What are the responsibilities and job description for the Administrative Specialist position at City of Raleigh North Carolina?
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Checks, and proofreads correspondence, memoranda, manuscripts, minutes, technical, administrative reports, and other material
Types memos, correspondence, and reports
Creates moderately complex spreadsheets
Prepares requisitions to order equipment and supplies
Maintains and reconciles a city procurement card used to purchase equipment and supplies
Coordinates department Ride-along program
Sorts, screens and processes all division incoming mail
Answers divisional telephone and assist with answering citizen inquiries requiring information of routine police policies, rules, and regulations
Acts as Field Operations Division secretary, meets the public, provides information about the application process for employment as either a sworn or civilian employee of the department, and schedules appointments
Creates and maintains relatively complex and classified file materials
Maintains a variety of complex records
Maintains records of division purchases
Acts as liaison between other divisions and departments within the city and the Field Operations District Staff Support Specialists
Prepares division budget and monitors budget balances during fiscal year
Prepares Personnel Action Forms
Training of new District Staff Support Specialists
Verifying District Staff Support Specialists work for completeness and accuracy
Education and Experience:
High School diploma or G.E.D. equivalency; 1 to 3 years’ experience in administrative support, office support, customer service, or related fieldOR
Any equivalent combination of training and/or experience that provides the required knowledge, skills and abilities may be substituted
Knowledge of:
- Modern office practices and procedures including the use of standard office equipment and computer applications such as word processing, database, and spreadsheet applications
- Customer service principles
Skill in:
- Organizing tasks, meeting deadlines and prioritizing competing demands
- Providing attention to detail in work assignments
Ability to:
- Compose and maintain basic original documents including reports, presentations, and correspondence
- Perform basic research, compile and assemble data
ADA and Other Requirements:
Work Environment and Physical Effort:
Sedentary: Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body.
Work Environment:
Work is typically performed in an office or similar indoor environment.
Work Exposures:
Work in this position does not require frequent environmental exposures. Employees may occasionally be exposed to Individuals who are hostile or irate.
City of Raleigh is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request.
Salary : $46,300 - $64,800