What are the responsibilities and job description for the Administrative Technician - Records Room position at City of Richmond?
The City of Richmond Department of Social Services is seeking a highly qualified candidate to fill the position of Administrative Technician in the Records Unit of the Administration and Finance Division. The incumbent is responsible for managing a variety of clerical and administrative tasks related to departmental records in support of the daily operations of the Division.
Considerable knowledge in English language and grammar; Standard office equipment such as multi-line phones, computers, copiers, fax machines, scanning machines, etc.; Software such as Microsoft Office Suite (Word, Excel, Outlook, etc.); and administrative and clerical procedures such as word processing, managing files and records, and designing forms.
Demonstrated skills in entering data accurately; maintaining confidentiality; thinking critically to solve problems; and data entry.
Demonstrated ability in following established procedures; attention to detail; working independently with little supervision; time management and organization; and use of sound judgment and decision making.
MINIMUM TRAINING AND EXPERIENCE:
LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:
- Maintaining current filing system
- Setting up and organizes files
- Sorting, classifying, and filing materials
- Purging obsolete material
- Retrieving and returning material requested from files
- Retrieving and forwarding case file folders
- Providing office support services to assigned area
- Receiving and managing departmental telephone calls and visitors
- Furnishing general information to callers and internal customers, assisting visitors with the preparation of information and/or forms, if needed
- Taking and relaying messages
- Receiving, opening, logging, sorting, time-stamping, and distributing mail
- Preparing materials for mailing
- Providing assistance to other Department of Social Services employees and supervisors
- Typing correspondence and proofreading documents
- Accessing Virginia Department of Social Services automated systems to obtain information
- Receiving appropriate completed forms and checks for accuracy
- Performing other related duties as required
**City of Richmond Social Services employees who work in this class are considered essential personnel and will be required to work during declared emergencies and major weather events.**
KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge in English language and grammar; Standard office equipment such as multi-line phones, computers, copiers, fax machines, scanning machines, etc.; Software such as Microsoft Office Suite (Word, Excel, Outlook, etc.); and administrative and clerical procedures such as word processing, managing files and records, and designing forms.
Demonstrated skills in entering data accurately; maintaining confidentiality; thinking critically to solve problems; and data entry.
Demonstrated ability in following established procedures; attention to detail; working independently with little supervision; time management and organization; and use of sound judgment and decision making.
MINIMUM TRAINING AND EXPERIENCE:
- High School Diploma or GED
- Two years of related clerical or office support experience
- An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:
- None
Salary : $41,600 - $57,283