What are the responsibilities and job description for the Special Programs Manager position at City of Salem?
Job Summary
This is a Salem Housing Authority position, which is a separate employer from the City of Salem.
Make An Impact
The Salem Housing Authority is excited to announce that we’re looking for a Special Programs Manager! This person will lead and support our rental assistance programs, Resident Services, Special Purpose Vouchers, and the Family Self-Sufficiency program. You’ll be working with a fantastic team of dedicated staff members in these areas. We’re looking for someone who is eager to learn and ready to navigate various regulations, policies, and procedures across our programs.
What You Will Do
As the Special Programs Manager, you’ll take charge of planning and organizing our rental assistance programs based on available funding, staff capacity, and any changes in policies or programs. Your daily tasks will be diverse, from shaping our annual budget to creating effective management systems for our programs. The ideal candidate will be detail-oriented, curious, and have some experience with HUD vouchers. We’re looking for someone who makes thoughtful, evidence-based decisions that positively impact our clients, staff, and programs.
Additional Information On Job Responsibilities
Salem is the second largest city in Oregon and the capital city. Centrally located in the Willamette Valley, Salem is 49 square miles in size and extends across to counties, Marion and Polk. The community has well-established neighborhoods and carefully preserved historic buildings with wide diversity and a family-friendly ambiance. The city is home to nearly 180,000 residents. For a full community profile detailing demographics and housing statistics, visit the City of Salem website.
The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Urban Development department.
Where can I find out more about the position?
Go to the menu option for Class Specifications and search for Manager, HA I .
If you would like to learn more about the Salem Housing Authority, please visit our website at www.salemhousingOR.com .
How can I apply?
The City of Salem and Salem Housing Authority invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.
To apply, click on the green "Apply" button to complete your application. Hiring managers do not have access to view resumes as part of the application review process. Please ensure that the details of your application, including work history, demonstrate how you meet the qualifications for the position.
Click here to fill out the Section 3 Employment Preference Form and submit with your employment application.
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.
HOUSING AUTHORITY OF THE CITY OF SALEM STATEMENT OF NONDISCRIMINATION
The Housing Authority of Salem does not discriminate against any person due to disability, race, color, religion, sex, source of income , familial status, national origin, actual or perceived sexual orientation, gender identity, marital status and/or domestic partnership in accessing, applying for, or receiving assistance, or in treatment or employment in any of its programs and activities.
Requirements
The person named below has been designated to coordinate compliance with the non-discrimination requirements contained in the Department of Housing and Urban Development’s regulations implementing Section 504 (24 CFR, part 8, dated June 2, 1988):
Jessica Blakely, Assistant Housing Administrator of Strategy, Salem Housing Authority, 360 Church Street SE, Salem OR 97301
(503) 373-3807 | compliance@salemhousingor.com | TDD users: Dial 711
You may subscribe for automatic notification of job openings at the City through the Job Interest Cards – sign up today!
For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs .
This announcement is not an implied contract and may be modified or revoked without notice.
This is a Salem Housing Authority position, which is a separate employer from the City of Salem.
Make An Impact
The Salem Housing Authority is excited to announce that we’re looking for a Special Programs Manager! This person will lead and support our rental assistance programs, Resident Services, Special Purpose Vouchers, and the Family Self-Sufficiency program. You’ll be working with a fantastic team of dedicated staff members in these areas. We’re looking for someone who is eager to learn and ready to navigate various regulations, policies, and procedures across our programs.
What You Will Do
As the Special Programs Manager, you’ll take charge of planning and organizing our rental assistance programs based on available funding, staff capacity, and any changes in policies or programs. Your daily tasks will be diverse, from shaping our annual budget to creating effective management systems for our programs. The ideal candidate will be detail-oriented, curious, and have some experience with HUD vouchers. We’re looking for someone who makes thoughtful, evidence-based decisions that positively impact our clients, staff, and programs.
Additional Information On Job Responsibilities
- Supervise all Special Programs staff.
- Monitor leasing for all Special Program vouchers and project-based vouchers.
- Administer and track funding; oversee program utilization rates; coordinate with financial staff for budgeting and financial reporting; forecast and make decisions regarding resource allocation and expenditures using the HUD-provided Two-Year Tool; and work with the management team to develop long- and short-term program goals.
- Direct the implementation of policy revisions and process changes resulting from changes to federal regulations, state and local laws, HUD guidance, and management decisions.
- Assist executive management with reporting to HUD, external partners, and various committees as required.
- Evaluate the effectiveness of operations and voucher applicant–related services; modify strategies to achieve goals; communicate program goals and metrics; and ensure compliance, quality, and customer service in staff production.
