Records Specialist-Police Department

 The following duties are illustrative for this position.  The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.  

• Keeps the mission, vision and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
• Verifies codes in adherence with Federal Uniform Crime Reporting guidelines and classified incoming incident reports and documents.
• Breaks down and inputs required information into the Police records system.
• Accesses, analyzes and retrieves data from computer system.
• Runs statistical reports for various groups and agencies.
• Conducts local records criminal history checks for outside agencies.
• Handles telephone and in-person inquiries from citizens, insurance companies, attorneys, etc.
• Handles cash drawer.  Generates receipts and balances drawer each day.
• Gathers information for various reports.
• Operates AS400 computer system or its current equivalent.
• Operates general office equipment including desktop computer, typewriter, calculator, copy machine, fax machine, optical disk, scanner and shredder.
• Performs other related duties as required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION AND/OR EXPERIENCE
Graduation from an accredited high school or possession of an acceptable equivalency diploma required. One (1) year of general clerical experience required. Some experience with a law enforcement agency preferred. A comparable amount of training, education, or experience may be substituted for the minimum qualifications.
 
KNOWLEDGE, SKILLS, & ABILITIES 

• Knowledge of business English and spelling.
• Knowledge of office practices and procedures.
• Ability to type accurately from rough draft, plain copy, or a transcribing machine at 45 words per minute.
• Ability to maintain complex records.
• Ability to understand and follow oral and written instructions.
• Ability to make arithmetic computations and tabulations accurately and with reasonable speed.
• Ability to access, input, and retrieve information from a computer.
• Ability to learn assigned clerical tasks readily and to adhere to prescribed routines.
• Ability to communicate effectively in writing and orally.
• Ability to establish and maintain effective working relationships with employees and the public. Ability to focus on the positive in every situation.
• Ability to model respect for individuals, teams, and the organization.
• Ability to stay centered when challenged.
• Ability to establish and maintain the trust and confidence of the department and public.
• Ability to work under pressure and meet deadlines.
• Ability to follow through with assigned tasks.

While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
 
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The noise level in the work environment is moderate.

Salary : $37,419