What are the responsibilities and job description for the Management Assistant position at City of South Pasadena?
The City of South Pasadena is hiring a customer-focused, solution-oriented Management Assistant for the Public Works Department!
Experience with a governmental agency, preferably within a municipal setting is desirable.
Application Deadline: October 19, 2025, or 120 applications
Purpose
Under general supervision, provides primary support for a department or division, performing a wide range of secretarial and clerical work; and performs other related duties as required.
Distinguishing Characteristics
This is the entry/intermediate-level class in the Management Analyst series. This class performs the more routine analytical work that requires a minimum of previous administrative experience. Employees in this class assist higher-level management or supervisory staff in various management tasks and projects covering a range of issues. A Management Assistant reports to a department head or other management staff.
Examples of Duties
Duties
The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties that are not listed below:
Assists management in the following areas: basic research, studies, surveys, and data gathering; implementation of policies, procedures, and practices; monitoring and coordination of the daily operation of assigned project; planning and administering City events and special projects; processing of department invoices and purchase orders; responding to departmental and residents’ inquiries; monitoring of contract compliance; may manage small to intermediate scale projects in complexity and may serve as staff liaison to Commissions and Committees.
FLSA Status
Non-exempt
Employment Standards
Education/Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance. Graduation from accredited college or university with a bachelor’s degree in public administration or policy, political science or a related field. At least one-year of increasingly complex analytical or administrative experience with a governmental agency, preferably within a municipal setting is desirable.
Knowledge of
Ability to read, write and understand English language documents; to communicate effectively with customers, department personnel, supervisor, and the general public verbally and in writing; proficiency with Microsoft Office programs, specifically Outlook, Word, and Excel.
Ability to
Communicate effectively both verbally and in writing; work with minimal supervision; understand, interpret and apply related concepts; independently complete a variety of assignments.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is essentially a desk job. Physical demands include occasional lifting up to 25 pounds, some reaching, bending, walking, stooping, and squatting. Strength, dexterity, coordination and vision to use keyboard and video/computer display terminal. Ability to hear and speak to the general public, and City staff on the telephone and in person. Hand and eye coordination are needed to operate office equipment.
Working Conditions
Generally clean work environment with limited exposure to conditions such as dust, fumes, odors or noise. Requires traveling throughout the City and adjacent areas, and the attendance of occasional night meetings.
Special Requirements
Possession of a valid Class “C” California Driver’s License.
Recruitment Plan
Applications will be reviewed for depth and breadth of experience and, level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. Only complete applications or applications that meet the minimum requirements will be considered.
To Apply
Employment Applications are available online only. Please submit your completed application and attach copies of ALL certificates and licenses in PDF format.
www.governmentjobs.com/careers/spasadenaca
For technical support with your governmentjobs.com application, please contact (855) 524-5627.
EQUAL OPPORTUNITY
The City of South Pasadena is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of South Pasadena intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (626) 403-7239 or email HR@southpasadenaca.gov.The City of South Pasadena is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work.
FAIR CHANCE ACT
The City of South Pasadena is committed to providing fair opportunities to all applicants, including those with a criminal history. Pursuant to the California Fair Chance Act, we will consider qualified applicants with a criminal history. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of South Pasadena has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. For more information about the Fair Chance Act, please visit https://calcivilrights.ca.gov/fair-chance-act
Experience with a governmental agency, preferably within a municipal setting is desirable.
Application Deadline: October 19, 2025, or 120 applications
Purpose
Under general supervision, provides primary support for a department or division, performing a wide range of secretarial and clerical work; and performs other related duties as required.
Distinguishing Characteristics
This is the entry/intermediate-level class in the Management Analyst series. This class performs the more routine analytical work that requires a minimum of previous administrative experience. Employees in this class assist higher-level management or supervisory staff in various management tasks and projects covering a range of issues. A Management Assistant reports to a department head or other management staff.
Examples of Duties
Duties
The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties that are not listed below:
Assists management in the following areas: basic research, studies, surveys, and data gathering; implementation of policies, procedures, and practices; monitoring and coordination of the daily operation of assigned project; planning and administering City events and special projects; processing of department invoices and purchase orders; responding to departmental and residents’ inquiries; monitoring of contract compliance; may manage small to intermediate scale projects in complexity and may serve as staff liaison to Commissions and Committees.
FLSA Status
Non-exempt
Employment Standards
Education/Experience
Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance. Graduation from accredited college or university with a bachelor’s degree in public administration or policy, political science or a related field. At least one-year of increasingly complex analytical or administrative experience with a governmental agency, preferably within a municipal setting is desirable.
Knowledge of
Ability to read, write and understand English language documents; to communicate effectively with customers, department personnel, supervisor, and the general public verbally and in writing; proficiency with Microsoft Office programs, specifically Outlook, Word, and Excel.
Ability to
Communicate effectively both verbally and in writing; work with minimal supervision; understand, interpret and apply related concepts; independently complete a variety of assignments.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is essentially a desk job. Physical demands include occasional lifting up to 25 pounds, some reaching, bending, walking, stooping, and squatting. Strength, dexterity, coordination and vision to use keyboard and video/computer display terminal. Ability to hear and speak to the general public, and City staff on the telephone and in person. Hand and eye coordination are needed to operate office equipment.
Working Conditions
Generally clean work environment with limited exposure to conditions such as dust, fumes, odors or noise. Requires traveling throughout the City and adjacent areas, and the attendance of occasional night meetings.
Special Requirements
Possession of a valid Class “C” California Driver’s License.
Recruitment Plan
- Application Period
- Testing/Written Exam/Written Assignment
- Oral Interview
- Final Interview
Applications will be reviewed for depth and breadth of experience and, level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. Only complete applications or applications that meet the minimum requirements will be considered.
To Apply
Employment Applications are available online only. Please submit your completed application and attach copies of ALL certificates and licenses in PDF format.
www.governmentjobs.com/careers/spasadenaca
For technical support with your governmentjobs.com application, please contact (855) 524-5627.
EQUAL OPPORTUNITY
The City of South Pasadena is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of South Pasadena intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (626) 403-7239 or email HR@southpasadenaca.gov.The City of South Pasadena is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work.
FAIR CHANCE ACT
The City of South Pasadena is committed to providing fair opportunities to all applicants, including those with a criminal history. Pursuant to the California Fair Chance Act, we will consider qualified applicants with a criminal history. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of South Pasadena has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. For more information about the Fair Chance Act, please visit https://calcivilrights.ca.gov/fair-chance-act