- Evaluate current and proposed HUD regulations affecting voucher applicants and funding and estimate any potential impact on the agency.
- Represent SHA at Continuum of Care, Homeless Alliance, and other meetings applicable to Special Programs.
- Prepare and oversee grant applications related to Special Programs (including annual applications, e.g., FSS).
- Collaborate with the Section 8 Manager on landlord and community engagement.
- Develop, approve, and implement forward-facing events and information.
- Review and approve website content related to Special Programs.
- Oversee HRSN / Resident Services Program Manager activities.
- Complete monthly, annual, and other periodic reporting as required (e.g., Project Management Reports, HUD reports, and others).
- 5% Bilingual incentive for qualifying candidate.
- Medical, dental, and vision coverage for you and your family.
- Paid vacation and sick time in accordance with City policies.
- Competitive pay.
- Retirement pension through participation in the Oregon PERS system.
- Opportunity for voluntary pre-tax contributions to a 457b account.
- Health care and dependent care flexible spending accounts.
- Voluntary long-term care.
- Employee wellness program.
- Employee assistance program.
- Work schedule is Monday through Friday, between 7:30 a.m. to 4:30 p.m.
- The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay .
- Must obtain industry standard certifications within one year of hire.
- Must pass the pre-employment background check.
- Must have an Oregon Driver license and have a driving record that meets the Salem Housing Authority's driving standards.
- Must obtain industry standard certifications within 1 year of hire when required depending on area of assignment
- Bachelor's degree from an accredited college or university in public or business administration or related field, and five years of related experience including progressively responsible managerial experience, or any combination of education, experience, and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
- Depending on the area of assignment, certifications or licenses may be required or preferred (and maintained throughout employment).
- Bilingual proficiency in Spanish (speaking, reading, and writing) preferred.
- Knowledge of HUD regulations and guidelines related to the Section 8 program, or the ability to acquire such knowledge by the end of the one-year probationary period;
- Knowledge of federal, state, and local laws, administrative rules, and regulations relating to public agencies, or the ability to acquire such knowledge by the end of the one-year probationary period;
- Knowledge of organizational and management practices and principles as applied to the analysis and evaluation of programs, projects, and operational needs;
- Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, and coordination of people and resources;
- Knowledge of best practices in federal funding administration, including analysis, budget tracking, and reporting;
- Experience in developing, preparing, and presenting a variety of financial reports and analyses;
- Experience in researching, analyzing, interpreting, summarizing, and presenting technical information and data in a clear manner;
- Experience working cooperatively and developing effective working relationships with co-workers, other sections, outside agencies and organizations, and diverse community groups;
- Experience in identifying and responding to public, city, commission, and housing advisory committee issues and concerns related to the Section 8 program.
Salem is the second largest city in Oregon and the capital city. Centrally located in the Willamette Valley, Salem is 49 square miles in size and extends across to counties, Marion and Polk. The community has well-established neighborhoods and carefully preserved historic buildings with wide diversity and a family-friendly ambiance. The city is home to nearly 180,000 residents. For a full community profile detailing demographics and housing statistics, visit the City of Salem website.
The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Urban Development department.
Where can I find out more about the position?
Go to the menu option for Class Specifications and search for Manager, HA I .
If you would like to learn more about the Salem Housing Authority, please visit our website at www.salemhousingOR.com .
How can I apply?
The City of Salem and Salem Housing Authority invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.
To apply, click on the green "Apply" button to complete your application. Hiring managers do not have access to view resumes as part of the application review process. Please ensure that the details of your application, including work history, demonstrate how you meet the qualifications for the position.
Click here to fill out the Section 3 Employment Preference Form and submit with your employment application.
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.
HOUSING AUTHORITY OF THE CITY OF SALEM STATEMENT OF NONDISCRIMINATION
The Housing Authority of Salem does not discriminate against any person due to disability, race, color, religion, sex, source of income , familial status, national origin, actual or perceived sexual orientation, gender identity, marital status and/or domestic partnership in accessing, applying for, or receiving assistance, or in treatment or employment in any of its programs and activities.
Requirements
The person named below has been designated to coordinate compliance with the non-discrimination requirements contained in the Department of Housing and Urban Development’s regulations implementing Section 504 (24 CFR, part 8, dated June 2, 1988):
Jessica Blakely, Assistant Housing Administrator of Strategy, Salem Housing Authority, 360 Church Street SE, Salem OR 97301
(503) 373-3807 | compliance@salemhousingor.com | TDD users: Dial 711
You may subscribe for automatic notification of job openings at the City through the Job Interest Cards – sign up today!
For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs .
This announcement is not an implied contract and may be modified or revoked without notice.