BID Technician, Accounting/Technician Payroll

POSITION SUMMARY

Department: Public Works
Posting Type: BID
Salary: $42,788 per year.
Union: This position is included in the American Federation of State, County and Municipal Employees, Local 2719 bargaining unit and will be filled in accordance with the provisions of the Collective Bargaining Agreement.
Union Bid Form: City employees whose name appear on the Eligibility List for this position, and who are in the union noted above, must file a Bid Form when the official Notice of Bid is posted.
Civil Service Classification: Non-Competitive

REQUIREMENTS

To be eligible to bid for this position bidders must:

1. Be employed by the City of Pittsburgh at time of bidding and remain continuously employed through the awarding of this bid.

2. Qualify by being on the current Technician, Payroll Eligibility List OR be currently eligible for transfer to this position.

Bid award shall be made under the terms and conditions of the Agreement between the City of Pittsburgh and the American Federation of State, County and Municipal Employees and in accordance with the Civil Service Statutes and Rules.

Bids must be submitted online at pghjobs.net.

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.

POSITION DUTIES

• Processes new business registration forms, records updates, and maintains documents.
• Provides customer service, including responding to inquiries and directing calls.
• Responds to the public and other parties regarding payments, taxes, license fees, departmental, and/or work-related procedures.
• Records transactions and makes adjustments to the system.
• Maintains invoices, checks, accounts, and other records.
• Ensures bills, payments, assessments, refunds, owner information, exemptions, and abatements are entered and recorded correctly.
• Distributes invoices and receipts. Creates and processes refunds, as needed.
• Organizes office operations and procedures: designs filing systems, reviews supply requisitions, and handles correspondence.
• Acts as bureau representative for financial, policy, and administrative processes.
• Tracks expenditures and revenues, and handles procurement, payments, and billing.
• Balances accounts and prepares financial and statistical reports and records.
• Prepares, maintains, and submits payroll for employees in accordance with established City and departmental policies and procedures.
• Collects department’s timecards for accurate processing into payroll system.
• Prints and reviews reports to verify timecard entries and completes bi-monthly payroll reports.
• Creates and maintains payroll related spreadsheets and reports.
• Communicates efficiently with staff to resolve discrepancies regarding time accruals or payments received.
• Researches miscellaneous payroll related inquiries. Prepares personnel and payroll-related records.
• Maintains accurate and up to date personnel files.
• Performs other related activities and functions that are assigned or required.