What are the responsibilities and job description for the Accounts Payable Coordinator position at City of Roanoke, Virginia?
The City of Roanoke is looking for an Accounts Payable Coordinator to supervise the customer payment processes and oversees the day-to-day tasks associated with the administration and operation of professional accounts payable program. The successful applicant will supervise plans and direct the work of professional and technical staff, perform work in the maintenance of complex financial records, and prepares journal entries, budget transactions and account reconciliations. They will also prepare financial analyses and financial reports for external agencies as needed, assemble statistical and accounting data on request, and assist independent auditors as required. Additional job responsibilities include but are not limited to assisting in the preparation of the Comprehensive Annual Financial Report and with annual external audit, preparing budgetary or financial reports as needed, providing oversight & assistance as required in operation of business areas of municipal government.
Bachelor's degree from four-year college or university in accounting or a related field; three to five years related experience and/or training in accounting, accounts payable preferably in a public accounting firm or through specialization in the government sector; or equivalent combination of education and experience is required. One or two years' experience in the maintenance of complex financial systems, including accounting software; or equivalent combination of education and experience is also required. Certified Public Accountant preferred.
The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.
To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.
This is an exempt position.SUMMARY
Performs work in the maintenance of complex financial records
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Supervises and advises staff in the procedural processes of the accounts payable functions
Prepares journal entries, budget transactions, and account reconciliations
Reviews and edits work of staff, ensuring proper journal entries, financial reports and data entry into the accounting system
Assists in the preparation of the Comprehensive Annual Financial Report and with annual external audit
Researches and prepares financial analyses and financial reports for external agencies as needed
Monitors customer service activities
Assists in preparing accounting system for annual closing
Reviews current accounting procedures and recommends needed improvements
Prepares responses to financial surveys
Coordinates the preparation of annual cost allocation plan and the annual comparative cost report
Participates in the implementation of accounting system improvements including subsystem implementations
Assists with the testing and reconciliation of any financial system upgrade or enhancement
Participates in special projects, researches and prepares management reports as needed
SUPERVISORY RESPONSIBILITIES
Supervises an assigned staff. Carries out supervisory responsibilities in accordance with the organization's policies and applicable lawsQUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's degree from four-year college or university in accounting or a related field; three to five years related experience and/or training in accounting, accounts payable preferably in a public accounting firm or through specialization in the government sector; or equivalent combination of education and experience. One or two years' experience in the maintenance of complex financial systems, including accounting software; or equivalent combination of education and experience. Certified Public Accountant preferred. LANGUAGE SKILLS
Ability to read, analyze, and interpret journals, financial reports, or governmental regulations. Ability to respond to inquiries or complaints orally and in writing. Ability to communicate effectively with management, public groups or employees of organization.
MATHEMATICAL SKILLS
Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written or oral form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to walk. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.
Bachelor's degree from four-year college or university in accounting or a related field; three to five years related experience and/or training in accounting, accounts payable preferably in a public accounting firm or through specialization in the government sector; or equivalent combination of education and experience is required. One or two years' experience in the maintenance of complex financial systems, including accounting software; or equivalent combination of education and experience is also required. Certified Public Accountant preferred.
The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.
To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.
This is an exempt position.SUMMARY
Performs work in the maintenance of complex financial records
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Supervises and advises staff in the procedural processes of the accounts payable functions
Prepares journal entries, budget transactions, and account reconciliations
Reviews and edits work of staff, ensuring proper journal entries, financial reports and data entry into the accounting system
Assists in the preparation of the Comprehensive Annual Financial Report and with annual external audit
Researches and prepares financial analyses and financial reports for external agencies as needed
Monitors customer service activities
Assists in preparing accounting system for annual closing
Reviews current accounting procedures and recommends needed improvements
Prepares responses to financial surveys
Coordinates the preparation of annual cost allocation plan and the annual comparative cost report
Participates in the implementation of accounting system improvements including subsystem implementations
Assists with the testing and reconciliation of any financial system upgrade or enhancement
Participates in special projects, researches and prepares management reports as needed
SUPERVISORY RESPONSIBILITIES
Supervises an assigned staff. Carries out supervisory responsibilities in accordance with the organization's policies and applicable lawsQUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's degree from four-year college or university in accounting or a related field; three to five years related experience and/or training in accounting, accounts payable preferably in a public accounting firm or through specialization in the government sector; or equivalent combination of education and experience. One or two years' experience in the maintenance of complex financial systems, including accounting software; or equivalent combination of education and experience. Certified Public Accountant preferred. LANGUAGE SKILLS
Ability to read, analyze, and interpret journals, financial reports, or governmental regulations. Ability to respond to inquiries or complaints orally and in writing. Ability to communicate effectively with management, public groups or employees of organization.
MATHEMATICAL SKILLS
Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written or oral form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to walk. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.
Salary : $68,297 - $109,276