What are the responsibilities and job description for the Administrative Assistant - Confidential & Non-Confidential position at City of Philadelphia?
WHO WE ARE
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What We Offer:
Impact - The work you do here matters to millions.
Growth - Philadelphia is growing, why not grow with it?
Diversity & Inclusion - Find a career in a place where everyone belongs.
Benefits - We care about your well-being.
The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer.
Learn more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
Equal Access to Civil Service Testing
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov. For more information, go to: www.phila.gov/humanrelations
The City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodation for candidates with documented medical or religious reasons. Candidates may request accommodation for a Civil Service examination by contacting the Office of Human Resources (OHR) at 215-686-2350 or by email at janine.labletta@phila.gov. The accommodation process is interactive and requires cooperation and communication between the applicant and OHR. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination.
Only an on-line application will be accepted for this exam. Paper applications will not be accepted.
Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch.
For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-686-0880 or by email at hrhelpdesk@phila.gov
Information concerning employment with the City of Philadelphia may be found at:
- work.phila.gov
- https://www.phila.gov/departments/office-of-human-resources/jobs/civil-service-faqs/
- www.facebook.com/PhilaOHR
- www.twitter.com/PhilaOHR
- www.youtube.com/@PhilaOHR
- www.linkedin.com/showcase/philahr
General Definition
This posting is for City employees only. This is a promotional opportunity. This list will be used to fill positions in the confidential/non-represented role and the non-confidential/represented role
This is administrative staff work performing a variety of assignments of a non-confidential nature for a division manager or higher. An employee in this class serves in a liaison capacity between the manager and other staff and officials. Work includes composing a wide variety of correspondence and reports, performing research, and developing and recommending work standards and procedures. Work may also include providing direction to a small clerical or administrative support staff. Assignments require familiarity with the functions of the agency in which the position is employed. Work is performed under the supervision of a manager or administrator.
CONTACT INFORMATION
The analyst responsible for reviewing applications and additional documentation for this job opportunity is
Cornell Q. Weaver
City of Philadelphia – Office of Human Resources
1401 JFK Blvd., Room 1530
Philadelphia, PA 19102-1675
Phone: 215-686-2387
Fax: 215-686-0861
Email: cornell.weaver@phila.gov
For all other inquiries, please contact Customer Service at 215-686-0880 or email hrhelpdesk@phila.gov
Notes to Applicants and Projected Exam Information
Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.
PREFERENCE FOR PHILADELPHIA RESIDENTS
To receive such preference, candidates must respond to the question regarding residence later in this form. The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.
If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration
EXAM INFORMATION:
This computer-based examination will be scheduled for September 17, 2026. Please note that this examination date is subject to change
Candidates will need access to a desktop computer or laptop with a webcam and internet access to take the examination. Candidates will need to be able to operate computerized software proficiently and independently.
If you do not have access to a desktop computer or laptop with a webcam and internet access, or cannot operate computerized software proficiently and independently, please contact Nashe Colmon at nashe.colmon@phila.gov, and alternative arrangements will be made for you to take this examination.
An Eligible List will be established the week of September 28, 2026. Please note that this date may change.
TEST REVIEW:
In accordance with Civil Service Regulation 9.091B, candidates will have 30 days after the results have been mailed to review their test and to file appeals to the key answers. Call 215-686-0880 if you wish to schedule a Test Review
Level of Education Required
High School/GED
Minimum Acceptable Training and Experience
The following statement represents the minimum training and experience requirements that will be used to admit or reject applicants for tests.
ANTICIPATED ELIGIBILITY
Candidates who meet all eligibility requirements within six (6) months of the application deadline will be admitted to this examination. Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.
1. CIVIL SERVICE STATUS: Presently employed by the City of Philadelphia with permanent Civil Service status and a Performance Rating of Satisfactory or higher.
AND
2. EDUCATION: Education equivalent to completion of the twelfth school grade.
AND
3. SPECIFIC EXPERIENCE: Five years of advanced-level clerical or administrative experience at or above pay range 11 or EP 7.
OR
Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included the specific experience described above.
NOTE: An Associate's Degree in Business Administration or related field may be substituted for two years of experience.
PHYSICAL AND MEDICAL REQUIREMENTS: Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
TRANSCRIPT, LICENSES, REGISTRATIONS, AND CERTIFICATION REQUIREMENTS
Option 1 - Upload a paperless transcript, license, registration or certification – One time only!
Your documents should be uploaded and attached to your application before it is submitted. They cannot be uploaded or added to your application electronically after your application has been submitted.
Option 2– Submit a paper transcript, license, registration or certification – Separate document required for each application
Mailing address for paper transcript and other required materials
Human Resources Professional, Hiring Services
City Of Philadelphia Office of Human Resources
1401 JFK Blvd.- Suite 1530
Philadelphia, PA 19102
cornell.weaver@phila.gov
Office: 215-686-2387
Fax: 215-686-0861
Benefits:
Vacation & Paid Time Off, Pension Plan, Health InsuranceSalary : $52,007 - $66,856