HUMAN RESOURCES SPECIALIST

This is a non-exempt position which focuses on advanced clerical work in the Employment Division in the Human Resources Department.  Work is performed under the direct supervision of the Assistant Director of Human Resources, or designee. 

An employee in this classification is responsible for the performance of relatively complex clerical work and requires the application of judgment and initiative based on knowledge gained through experience. This classification requires continuous public contact with new hire candidates and employees and requires a working knowledge of Human Resources practices and procedures.  

Employees are hired as AT WILL employees that serve at the pleasure of the City and may be terminated at any time with or without cause.

Coordinate and manage recruitment and onboarding, including job postings, background checks, pre-employment screenings, and new hire orientations.

Manages job postings and updates to the City’s online application and classification system.

Coordinates recruitment communications for internal and external platforms including websites, job boards, and social media.

Maintain accurate employee records and integrate new hire data into HRIS systems.

Scan and upload employee documents into the City’s document management system (FileNet), ensuring accurate indexing, secure storage, and compliance with records retention policies.

Conduct E-Verify and ensure compliance with EEOC and other employment regulations.

Issue employee identification badges and prepare offer letters.

Administer fingerprinting and DCF Level 2 background screenings.

Coordinate department-specific job fairs or hiring events and represent the City at community outreach events.

Respond to employment-related inquiries from employees and supervisors.

Support Workers’ Compensation documentation and claim tracking; assist in absence of Assistant Director.

Assist in the planning, coordination, and execution of employee engagement events and initiatives.

Monitor departmental staffing changes and reconcile with budgeted positions to ensure alignment and accuracy.

Administer the annual driver’s license verification process in accordance with organizational policy and compliance requirements.

Monitor the Commercial Driver’s License (CDL) program in accordance with Department of Transportation (DOT) regulations.

Maintain the City’s Drug-Free Workplace Program, ensuring compliance with applicable laws and internal policies.

Maintain up-to-date postings on labor laws, department HR boards, and internal notices.

Leads seasonal recruitment efforts, including Summer Camp hiring.

Assist in gathering and researching policies, job descriptions, and compensation data

May be required to obtain and maintain designation as a Notary Public.

 

May be required to assist in other Human Resources department duties as needed.

Performs related work as required and as directed.

Knowledge of human resources office practices, procedures and record keeping. 

Knowledge of business English, spelling, punctuation and arithmetic. 

Knowledge and skill in the operation of on-line electronic data processing systems and computer terminal.

 Knowledge of proper telephone etiquette and procedures. Knowledge of modern information systems and standard software applications such as Windows, Word and Excel. 

Ability to greet the public and employees to the Human Resources Department; provide information. 

Ability to provide information to prospective job applicants regarding current openings, job requirements, testing dates and procedures, and other employment related matters. 

Ability to coordinate hiring procedures including the scheduling of medical examination and drug test.

 Ability to administer the Employees Orientation Program and the sign-in of all new employees for payroll, employee benefits, etc. 

Ability to work independently, plan work schedules, prioritize work, meet deadlines and handle confidential and sensitive materials.

 Ability to maintain relatively complex clerical records and to prepare reports from such records.

 Experience in general office work with excellent clerical skills; typing, data entry and Microsoft Word and Windows-based systems. 

DESIRABLE EXPERIENCE AND TRAINING

Graduation from a standard high school, supplemented by coursework in business practices. Considerable clerical experience, preferably in the area of required specialization. Experience working in a human resources environment preferred. Experience with NEOGOV, as well as recruitment and onboarding processes, is highly desirable.

Any equivalent combination of education, experience and training which provides the required knowledge, abilities and skills may be considered.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position:

• Ability to sit or stand for extended periods while working at a computer or performing desk-related tasks.

• Frequent use of hands and fingers to operate computers, phones, and standard office equipment.

• Occasional walking, bending, reaching, and lifting of office materials or files up to 25 pounds.

• Visual and auditory ability to use a computer, telephone, and interact with candidates and staff in person or via virtual platforms.

• May be required to travel between City departments or to offsite recruitment events or job fairs.

Salary : $39,830 - $70,261