What are the responsibilities and job description for the Personal Property Specialist I position at City of Santa Fe Springs?
General Description
Under the general direction of the designated supervisor, processes personal property taxes for the County. This position assists taxpayers with related tax inquiries, maintains personal property tax accounts, and files items for taxpayers for tax assessment purposes.
~ Greets all visitors (in person or phone) to the department, accepts inquiries, ascertains nature of business and assists or re-directs as appropriate while providing excellent customer service
~ Maintain accurate personal property tax accounts, in compliance with the Virginia State Code, County ordinances and office policy and procedures
~ Scan/file personal property tax information and assign to proper account/year
~ Ensures all personal property is properly assessed; ascertains fair market value for personal property which consists of motor vehicles, trailers, campers, mobile homes, and boats
~ Assesses vehicles for taxation; coordinates and maintains tax abatement records
~ Adjusts existing tax accounts to reflect changes to mailing address, situs, ownership, and Personal Property Tax Relief Act status
~ Processes and answers complaints; resolves customers issues; and corresponds with taxpayers concerning tax issues and problems
~ Completes special projects as assigned, independently or as a member of a team
~ Works with supervisor to complete DMV and apartment reports
~ Handles inquiries and collects data from the public regarding personal property
~ Operates a variety of office equipment and software
~ Review applications, and forms for conformity with established procedures
~ Appears in court as needed
~ Provides assistance to other tax clerks
~ Performs other duties as assigned
Requirements/Preferences
Education:
Required: High school or equivalent
Preferred: Business school or college level courses
Experience
Preferred: Two (2) years of related experience in customer service, taxation
Certifications/Licenses
Valid Virginia driver’s license
Encouraged to enroll in the Master Deputy program through the Weldon Cooper center at UVA.
Knowledge, Skills And Abilities
Knowledge of taxation methods.
Knowledge of principles and practices related to customer service.
Knowledge of discovery methods and resources.
Knowledge of the use and operation of automated systems.
Skill in communicating clearly, concisely, and effectively, both orally and in writing.
Ability to analyze financial and business statements, records, and tax returns.
Ability to identify, analyze, and resolve problems.
Ability to analyze facts, legal precedents, and determine correct response.
Ability to multi-task and prioritize work as deadlines dictate.
Ability to recognize and respond to needs resulting from department workloads, deadlines, and staffing levels.
Ability to work well independently.
Ability to organize information.
Supervisory Responsibilities
None
Additional Requirements
Subject to a complete criminal history background search with acceptable results. Must be able to perform the job as described in the Physical and Environmental Demands section of this job description
Other Information
Full-time employees are eligible for a comprehensive benefit package that includes:
Under the general direction of the designated supervisor, processes personal property taxes for the County. This position assists taxpayers with related tax inquiries, maintains personal property tax accounts, and files items for taxpayers for tax assessment purposes.
- Hours Required for this position: 40
~ Greets all visitors (in person or phone) to the department, accepts inquiries, ascertains nature of business and assists or re-directs as appropriate while providing excellent customer service
~ Maintain accurate personal property tax accounts, in compliance with the Virginia State Code, County ordinances and office policy and procedures
~ Scan/file personal property tax information and assign to proper account/year
~ Ensures all personal property is properly assessed; ascertains fair market value for personal property which consists of motor vehicles, trailers, campers, mobile homes, and boats
~ Assesses vehicles for taxation; coordinates and maintains tax abatement records
~ Adjusts existing tax accounts to reflect changes to mailing address, situs, ownership, and Personal Property Tax Relief Act status
~ Processes and answers complaints; resolves customers issues; and corresponds with taxpayers concerning tax issues and problems
~ Completes special projects as assigned, independently or as a member of a team
~ Works with supervisor to complete DMV and apartment reports
~ Handles inquiries and collects data from the public regarding personal property
~ Operates a variety of office equipment and software
~ Review applications, and forms for conformity with established procedures
~ Appears in court as needed
~ Provides assistance to other tax clerks
~ Performs other duties as assigned
Requirements/Preferences
Education:
Required: High school or equivalent
Preferred: Business school or college level courses
Experience
Preferred: Two (2) years of related experience in customer service, taxation
Certifications/Licenses
Valid Virginia driver’s license
Encouraged to enroll in the Master Deputy program through the Weldon Cooper center at UVA.
Knowledge, Skills And Abilities
Knowledge of taxation methods.
Knowledge of principles and practices related to customer service.
Knowledge of discovery methods and resources.
Knowledge of the use and operation of automated systems.
Skill in communicating clearly, concisely, and effectively, both orally and in writing.
Ability to analyze financial and business statements, records, and tax returns.
Ability to identify, analyze, and resolve problems.
Ability to analyze facts, legal precedents, and determine correct response.
Ability to multi-task and prioritize work as deadlines dictate.
Ability to recognize and respond to needs resulting from department workloads, deadlines, and staffing levels.
Ability to work well independently.
Ability to organize information.
Supervisory Responsibilities
None
Additional Requirements
Subject to a complete criminal history background search with acceptable results. Must be able to perform the job as described in the Physical and Environmental Demands section of this job description
Other Information
Full-time employees are eligible for a comprehensive benefit package that includes:
- Progressive Flexible Leave Plan with cash-in option
- Twelve paid holidays
- Short Term Disability Insurance
- Long Term Disability Insurance
- Health, Vision and Dental Insurance
- Life Insurance
- Flexible Spending Accounts - Medical and Dependent Care
- Virginia Retirement System - Membership in VRS is automatic upon hire into a covered position. County contributes and employees pay their membership contribution.
- Deferred Compensation Plan with County Match
- Employee Assistance Program
- Credit Union Membership