What are the responsibilities and job description for the PURCHASING AGENT position at City of Sherman?
- Interested candidates MUST apply online at www.cityofsherman.com.
JOB SUMMARY
We are seeking a detail-oriented and proactive Purchasing Agent to join our dynamic team. The ideal candidate will be responsible for overseeing and executing the City’s procurement activities in accordance with applicable laws, policies, and best practices. This position facilitates competitive bidding and proposal processes, contract development and administration, vendor management, surplus property disposal, and purchasing compliance. The Purchasing Agent plays a key role in managing procurement for goods and non-professional services, maintaining purchasing records, and supporting departmental purchasing needs across the City. This Exempt Salaried position reports to the Controller.
DUTIES
Utilize bids, cooperative purchasing, and competitive sealed proposals to procure goods and services.
Provide technical assistance for procurement of goods and non-professional services.
Determine appropriate solicitation methods and prepare solicitation documents, specifications, and scope of work.
Develop and finalize contract documents; facilitate the evaluation and selection process.
Review and execute purchase orders and award recommendations; coordinate with departments for council consideration.
Assist in contract administration by creating, renewing, and monitoring contracts; provide recommendations impacting department budgets.
Facilitate contract negotiations and vendor mediation; resolve contractual issues.
Evaluate vendor qualifications, performance, and appropriateness for City contracts.
Coordinate and manage the City’s procurement card (p-card) and travel card programs.
Evaluate purchases for potential taxable benefit status.
Maintain and update a calendar of contracts, expirations, and renewals (e.g., for copiers, utilities, fuel, janitorial services, leases, etc.).
Coordinate auctions and manage the sale of City surplus property.
Monitor vendor compliance with insurance and other required documentation.
Develop and update purchasing and procurement policies to ensure compliance with state and local regulations.
Conduct training for City employees on procurement procedures and assist vendors with navigating the City’s procurement process.
Maintain up-to-date knowledge of financial and procurement software and reporting systems.
Attend training and professional development to stay current with procurement trends, technology, and regulations.
Performs other related duties as assigned.
MININUM QUALIFICATIONS - Knowledge, Skills and Abilities
Determine and apply the most appropriate procurement method, including coops, best value, high-tech, and online options.
Interpret and apply internal controls within a complex procurement system.
Write clear and concise specifications, reports, policies, correspondence, and memoranda.
Perform accurate mathematical calculations related to procurement and budgeting.
Evaluate vendors and alternative procurement selections effectively.
Think creatively to develop innovative and cost-effective purchasing solutions.
Knowledge of relevant local, state, and federal purchasing regulations.
EXPERIENCE
Minimum of 3 years of experience in public sector purchasing or contract administration.
EDUCATION
High School Diploma or GED required.
Bachelor’s degree in Business Administration, Public Administration, Finance or related field preferred.
Certification as a Certified Purchasing Professional (CPP), Certified Professional Public Buyer (CPPB), or similar credential is desirable.
Job Type: Full-time
Pay: From $69,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $69,000