What are the responsibilities and job description for the Program Specialist (Civil Case Manager) - Lee County position at City of Santa Fe Springs?
Description
WHY SHOULD YOU APPLY TO THE ADMINISTRATIVE OFFICE OF THE COURTS FOR THE 20TH JUDICIAL CIRCUIT?
This is a professional and highly responsible Civil Case Management position within the Administrative Office of the Courts, Civil Case Management department. Work involves the use of differentiated case management techniques in Circuit/County Civil case type to promote case progression and disposition. The primary responsibility of an employee in this class is case screening and monitoring, case analysis and coordination of related civil law cases. This position will work closely with the Judiciary, Court and community programs, Civil Manager, Attorneys, the Clerk of Courts, and other related agencies as well as the public. Work is performed under the direct supervision of the Program Coordinator with general supervision of the Civil/Family Director.
Primary responsibilities of a Program Specialist (Civil Case Manager) include the following: (1) Court case management (2) Case monitoring and coordination (3) Case research and statistics (4) Assist in Small Claims Court; and (5) Other duties as assigned.
Examples of Duties
Essential Duties And Responsibilities
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Typical Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge Of
EDUCATION And/or EXPERIENCE
None
CERTIFICATES, LICENSES, REGISTRATIONS
None
01
Please type your First & Last Name below.
02
The information provided in your application must support your selected answers in the supplemental questions, which may be used as a scored evaluation of your knowledge, skills and experience. The information you provide will be verified and documentation may be required. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any information you provide may be reviewed by the selection recommendation committee. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See Resume" or "N/A" is not an acceptable answer to the questions.
Which best describes your highest level of education?
How many years of professional, administrative, and/or analytical-related work experience do you have?
Do you have any docketing and scheduling experience?
Do you have working knowledge of court procedures and an understanding of basic legal terminology?
Are you familiar with civil law cases?
Are you familiar with civil case management procedures?
Which of the following basic Outlook functions are you proficient in? Please check all that apply:
What computer programs and databases are you proficient in? Please select all that apply:
How did you come across this job opportunity? (e.g. GovernmentJobs.com, Indeed, Naples Daily News, News-Press, Charlotte Sun, Craig's List, DICE, Social Media, etc.)
WHY SHOULD YOU APPLY TO THE ADMINISTRATIVE OFFICE OF THE COURTS FOR THE 20TH JUDICIAL CIRCUIT?
- Great working environment
- Growth and Development Opportunities
- Competitive Benefits Package
- Paid Time Off (Vacation and Sick)
- Public Service Loan Forgiveness Qualifying Employer
- Tuition Assistance
- Paid Holidays
- Retirement Plan Options
- 457 Deferred Compensation Plans
This is a professional and highly responsible Civil Case Management position within the Administrative Office of the Courts, Civil Case Management department. Work involves the use of differentiated case management techniques in Circuit/County Civil case type to promote case progression and disposition. The primary responsibility of an employee in this class is case screening and monitoring, case analysis and coordination of related civil law cases. This position will work closely with the Judiciary, Court and community programs, Civil Manager, Attorneys, the Clerk of Courts, and other related agencies as well as the public. Work is performed under the direct supervision of the Program Coordinator with general supervision of the Civil/Family Director.
Primary responsibilities of a Program Specialist (Civil Case Manager) include the following: (1) Court case management (2) Case monitoring and coordination (3) Case research and statistics (4) Assist in Small Claims Court; and (5) Other duties as assigned.
Examples of Duties
Essential Duties And Responsibilities
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
- Court Case Management
- Prepare and process case management plans for County Civil cases
- Prepare other orders as determined by the Judge
- Monitor compliance with court orders
- Assist Petitioners, Respondents, Pro Se Litigants and Attorneys
- Respond in a timely manner to inquiries from all parties directly related to the case
- Provide litigants with information as to other resources available through the court system or elsewhere
- Attend court sessions if required by the Judge
- Case Monitoring and Coordination
- Query various databases to determine the status of cases
- Consult the Program Coordinator and the Civil Manager, when necessary
- Coordinate “new cases” to promote efficiency in the civil case dockets
- Case Research and Statistics
- Maintain accurate and detailed records of all pleadings processed
- Prepare monthly case management reports to determine Court performance
- Assist in Small Claims Court
- Facilitate hearings/case processing
- Mediate cases when needed
- Other Duties as Assigned
Typical Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge Of
- Court practices and procedures that relate to Circuit/County Civil case types
- Court programs and community resources
- Florida civil law statutes and Civil Rules of Procedure
- Court procedures and understanding of basic legal terminology
- Differentiated case management techniques and case processing time standards
- Apply organizational skills and independent case analysis
- Make differentiated case management decisions
- Communicate clearly, concisely, and logically, both orally and in writing with the public and other governmental and private agencies
- Conduct legal research and compose concise reports
- Exercise discretion and maintain confidential information
- Provide effective, accurate, professional, polite, friendly, and prompt customer service to the public and other agency personnel, AOC employees, and the Judiciary
- Work under constant pressure in a fast-paced office environment
- Read, analyze and interpret detailed instructions, correspondence, and memos
- Read and write case management updates, correspondence, and statistical reports
- Effectively present information and respond to questions from court administration, judges, other governmental agencies, attorneys and pro se litigants
- Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
- Type 30cwpm (preferred)
- Work effectively as an individual and/or a team member
- Self-proofread and correct work product
- Maintain consistent and regular attendance pursuant to policy
- Work the designated hours pursuant to position requirements
- Efficiently operate a computer and utilize Microsoft Office Suite and various other software programs and databases
EDUCATION And/or EXPERIENCE
- Bachelor’s degree in public or business administration, criminal justice, legal studies, psychology, sociology, pre-law or a closely related social science field. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
- Two years of professional, administrative, and/or analytical-related work experience preferred
None
CERTIFICATES, LICENSES, REGISTRATIONS
None
01
Please type your First & Last Name below.
02
The information provided in your application must support your selected answers in the supplemental questions, which may be used as a scored evaluation of your knowledge, skills and experience. The information you provide will be verified and documentation may be required. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any information you provide may be reviewed by the selection recommendation committee. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See Resume" or "N/A" is not an acceptable answer to the questions.
- Yes, I understand and agree
- No, I do not agree
Which best describes your highest level of education?
- High School or GED
- Vocational Certificate
- Some College
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Doctoral Degree
- None of the above
How many years of professional, administrative, and/or analytical-related work experience do you have?
- Less than three years
- Three years to less than
- Four years to less than
- Five years to less than
- Six years to less than
- Seven or more years
- No experience
Do you have any docketing and scheduling experience?
- Yes
- No
Do you have working knowledge of court procedures and an understanding of basic legal terminology?
- Yes
- No
Are you familiar with civil law cases?
- Yes
- No
Are you familiar with civil case management procedures?
- Yes
- No
Which of the following basic Outlook functions are you proficient in? Please check all that apply:
- Perform basic email tasks
- Manage contacts
- Configure and organize Outlook
- Manage tasks
- Manage calendar
- Manage appointments & events
- Manage meetings
- None of the above
What computer programs and databases are you proficient in? Please select all that apply:
- Odyssey (Clerk of Courts)
- Judicial Automated Calendaring System (JACS and/or JASS)
- Microsoft Word
- Microsoft Excel
- None of the above
How did you come across this job opportunity? (e.g. GovernmentJobs.com, Indeed, Naples Daily News, News-Press, Charlotte Sun, Craig's List, DICE, Social Media, etc.)
- Required Question