Jail Office Support / Records Specialist

Job Summary

Maintains the jail record keeping system, accounting and financial records, detainee communication platforms, and evidential systems. Performs a variety of clerical and administrative work for Jail Administration, Correctional Officers, Programs and Medical to include handling of warrants, document archiving, registration and report to state systems, maintaining inventory, and generating reports. Maintains professionalism and confidentiality while working efficiently.

Examples of Duties

• Prepares and maintains warrants.
• Processes and maintains accounting and financial records.
• Manage and troubleshoot the jail management software (JMS).
• Maintains data integrity for criminal records, inmate records and public records.
• Oversees detainee communication systems.
• Performs all other duties as assigned.
  
  

Qualifications

MINIMUM QUALIFICATIONS:The position requires a high school diploma, and one to three years of clerical experience, or equivalent; proficiency in Microsoft and Adobe applications; and knowledge of Minnesota Data Practices Act.

PREFERRED QUALIFICATIONS: Two years of post-secondary training or associate's degree in business administration, and one to three years clerical support in criminal justice with knowledge of state statutes, custody process, court process and Minnesota Department of Corrections Standards. Experience with state computer database CJIS/NCIC, Turnkey Banking Software, Central Square JMS experience preferred.

Supplemental Information

HIRING RANGE / UNION: $24.17 - $25.24 per hour / GU – Grade 6

HOURS: Full-time hours, 40 hours per week. Normal business hours are 8:00 am - 4:30 pm, Monday – Friday.

Rice County offers a complete benefit package including medical, dental, life insurance, pension, holiday, vacation, sick leave and long-term disability insurance.

County employees are eligible for the Public Service Student Loan Forgiveness (PSLF) program.

For additional information, please follow the link to the Rice County website: https://www.ricecountymn.gov/543/Benefits

01

Did you graduate from high school or receive a GED?

• Yes
• No
  
  

02

Do you have one or more years of office support experience, as supported by your work history section of the application?

• Yes
• No
  
  

03

Do you have professional work experience using Microsoft Excel?

• Yes
• No
  
  

04

Do you have professional work experience ensuring confidentiality of files and records and using discretion in controlling access to and release of information.

• Yes
• No
  
  

05

Which best represents your level of education by the date of the job closing?

• High School Diploma or GED
• Certificate/Diploma in Clerical/Business Administration
• Associate Degree in Secretarial/Business Administration, Criminal Justice, Paralegal, Law Enforcement or related
• Bachelor's Degree in Business Administration, Criminal Justice, Paralegal, Law Enforcement or related
• Other
• None of the above
  
  

06

Which best describes your level of proficiency with Microsoft Excel?

• No experience
• Beginner (ex: create basic spreadsheets and formulas)
• Intermediate (ex: create/manage multiple spreadsheets, create formulas using functions)
• Advanced (ex: create/edit macros, create PivotTable and PivotChart)
  
  

07

Which best describes your level of proficiency with Microsoft Word?

• No experience
• Beginner (ex: create/format/print documents, spell check)
• Intermediate (ex: create tables, charts, headers/footers)
• Advanced (ex: create forms, templates, mail merge, macros)
  
  

08

Which best describes your level of proficiency with Microsoft Access?

• None
• Beginner (e.g. create simple database and access tables)
• Intermediate (e.g. create tables, queries, forms, reports and macros)
• Advance (e.g. create a user interface, produce sophisticated queries for statistical reports and forms)
  
  

09

Do you have experience using QuickBooks?

• Yes
• No
  
  

10

Do you have at least 1 year of verifiable work experience in the criminal legal system? (i.e. Court System, County or Criminal Attorney's Office.)

• Yes
• No
  
  

11

How many years of experience have you had working in a law enforcement agency (example but not limited to police, prison, probation, corrections etc.)?

• None
• Less than 1 year
• One to three years
• Four to five years
• Six or more years
  
  

12

Do you have verifiable working experience using police records software? (i.e. Logis, MNCIS, Portals, CJIIN or CJIS)

• Yes
• No
  
  

13

Please select the level that best describes your level of bookkeeping or accounting experience.

• Entry level (Example; Process and enter accounts payable invoices and purchase orders, Issue purchase orders and match PO and vendor invoices, some light administrative duties
• Intermediate (Under direct supervision performs accounting/auditing duties in the areas of general accounting, internal auditing, external auditing, budgeting, and financial analysis etc...)
• Advanced (Professional accounting, auditing and business law plus: three years increasingly responsible experience in accounting or auditing work etc..)
• No Experience
  
  

14

Please select your years of experience responding to questions and providing detailed information. This would be in a customer service role communicating information either electronically, telephonically, or in-person.

• None
• Less than 1 year
• 1 - 3 years
• 3 or more years
  
  

15

How would you describe your level of experience with data entry?

• I do not have any experience with data entry.
• I have 2 years or less of data entry experience.
• I have 3 years or more of date entry experience.
  
  

16

How many years of experience do you have working in an administrative support position? (select one)

• None
• Less than 2 years
• 3 - 5 years
• 6 or more years
  
  

17

Do you have working knowledge of Minnesota Data Practices Act?

• Yes
• No
• Required Question