What are the responsibilities and job description for the Senior Project Manager position at City of Philadelphia?
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What we offer
The Office of Director of Finance was created by the Philadelphia Home Rule Charter, adopted by the electors of the City on April 17, 1951, to give the Mayor and the City government a principal officer responsible for the financial, accounting, and budgeting functions of the executive branch. The Director of Finance is thus the chief financial officer of the City and all powers and duties concerning finances, accounting, and budgeting in the executive branch are directly or indirectly the Director's. The Director of Finance is also the Chairman of the Board of Pensions and Retirements and an ex-officio member of the board of various quasi-governmental agencies, including the Pennsylvania Intergovernmental Cooperation Authority. The City of Philadelphia operates on a fiscal year between July 1st and June 30th.
The Finance Program Management Office (Finance PMO), within the Office of the Director of Finance, supports process redesign and technology implementations with proven methodologies to enable Finance to deliver projects that align with Department goals efficiently. The Senior Project Manager position will support Finance initiatives and related projects. The Senior Project Manager will report directly to the Executive Director of the Finance PMO.
Job Description
This Senior Project Manager will be responsible for leading technology projects and operations enhancements in Finance, with a focus on business process improvement and change management. The person in this position will work closely with Finance subject matter experts and other stakeholders conducting all the activities related to gathering project requirements successfully and participating in the discovery, requirements, design, development, deployment and operations phases of Finance’s technology and other projects.
This is a primarily on-site position.
Responsibilities would include:
Stakeholder Management: Identify key internal and external stakeholders of projects, build and manage stakeholder relationships and foster continuous communication, facilitate meetings of stakeholders at various levels in the organization.
Project Planning: Conduct project scoping and planning, and scheduling of project execution tasks and deliverables, create training plans and coordinate scheduling and facilitation of training sessions, ensuring that training resources are made available to the appropriate individuals.
Discovery, Requirements Gathering, Documentation & Management: Conduct business observations and facilitate focus group sessions, vision exercises, design review sessions, and conduct gap analysis. Identify, document, and clearly diagram all requirements, use cases and test cases for user testing. Overcome project challenges by problem-solving, analysis, research. Build an organized library of all Finance PMO documentation. Be accountable for securing stakeholder decision making and sign-off on all required documentation.
Business Process Definition: Collaboratively develop business process and workflow diagrams and secure decision making and sign-off on new processes.
Project Execution Management & Support: Work closely with the project team, external business and technical teams on system design, development and configuration of the system/tool on an ongoing basis to ensure successful completion to project execution activities. Ownership and facilitation of regular project team meetings, as needed.
Risk & Issue Management: Proactively identify and assess risks, issues and impacts to the schedule, scope, budget or quality of the project. Collaboratively work with teams and stakeholders to identify and execute mitigation and resolution strategies.
Mentoring: Provide mentoring and project guidance to Business Analysts and other Project Managers in the Finance PMO.
Vendor Management: For assigned projects, serve as the City’s key liaison with technology vendors working to build relationships, ensure on time / on budget delivery, and remove roadblocks to success.
Change Management: For assigned projects, assess the scope, complexity, and impact of change. Work with stakeholders to define needs and deliver guidance and solutions related to organizational transition.
Other duties as assigned.
Competencies, Knowledge, Skills, And Abilities
TO APPLY: Interested candidates must submit a cover letter, resume and references.
Salary Range: $87,000 - $107,000
Discover the Perks of Being a City of Philadelphia Employee:
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.
For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What we offer
- Impact - The work you do here matters to millions.
- Growth - Philadelphia is growing, why not grow with it?
- Diversity & Inclusion - Find a career in a place where everyone belongs.
- Benefits - We care about your well-being.
The Office of Director of Finance was created by the Philadelphia Home Rule Charter, adopted by the electors of the City on April 17, 1951, to give the Mayor and the City government a principal officer responsible for the financial, accounting, and budgeting functions of the executive branch. The Director of Finance is thus the chief financial officer of the City and all powers and duties concerning finances, accounting, and budgeting in the executive branch are directly or indirectly the Director's. The Director of Finance is also the Chairman of the Board of Pensions and Retirements and an ex-officio member of the board of various quasi-governmental agencies, including the Pennsylvania Intergovernmental Cooperation Authority. The City of Philadelphia operates on a fiscal year between July 1st and June 30th.
