What are the responsibilities and job description for the Management Assistant position at City of Shreveport?
Class Title
Supports Managers in all administrative clerical support duties with limited supervision.
Duties
Management Assistant work activities involve the following tasks; Proofreads and approves documents, including contracts, personnel forms and service requests, before sending for signature or further processing; performs highly responsible management work in the service delivery of a specific function or operation of the department/division. Plans, process and implements approved departmental programs. Researches, develops, and submits recommendations to improve services and other aspects of department's/division's mission. Implements approved work, training, or safety programs. Formulates budget estimates; generates purchase orders, requisitions, and contracts; processes invoice and payments; and maintains the financial records, thereof. Performs timekeeper duties; maintain personnel and attendance records. Holds, attends, and participates in conferences, meetings, briefings, and interviews with officials, administrators and clients to conduct department business. May supervise activities of employees engaged in performing administrative and clerical tasks. May recommend new hires, promotions, other personnel actions. May perform duties tending/operating Personal Computers(PC's). Demonstrates knowledge and use of computerized maintenance management system (CMMS) and related documentation procedures. Initiates work orders. Performs other duties as assigned or required.
Minimum Qualifications
Any higher class for which eligible and qualified
Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds), along with some combination of climbing and balancing. Tasks may involve extended periods of time at a keyboard or work station. Requires visual perception and discrimination. Requires ability to communicate orally. Job must be performed with or without accommodations.
Work Environment: Tasks are regularly performed in doors in an office environment. There is limited exposure to extreme weather conditions. May have normal exposure to dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature, noise and computer screen.
The City of Shreveport offers many benefits including vacation and sick leave, health, dental and vision insurance, 10 paid holidays per calendar year and long term disability.
01
What is your highest level of education in Public Administration, Management or a related field from an accredited institution?
How many years of increasingly responsible management and/or administrative experience do you have?
Please list the name of the company where you obtained this experience and the duties that you performed? (If there is more than one company, please list each separately). Company: Duties: Dates:
Supports Managers in all administrative clerical support duties with limited supervision.
Duties
Management Assistant work activities involve the following tasks; Proofreads and approves documents, including contracts, personnel forms and service requests, before sending for signature or further processing; performs highly responsible management work in the service delivery of a specific function or operation of the department/division. Plans, process and implements approved departmental programs. Researches, develops, and submits recommendations to improve services and other aspects of department's/division's mission. Implements approved work, training, or safety programs. Formulates budget estimates; generates purchase orders, requisitions, and contracts; processes invoice and payments; and maintains the financial records, thereof. Performs timekeeper duties; maintain personnel and attendance records. Holds, attends, and participates in conferences, meetings, briefings, and interviews with officials, administrators and clients to conduct department business. May supervise activities of employees engaged in performing administrative and clerical tasks. May recommend new hires, promotions, other personnel actions. May perform duties tending/operating Personal Computers(PC's). Demonstrates knowledge and use of computerized maintenance management system (CMMS) and related documentation procedures. Initiates work orders. Performs other duties as assigned or required.
Minimum Qualifications
- High School Diploma or GED from an accredited institution.
- Bachelor's degree in Public Administration, Business Administration, Management or related field from an accredited institution plus four (4) years' of increasingly responsible management and/or administrative experience or a combination of education and experience equivalent to eight years. Ability to apply management, administrative, or supervisory skills to address employee issues and business operations. This ability and experience may have been acquired by any combination of college courses and experience.
- Lucas Plant assignment - Valid Class 1 Wastewater Treatment and Wastewater Collection Certificates issued by the State of Louisiana, Dept. of Health and Hospitals is preferred but not required.
Any higher class for which eligible and qualified
Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds), along with some combination of climbing and balancing. Tasks may involve extended periods of time at a keyboard or work station. Requires visual perception and discrimination. Requires ability to communicate orally. Job must be performed with or without accommodations.
Work Environment: Tasks are regularly performed in doors in an office environment. There is limited exposure to extreme weather conditions. May have normal exposure to dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature, noise and computer screen.
The City of Shreveport offers many benefits including vacation and sick leave, health, dental and vision insurance, 10 paid holidays per calendar year and long term disability.
01
What is your highest level of education in Public Administration, Management or a related field from an accredited institution?
- Less than a high school diploma or GED
- Degree in non-listed/related field
- High School Diploma or GED from an accredited institution
- Associates Degree from an accredited institution in Public Administraiton, Business Administration, Management or related field
- Bachelor's Degree or higher from an accredited institution in Business Administration, Management, or related field
How many years of increasingly responsible management and/or administrative experience do you have?
- No experience
- Less than 4 years of experience
- At least 4 years but less than 6 years of experience
- At least 6 years but less than 8 years of experience
- 8 or more years of experience
Please list the name of the company where you obtained this experience and the duties that you performed? (If there is more than one company, please list each separately). Company: Duties: Dates:
- Required Question