Council Reporter - City Clerk

About This Position

The City Clerk Department is responsible for upholding public trust, protecting local democracy, and providing access to matters of public interest. They do so by managing elections and annexations, preparing council agendas and meeting notices, maintaining public records, and processing liquor and regulated business licenses.

The City of Phoenix City Clerk Department is seeking to fill a Council Reporter vacancy on the Council Support Team. This Council Reporter position reports to a Management Assistant II and works with a team of professional staff responsible for the creation and publication of all City Council meeting agendas; management of Requests to Speak and eComments for all Formal City Council meetings; staffing all Formal City Council Meetings; ensuring City compliance with the Arizona Open Meeting Law by monitoring, reviewing and posting nearly 3,000 meeting notices annually; drafting meeting results and minutes for all Formal City Council meetings, and completing other Council meeting support duties, as assigned.

This position requires regularly working evenings a few days per week and staffing meetings at off-site locations, as needed. A two day per week telework schedule may be available after training is completed in 180 days.

IDEAL CANDIDATE

• Strong attention to detail.
• Strong communication skills.
• Excellent organizational abilities.
• Commitment to customer service.
• Strong writing and grammar skills.
• Strong computer skills and experience.
• Maintains regular and reliable attendance.
• Ability to pivot at short notice and be resilient.
• Ability to work as a team with staff and management from all levels of the organization.
• Professional experience in governmental work, research, finance administration or professional experience aiding management with problems and affairs.
• Administrative experience including note taking, supporting public meetings, or working with executive and/or elected officials.
  
  

SALARY

Pay Range: $32.62 - $48.19 per hour.

Hiring Range: $32.62 - $39.64 per hour.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
  
  

Internal Only: Please understand that this is pay grade 056. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.

• Promotions occur when the last two digits of the pay grade increase.
• Demotions occur when the last two digits of the pay grade decrease.
• Lateral transfers occur when there is no change to the last two digits of the pay grade.
• When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.
  
  

Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page.

The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page .

Benefits

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi
  
  

For more details, visit: Unit 007 Benefits

Minimum Qualifications

• Four years of administrative experience including minute taking, supporting public meetings, or working with executive and/or elected officials; and report writing activities.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• For information regarding pre-screening and driving positions, click here .
• The City job description can be found here .
  
  

Preferred Qualifications

The minimum qualifications listed above, plus:

• Experience with the Microsoft Office Suite and standard computer uses and applications (i.e., Microsoft Word, Excel, Adobe, WebEx, Teams, SAP, Granicus Legistar, etc.).
• Required experience within the last five years:
• Taking and drafting minutes or meeting notes.
• Writing administrative reports and/or memos.
• Proofreading and/or conducting quality control.
• Reading and interpreting rules and regulations.
• Experience supporting formal public and/or board/commission meetings.
• Experience with Arizona Open Meeting Law (OML).
• Experience entering data into a computer database to produce reports and track status.
• Current Notary status.
• Bilingual (Spanish).
  

RECRUITMENT DATES

Recruitment closes October 19, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

How To Apply

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix .
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939 . You may also fill out and submit a Reasonable Accommodation Request Form .
  
  

REFERENCE

Council Reporter, JC:00460, ID# 59519 , 10/06/25 ,USM, DB, Benefits:007.

Building the Phoenix of tomorrow.

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.