What are the responsibilities and job description for the Administrative Student Intern (OPEN/CONTINUOUS) position at City of Richmond (CA)?
OPEN/CONTINUOUS
We’re looking for tomorrow’s leaders. People who are bold, creative, curious, and excited to contribute to the City of Richmond community. The current vacancies are in the City Council Office, Public Works - Civil Engineering Division, Department of Children and Youth, Information Technology, and the Finance Department. Candidates may also be considered for internships in other City departments.
- You will be paid for actual hours worked
- This is a part-time, hourly position
- You will receive pro-rated sick leave and no other benefits
- Training will be provided
- You are at-will/exempt and can be released at any time
Information regarding the five immediately available internships follows:
City of Richmond Public Works Civil Engineering - Outreach & Digital Media Internship:
About the Internship:
The selected intern will assist with social media content creation, video production, event outreach, and communications efforts in the Public Works department. Projects may include designing flyers, drafting digital content, supporting event coordination, and contributing to multimedia campaigns. Ideal candidates are studying communications, journalism, public administration, urban studies, marketing, or a related field. Strong writing, design, and organizational skills are preferred. Familiarity with Canva, Adobe Creative Suite, or video editing software is a plus. The ability to create content in multiple languages, especially Spanish, is highly desirable.
Responsibilities may include
Outreach & Community Engagement
- Assist with planning and promoting community events and public information campaigns.
- Help create and distribute outreach materials such as flyers and newsletters.
- Participate in outreach efforts with the public and promote City programs.
Multimedia Projects & Communications
- Draft and schedule posts for different platforms
- Monitor basic analytics and help suggest strategies for improving reach and interaction
- Research trends and best practices in digital public engagement.
- Assist in planning, filming, and editing short videos
- Capture photos and footage at events.
- Organize media files and contribute to content planning.
Content Creation & Design
- Design graphics using Canva or Adobe Creative Suite.
- Support updates to internal and external presentations and reports.
- Assist with maintaining a shared content calendar and coordinating deadlines.
This position is intended to be full-time during the summer months and transition to a flexible, part-time schedule during the academic year to accommodate class commitments.
City Council Office - Public Policy:
- Participate in implementing public policy: Performing a wide range of policy, program, and administrative duties for members of the City Council and may be assigned to projects related to the Sister City Program or the Race Equity Program. (Hours are approximately 5-20 hours per week)
City of Richmond Department of Children and Youth Internship:
- Equitable Community Engagement: Ensure equitable community engagement among various youth groups and governmental, philanthropic, faith-based, and community-based organizations
- Create community materials that are youth and family-friendly
- Develop professional and communication skills through collaborative work with Department staff and service providers in the Richmond and North Richmond community
- Development of Funding Program: Support the creation of a program to provide funding to youth-serving organizations in Richmond and North Richmond
- Assist Department staff in the day-to-day management of a newly-created funding program
- Gain a better understanding of funding priorities and issues affecting youth in Richmond and North Richmond
- Data Management and Community Reporting: Gather, analyze, and share data with community stakeholders and our 15-member Oversight Board
- Increase social media engagement on Instagram and Facebook by 20% and develop webpages to create a repository of community data and information
- Support Department staff in providing 1-3 updates to our 15-member Oversight Board made up of youth and adults
City of Richmond Finance Department Internship:
- Participate in implementing a local legislature: Receive first-hand exposure to how local government works and the implementation of voter-supported measures.
- Data Management: Gather, data regarding Measure U inquiries from our community stakeholders
- May be responsible for maintenance of databases
- Produce reports for the purpose of analyzing the data
- Support management in regular and routine data analysis
City of Richmond Information Technology Department Internship:
- Marketing the City of Richmond: Support the modernization of the City's website by having direct exposure to local government marketing strategies.
- Delivery of Customer Service: Receive valuable experience in the administration of a thriving and busy information technology department while learning and assisting with the implementation of the City's Green initiatives.
- Support for managing Help Desk calls
- Basic equipment configuration deployment
- E-waste inventory collection and disposal
- Back up mailroom and copy center duties
- Cable Television Production and Broadcasting: Assist with production of City of Richmond's television station KCRT programming.
- Broadcast KCRT TV meeting support (this will require after hours, i.e., Tuesdays and Thursdays, for City Council and Planning Commission meetings)
Under general supervision and guidance, an Administrative Student Intern performs a range of duties that include but are not limited to administrative, paraprofessional or technical within a City department or specialized office.
Administrative Student Interns are expected to have strong written and verbal communication skills and possess knowledge of basic computer programs. Interns will provide administrative support, conduct research, and may be assigned to projects related to City operations; in areas such as City management, fiscal policy, human and community services, economic development, housing, public safety, port operations, and other City functions. As knowledge and skills are acquired, assignments will increase in complexity.
The following list is intended to be illustrative in nature and does not necessarily represent the entire range of work duties expected of employees within the job classification.
- Responds to requests for information and provides necessary customer service to members of the community, business organizations, and other City employees.
- Answers phones, greets members of the public and provides referrals to the appropriate departments or agencies; assists with general clerical duties.
