What are the responsibilities and job description for the Open Records Request Specialist - Savannah Police Department position at City of Savannah?
Purpose
This position is responsible for providing paralegal, administrative, and secretarial functions to the department.
We offer great pay, excellent benefits to include medical, dental, and vision plans, life insurance, employee/spouse/child supplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan (457 B), pension plan, flexible spending account, home purchase assistance and 12 paid holidays!
Women, Minorities, and Veterans Are Encouraged to Apply!
Essential Job Functions
High School Diploma or GED plus one to three years of experience in administrative office management in a legal setting; excellent oral and written communications skills; or any equivalent combination of education, training, and experience. Must possess a valid driver's license.
Must possess and maintain a valid state driver’s license with an acceptable driving history.
Work Location: 602 E Lathorpe Ave Work Hours: 8 am - 5 pm, Monday - Friday
Additional Information
Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment
Additional Information
Knowledge of modern office procedures, including paralegal duties and responsibilities.
Knowledge of legal terminology and legal documents.
Knowledge of relevant city and department policies and procedures. Skill in organizing work and maintaining accurate records.
Skill in prioritizing work assignments.
Skill in operating such office equipment as a calculator, typewriter, facsimile machine, shredder, transcription machine, and copier.
Skill in utilizing a personal computer and various word processing and database software programs.
Skill in interpersonal relations.
Skill in oral and written communication.
City Of Savannah Employee Benefits
Overview of Benefits
Paid Holiday
Paid Vacation
Paid Sick Leave
Defined Benefit Retirement Pension Plan
Protective Services Retirement Plan (select positions)
Deferred Compensation Retirement Plan
Retirement Seminars
PPO Medical Insurance
Dental Insurance
Vision Insurance
Flexible Spending Accounts
Wellness Programs
Health & Wellness Incentives
Long Term Disability
Excellence and Service Recognition
Employee Development and In-Service Training
Educational Assistance Program
Uniform Allowance (select positions)
Employee Assistance Program
Discounts and Memberships
Employee Relations
Direct Deposit
Credit Union
Pretax Parking Deductions
Employer Assisted Home Purchase Program
Domestic Partnership Benefits
Healthcare
PPO Medical Plus Plan
PPO Medical Basic Plan
Dental Plus Plan
Dental Basic Plan
Vision Service Plan
Life Insurance
Basic Life and ADD
Supplemental Life Employee
Supplemental Life Spouse
Supplemental Life Child
Benefits costs are paid by the City of Savannah, by the employee or shared by both the City and the employee.
01
Do you have a valid driver's license?
Do you have a High School Diploma or GED plus one to three years of experience in administrative o?ce management in a legal setting; excellent oral and written communications skills
Supplemental Question 1 Describe your experience reviewing, processing, or responding to records requests in a legal, governmental, or administrative setting. What steps do you take to ensure requests are complete, information is accurate, and applicable deadlines are met? (The name of the employer where this experience was obtained must be included in the WORK HISTORY section of the application).
04
Supplemental Question 2 Describe your experience working with legal documents, conducting legal research, or assisting with discovery in pending litigation. What steps do you take to ensure documents are accurate, organized, and properly prepared for review? (The name of the employer where this experience was obtained must be included in the WORK HISTORY section of the application).
05
Supplemental Question 3 This position may involve processing multiple open records requests while assisting with discovery, coordinating officer depositions or interviews, and completing general administrative duties. How would you prioritize competing assignments and ensure that time-sensitive responsibilities are completed accurately and on time? (The name of the employer where this experience was obtained must be included in the WORK HISTORY section of the application).
06
Supplemental Question 4 This position involves handling sensitive law enforcement records and preparing written responses to open records requests. Describe how you would protect confidential information while ensuring written responses are professional, accurate, and consistent with applicable laws, policies, and procedures. (The name of the employer where this experience was obtained must be included in the WORK HISTORY section of the application).
This position is responsible for providing paralegal, administrative, and secretarial functions to the department.
We offer great pay, excellent benefits to include medical, dental, and vision plans, life insurance, employee/spouse/child supplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan (457 B), pension plan, flexible spending account, home purchase assistance and 12 paid holidays!
