Administrative Assistant I - Fire Department Executive Office

The Phoenix Fire Department (PFD) is committed to providing the highest level of public safety services to our community. We protect lives and property through fire suppression, emergency medical and transportation services, disaster response, fire prevention, and public education. Our members strive every day to Prevent Harm, Survive, and Be Nice! We are seeking a dedicated and detail-oriented Administrative Assistant I in the Executive Office to support this mission.

The PFD employs over 2,500 personnel, including approximately 1,950 sworn firefighters, and operates 60 stations across 9 battalions. As a largely self-service department, PFD manages key internal functions such as Fiscal, Human Resources and Payroll, and Technical Services.

The PFD also houses the Community Assistance Program (CAP), which provides behavioral health crisis response and short term case management. The department operates its own fully owned and managed regional Emergency Medical Services (EMS) division, overseeing certification and training. Its 24/7 Regional Dispatch Center serves 26 jurisdictions across more than 2,000 square miles. PFD runs its own Training Academy to support continuous firefighter development and operational readiness.

The Administrative Assistant I supports the Executive Office by coordinating executive schedules and meetings, streamlining administrative processes, preparing executive communications and reports, and serving as a primary point of contact for internal stakeholders and community members.

Areas of responsibility include:

• Managing Executive Office calendars and scheduling.
• Supporting the Central Arizona Life Safety Council (CALSC), Regional Operations Consistent Committee (ROCC), and related subcommittees.
• Drafting official communications and notices.
• Preparing reports and briefing materials.
• Overseeing travel arrangements and related documentation.
• Distributing Council and committee materials.
• Managing resident inquiries.
• Maintaining office supplies and inventory.
• Providing coverage, completing special projects, and improving processes.

Pay Range: $25.43 to $45.67 per hour.

Hiring Range: $25.43 to $41.42 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Internal Only: Please understand that this is pay grade 053. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.

• Promotions occur when the last two digits of the pay grade increase.
• Demotions occur when the last two digits of the pay grade decrease.
• Lateral transfers occur when there is no change to the last two digits of the pay grade.
• When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.

Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page.

The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.

A comprehensive benefits package is offered which includes:

• for more details: Pension Information.
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or HSA/HDHP plans.
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
• Wellness incentive of up to $720 annually.
• Dental, vision, and life insurance options.
• Employer paid long-term disability.
• Free Bus/light rail pass.
• Tuition reimbursement program up to $6,500 per year.
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi.

For more details, visit: Unit 007 Benefits

• One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs.
• Bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
For information regarding pre-screening and driving positions,
• .
• The City job description can be found here.

The minimum qualifications listed above, plus:

• Experience managing complex calendars for senior executives, including balancing urgent priorities, standing commitments, and last-minute changes.
• Experience prioritizing and managing multiple competing priorities.
• Experience coordinating and overseeing general event planning.
• Experience overseeing executive office, administrative, and office management functions.
• Experience with, or knowledge of, Fire Department operations and culture.

Recruitment closes July 23, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

• Job interviews may be held by video or audio conference.
If you are in need of computer resources,
• for free options.
Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance.
• for more information.
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• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.

Admin Asst I, JC:06030, ID# 62377, 07/16/2026, USM, CM, Benefits:007

Building the Phoenix of tomorrow.

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.