- Provides support to the Youth Council; creates and maintains relationships with organizations that support youth, serves as a mentor and youth advisor to youth council members, researches youth development opportunities, and arranges civic educational opportunities.
- Assists in the preparation of analytical reports, agenda reports, briefings, proclamations, recognition certificates, letters, meeting minutes, records, ordinances, and resolutions for review by City staff.
- Independently researches and prepares position papers, public policy documents, grant proposals, instructions, notices, general rules or operating procedures, and additional documents.
- Assists in preparing organizational budgets, accounting systems, spreadsheets, or maintaining accounting records.
- Conducts audits, program evaluations or surveys as a team member or on an individual basis and submits results to City staff.
- Analyzes current organizational systems and procedures and provides realistic recommendations to enhance organizational service delivery, communications or effectiveness.
- Coordinates special projects with various City departments, specialized staff, other jurisdictions, community-based organizations, or the private sector.
- Conducts briefings before the City Council, various City boards and commissions, community-based organizations, other jurisdictions or the private sector.
General Knowledge of: basic principles and methods of public administration, administrative procedure, statistics and research methodology, organizational planning, public finance, problem identification, and problem-solving techniques.
Skill in: communicating effectively orally and in writing with individuals who represent a diverse population, comprehending and anticipating issues and problems which could impact the assigned project; understanding the functions and structure of municipal government and the organization assigned in order to complete assigned responsibilities.
Ability to: apply sound techniques of administrative analysis, organizational planning, program evaluation and problem-solving; interpret laws, regulations, policies, and procedures; accept feedback regarding assigned projects.
Desirable Qualifications: experience conducting research, or knowledge of research methodology and techniques; experience working with public officials; education/knowledge in the areas of public policy, political science, or a closely related field; and office or customer service experience.
EDUCATION/EXPERIENCE
Graduation from high school or equivalent and current enrollment in a post-high school accredited academic, training, or technical institution. Proof of enrollment must be submitted on an annual basis during employment by providing official transcripts. Am emphasis on Political Science. Government, Public Policy, or Communications is highly desirable
Skill in: communicating effectively orally and in writing with individuals who represent a diverse population, comprehending and anticipating issues and problems which could impact the assigned project; understanding the functions and structure of municipal government and the organization assigned in order to complete assigned responsibilities.
Ability to: apply sound techniques of administrative analysis, organizational planning, program evaluation and problem-solving; interpret laws, regulations, policies, and procedures; accept feedback regarding assigned projects.
Desirable Qualifications: experience conducting research, or knowledge of research methodology and techniques; experience working with public officials; education/knowledge in the areas of public policy, political science, or a closely related field; and office or customer service experience.
EDUCATION/EXPERIENCE
Graduation from high school or equivalent and current enrollment in a post-high school accredited academic, training, or technical institution. Proof of enrollment must be submitted on an annual basis during employment by providing official transcripts. Am emphasis on Political Science. Government, Public Policy, or Communications is highly desirable
COVID-19 POLICY
The City’s policy is that all persons hired on or after October 18, 2021, must be fully vaccinated, including the booster, for COVID-19. New employees will be required to provide proof of complete vaccination or have an approved medical or religious accommodation before employment may commence. If you have any questions regarding this policy, please contact Human Resources.
APPLICATION AND SELECTION PROCESS
TO APPLY: Each applicant must submit a City of Richmond Employment application and supplemental questions ONLINE and include proof of enrollment in school. Please fill out the Employment Application completely (including places of employment with complete addresses; i.e., number, and street name, city, and state, etc.). INCOMPLETE APPLICATIONS WILL BE SUBJECT TO REJECTION. Failure to submit an employment application and proof of student status will disqualify the candidate from further consideration.
SELECTION PROCESS: All candidates who submit a completed City of Richmond Employment Application and provide proof of status as a student will be evaluated based on the minimum qualifications. The better-qualified candidates may be invited to continue in the selection process. The selection process may include interviews and/or testing. Successful candidates will be placed in an applicant pool and referred to the hiring manager for consideration. The candidate pool is active for six (6) months from the date of establishment.
FINGERPRINTING AND TUBERCULOSIS TESTING: Successful testing is required as a condition of employment for positions in some departments.
FINGERPRINTING AND TUBERCULOSIS TESTING: Successful testing is required as a condition of employment for positions in some departments.
IMMIGRATION REFORM CONTROL ACT: In compliance with the Immigration Reform Control Act of 1986, individuals offered employment by the City of Richmond will be required to show documentation of eligibility to work in the United States as a condition of employment.
NON-DISCRIMINATION POLICY: The City of Richmond is an Equal Employment Opportunity (EEO) employer, and prohibits discrimination against any applicant on the basis of race, religion, citizenship, color, national origin, ancestry, physical or mental disability or medical condition, genetic information, marital status, reproductive health decision-making, sex, gender, gender identity, gender expression, age (40 and over), sexual orientation, or military or veteran status or any other basis protected by law.
EOE/ADA/DRUG-FREE WORKPLACE
WEBSITE: www.ci.richmond.ca.us
Analyst: K. Florence
03/2022
03/2022
Salary : $20 - $29