or regulation. This position works closely with the zoning and building inspectors to relay necessary information. Work is performed with exercise of considerable initiative and judgment in making work decisions of important public and legal consequences, under the supervision of the Building Commissioner or designee, whom reviews work through reports and conferences. Supervision is frequently exercised over clerical employees of a lesser grade. EXAMPLE OF DUTIES

• Clerical work of considerable difficulty and specialization, complexity, and decisions which require the ability to type at moderate speed from copy of more than average difficulty.
• Supervises clerical staff of lesser grade.
• Coordinates work reception and flow of electrical permits, plumbing, building, zoning and weights and measures inspectors’ letters, reports and spread sheets.
• Provides technical assistance, answers questions and resolves problems within the defined record area. Helps to train and assist the public with the online permit entry.
• Provide information and customer service to plumbers, electricians, contractors, lawyers, realtors, builders and the general public.
• Reviews applications to verify historical districting and applicability.
• Coordinate the collection and reporting of statistics as required by law.
• Monitor regularly the accuracy, completeness and timeliness of plumbing, electrical, building, gas, zoning and weights and measures permits and processing their activities.
• Assists with gathering department information and documents to respond to Public Records Requests.
• Processes all permits, plans, cards and documents filed with the Building Division office for compliance with federal or state law, rule or regulations and following all appropriate procedures.
• Prepares documents and notices of violations as needed for the Law Department.
• Validates and reviews filed inspections, court order, notes, pictures, and articles of violations prior to NOV release, court case filing, or request of administrative review.
• Utilizes the Registry of Deeds to verify owner information.
• Process batches in Munis for checks, fines, fees and abatements.
• Reviews uploaded documents, validates fees and payments for all permit types.
• Reviews application descriptions for possible needed administrative reviews. Checks for proper applications, workflow, and user groups.
• Utilizes Accela to dispatch, schedule, and reschedule inspections.
• Reviews online permitting platform for required documents and licensing.
• Attends monthly board meetings, keeping the minutes of the meetings, sending notices to abutters of the properties involved and notifying the City departments involved in the performance of the Zoning Board Appeals.
• Performs related work as required or assigned.

SUPPLEMENTAL INFORMATION

• Graduation from standard high school, supplemented by computer courses, work shops and seminars related to the Building Division.
• Several years experience in the complex and responsible clerical work involving Building Department procedures.
• Considerable knowledge of laws, rules and regulations governing work performed.
• Thorough knowledge of departmental procedures and practices.