What are the responsibilities and job description for the Administrative Staff Assistant -BU (DV Unit) position at City of Seattle?
Position Description
The Seattle Police Department is seeking a dynamic and experienced Administrative Staff Assistant to provide a full range of confidential and clerical support functions for the Domestic Violence Protection Order/Gun Surrender Unit. This position requires one to maintain confidentiality of sensitive department and investigative information. In addition, this position will complete other administrative tasks as assigned.
About the Department:
The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to creating and maintaining an environment that respects diverse traditions, heritages, and experiences.
Job Responsibilities
- Administer the legal services vendor contract, including lifecycle oversight, performance monitoring, invoicing, and issue resolution.
- Track and forecast protection order budgets; verify invoices, maintain records, and report budget impact to leadership.
- Maintain and troubleshoot Protection Order systems: email, tracking tools, custom forms, dashboards, and the patrol court order application.
- Research and review protection order packets, including database checks, identity/address verification, safety assessments, and legal compliance.
- Liaise with courts, process servers, SPD units, Seattle IT, WASPC, and other agencies to ensure compliance and coordinate multi-agency processes.
- Coordinate training logistics, including travel requests, budget monitoring, and documentation.
- Train and mentor administrative staff, Light Duty Officers, and new hires on protection order procedures and systems.
- Manage ongoing data extraction and reporting needs.
- Create, route, and distribute outgoing correspondence and compile weekly reports.
- Establish and maintain files and logs and compile statistical data for reports.
- Responsible for documentation and distribution of record keeping systems and records retention data.
- Extensive phone contact with the general public, victims, suspects, and other law enforcement and social
- Responsible for completion of time sheets, payroll, track overtime, and maintain related records.
- Prepare purchase order requests for office supplies.
- Process and distribute in-coming/out-going mail.
- Ability to operate and troubleshoot office equipment such as copiers, printers, and fax machines.
- Perform other clerical duties as assigned.
Qualifications
Requires one year of experience in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, as staff assistant, or in a closely related field; and a Bachelor's degree in business or public administration, or another closely related field (or a combination of education and/or training and/or experience that provides an equivalent background required to perform the work of the class).
Desired Qualifications:
- Excellent oral and written communication skills.
- Self-Starter, ability to work independently and exercise good judgment.
- Demonstrated ability to multi-task and adjust priorities on short notice.
- Experience working with confidential information.
- Demonstrated experience working in a dead-line driven environment.
- Proficient in Microsoft Outlook, Word, Excel.
Position Requirements:
- Must pass a Seattle Police Department background investigation.
Additional Information
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits.
The full salary range for this position is $41.44 - $48.31 per hour.
New employees begin at Step 1 of the pay progression, which is $41.44 hourly. Current City employees’ starting rate of pay will be based on Personnel Rules regarding promotions. This is a full-time (1.0 FTE) regular position with full benefits. This is a Civil Service position eligible for overtime.
How to Apply:
- Apply online at http://www.seattle.gov/jobs. Please refer to: Job# 2026-01026
- A cover letter and resume, that provide additional information on why your skills and experience make you qualified for this job are required.
- Incomplete applications will not be considered.
The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.
Salary : $41 - $48