The Finance Program Management Office (Finance PMO), within the Office of the Director of Finance, supports process redesign and technology implementations with proven methodologies to enable Finance to deliver projects that align with Department goals efficiently. The Senior Project Manager position will support Finance initiatives and related projects. The Senior Project Manager will report directly to the Executive Director of the Finance PMO.
Job Description
This Senior Project Manager will be responsible for leading technology projects and operations enhancements in Finance, with a focus on business process improvement and change management. The person in this position will work closely with Finance subject matter experts and other stakeholders conducting all the activities related to gathering project requirements successfully and participating in the discovery, requirements, design, development, deployment and operations phases of Finance’s technology and other projects.
This is a primarily on-site position.
Responsibilities would include:
Stakeholder Management: Identify key internal and external stakeholders of projects, build and manage stakeholder relationships and foster continuous communication, facilitate meetings of stakeholders at various levels in the organization.
Project Planning: Conduct project scoping and planning, and scheduling of project execution tasks and deliverables, create training plans and coordinate scheduling and facilitation of training sessions, ensuring that training resources are made available to the appropriate individuals.
Discovery, Requirements Gathering, Documentation & Management: Conduct business observations and facilitate focus group sessions, vision exercises, design review sessions, and conduct gap analysis. Identify, document, and clearly diagram all requirements, use cases and test cases for user testing. Overcome project challenges by problem-solving, analysis, research. Build an organized library of all Finance PMO documentation. Be accountable for securing stakeholder decision making and sign-off on all required documentation.
Business Process Definition: Collaboratively develop business process and workflow diagrams and secure decision making and sign-off on new processes.
Project Execution Management & Support: Work closely with the project team, external business and technical teams on system design, development and configuration of the system/tool on an ongoing basis to ensure successful completion to project execution activities. Ownership and facilitation of regular project team meetings, as needed.
Risk & Issue Management: Proactively identify and assess risks, issues and impacts to the schedule, scope, budget or quality of the project. Collaboratively work with teams and stakeholders to identify and execute mitigation and resolution strategies.
Mentoring: Provide mentoring and project guidance to Business Analysts and other Project Managers in the Finance PMO.
Vendor Management: For assigned projects, serve as the City’s key liaison with technology vendors working to build relationships, ensure on time / on budget delivery, and remove roadblocks to success.
Change Management: For assigned projects, assess the scope, complexity, and impact of change. Work with stakeholders to define needs and deliver guidance and solutions related to organizational transition.
Other duties as assigned.
Competencies, Knowledge, Skills, And Abilities
- Intrinsically motivated self-starter who can learn quickly in a dynamic environment.
- Strong analytical, research and problem-solving abilities and a knack for finding creative solutions.
- Enthusiastic and positive and enjoys working and interfacing with diverse group of stakeholders ranging from senior leadership to end users.
- Detail-oriented, effectively ability to capture, synthesize and document.
- Possess knowledge of:
- Business analysis/business process optimization techniques and tools, including knowledge of effective ways to collect and synthesize feedback, comments into technical or business requirements and process workflows.
- Project Management principles, Software Development Life Cycle (SDLC) methodologies and knowledge of effective ways to build detailed project plans.
- Change Management principles
- Relational database structures and ability to understand intermediate level SQL queries.
- PMP
- Graduate degree in related discipline
- Experience with agile development methodology
- Business Analytics and/or Business Intelligence experience
- Bachelor’s Degree from an accredited college or university or an equivalent combination of experience and training deemed acceptable.
- 5 years of work experience as a Project Manager.
- 5 years working on projects with a business process improvement component.
- Track record of meeting deadlines and successfully managing scope in an environment of changing priorities.
- Proficiency with Microsoft Word, Excel, Project, PowerPoint and Visio.
TO APPLY: Interested candidates must submit a cover letter, resume and references.
Salary Range: $87,000 - $107,000
Discover the Perks of Being a City of Philadelphia Employee:
- Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
- Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
- We offer Comprehensive health coverage for employees and their eligible dependents.
- Our wellness program offers eligibility into the discounted medical plan
- Employees receive paid vacation, sick leave, and holidays
- Generous retirement savings options are available
- Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
- Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!
- The successful candidate must be a city of Philadelphia resident within six months of hire
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.
For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx
Salary : $87,000 - $107,000