Administrative Assistant I - Retirement Office

About This Position

Phoenix is the 5th largest city in the country, serving as Arizona's center of government, commerce, and culture. It is emerging in the new economy with strength in high technology, manufacturing, bioscience research, and advanced business services. Phoenix is a progressive city, brimming with sports and cultural attractions, distinctive restaurants, fascinating museums, diverse residential options, and endless outdoor opportunities.

The Retirement Department has a vacancy for an Administrative Assistant I position. This position serves a vital role and works closely with the Retirement Administrator and Deputy Administrator to ensure all office functions run smoothly.

The Retirement Office is comprised of 21 positions that are responsible for providing pension information to members of the City of Phoenix Employees' Retirement System (COPERS) and the Arizona Public Safety Personnel Retirement System (PSPRS). The City's Deferred Compensation Plans (457/401(a)/ PEHP) are also managed within the office. Each benefit functions in Retirement reports to their respective Board of Trustees who are responsible for overseeing roughly $9 billion in retirement assets. The Retirement Office is divided into three areas: Administrative/Operations, Benefits, and Investments.

This Administrative Assistant I position is assigned to the Administrative/ Operations group and is responsible for:

• Posting meeting agendas with the City Clerk.
• Preparing for and managing board/committee meetings.
• Ongoing administrative support to the Retirement Administrator.
• Administering payroll and leave processes for the department.
• Preparing the Board/Committee agendas (including supporting materials).
• Distributing agendas and materials to Board/Committee members.
• Staffing an average of 90 board/committee meetings per year.
• Compiling large amounts of data and preparing reports for the boards.
• Coordinating, scheduling, and staffing the various board meetings throughout the year.
  
  

IDEAL CANDIDATE

• Ability to pay attention to details.
• Ability to handle competing priorities and effectively prioritize.
• Ability to accomplish tasks in collaboration with individuals over whom this position has no direct authority.
• Excellent communication skills (interpersonal, verbal, written, and presentation).
• Critical thinking skills in the performance of all job duties and assignments.
  
  

SALARY

Pay Range: $24.43 - $45.67 per hour.

Hiring Range: $24.43 - $41.42 per hour.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
• Promotions occur when the last two digits of the pay grade increase.
• Demotions occur when the last two digits of the pay grade decrease.
• Lateral transfers occur when there is no change to the last two digits of the pay grade.
• When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.
  
  

Benefits

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information.
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or HSA/HDHP plans.
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
• Wellness incentive of up to $720 annually.
• Dental, vision, and life insurance options.
• Employer paid long-term disability.
• Free Bus/light rail pass.
• Tuition reimbursement program up to $6,500 per year.
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi.
  
  

For more details, visit: Unit 007 Benefits

Minimum Qualifications

• One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs
• Bachelor's degree in public or business administration or a related field
• Other combinations of experience and education that meet the minimum requirements may be substituted
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.
  
  

Preferred Qualifications

The minimum qualifications listed above, plus:

• Experience in/with:
• Open meeting law.
• Conducting payroll functions.
• Managing virtual meetings.
• Conducting research and report writing.
• Compiling and analyzing investment and financial data.
• Working collaboratively with internal and external stakeholders.
• Writing meeting minutes of fiduciary boards and commissions.
• Providing customer service in person, over the phone, and via email.
• Creating formal letters, reports, memos, technical (financial, investment, contracts) docs, etc.
  

RECRUITMENT DATES

Recruitment closes August 17, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

How To Apply

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix.
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• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.
  
  

REFERENCE

Admin Asst I, JC:06030, ID# 62291, 08/03/26, USM, DB, Benefits:007.

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.