Women, Minorities, and Veterans Are Encouraged to Apply!
Essential Job Functions
- Accesses data to respond to specifc information requests; checks records requests for completeness and accuracy before closure.
- Assists the Open Records Response Supervisor and the COS Legal Department in obtaining documents and information regarding open cases involving SPD; schedules officers for depositions and interviews; assists in obtaining discovery items in pending litigation.
- Performs legal research and analysis at a level consistent with paralegal training.
- Prepares responses to open records requests.
- Types general correspondence and forms from handwritten notes or dictation; maintains office files.
- Performs other related duties as required.
High School Diploma or GED plus one to three years of experience in administrative office management in a legal setting; excellent oral and written communications skills; or any equivalent combination of education, training, and experience. Must possess a valid driver's license.
Must possess and maintain a valid state driver’s license with an acceptable driving history.
Work Location: 602 E Lathorpe Ave Work Hours: 8 am - 5 pm, Monday - Friday
Additional Information
Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment
Additional Information
Knowledge of modern office procedures, including paralegal duties and responsibilities.
Knowledge of legal terminology and legal documents.
Knowledge of relevant city and department policies and procedures. Skill in organizing work and maintaining accurate records.
Skill in prioritizing work assignments.
Skill in operating such office equipment as a calculator, typewriter, facsimile machine, shredder, transcription machine, and copier.
Skill in utilizing a personal computer and various word processing and database software programs.
Skill in interpersonal relations.
Skill in oral and written communication.
City Of Savannah Employee Benefits
Overview of Benefits
Paid Holiday
Paid Vacation
Paid Sick Leave
Defined Benefit Retirement Pension Plan
Protective Services Retirement Plan (select positions)
Deferred Compensation Retirement Plan
Retirement Seminars
PPO Medical Insurance
Dental Insurance
Vision Insurance
Flexible Spending Accounts
Wellness Programs
Health & Wellness Incentives
Long Term Disability
Excellence and Service Recognition
Employee Development and In-Service Training
Educational Assistance Program
Uniform Allowance (select positions)
Employee Assistance Program
Discounts and Memberships
Employee Relations
Direct Deposit
Credit Union
Pretax Parking Deductions
Employer Assisted Home Purchase Program
Domestic Partnership Benefits
Healthcare
PPO Medical Plus Plan
PPO Medical Basic Plan
Dental Plus Plan
Dental Basic Plan
Vision Service Plan
Life Insurance
Basic Life and ADD
Supplemental Life Employee
Supplemental Life Spouse
Supplemental Life Child
Benefits costs are paid by the City of Savannah, by the employee or shared by both the City and the employee.
01
Do you have a valid driver's license?
- Yes
- No
Do you have a High School Diploma or GED plus one to three years of experience in administrative o?ce management in a legal setting; excellent oral and written communications skills
- Yes
- No
Supplemental Question 1 Describe your experience reviewing, processing, or responding to records requests in a legal, governmental, or administrative setting. What steps do you take to ensure requests are complete, information is accurate, and applicable deadlines are met? (The name of the employer where this experience was obtained must be included in the WORK HISTORY section of the application).
04
Supplemental Question 2 Describe your experience working with legal documents, conducting legal research, or assisting with discovery in pending litigation. What steps do you take to ensure documents are accurate, organized, and properly prepared for review? (The name of the employer where this experience was obtained must be included in the WORK HISTORY section of the application).
05
Supplemental Question 3 This position may involve processing multiple open records requests while assisting with discovery, coordinating officer depositions or interviews, and completing general administrative duties. How would you prioritize competing assignments and ensure that time-sensitive responsibilities are completed accurately and on time? (The name of the employer where this experience was obtained must be included in the WORK HISTORY section of the application).
06
Supplemental Question 4 This position involves handling sensitive law enforcement records and preparing written responses to open records requests. Describe how you would protect confidential information while ensuring written responses are professional, accurate, and consistent with applicable laws, policies, and procedures. (The name of the employer where this experience was obtained must be included in the WORK HISTORY section of the application).
- Required Question