Police Records Technician

Please Note: Online applications will only be accepted starting on Thursday, July 30, 2026, through August 13, 2026.

The City of Pasadena is currently seeking Police Records Technicians with strong attention to detail, customer service, and administrative support experience. The current vacancies are in the Police Department - Records Section and performs duties specifically related to the preparation and maintenance of police records.

The ideal candidate will have experience working in a fast-paced environment supporting the needs of a variety of individuals, including law enforcement personnel. The successful candidates must be able to work a varied schedule that includes nights, weekends, and holidays on a regular basis.

Must type 35 net words per minute with 95% accuracy. Please note that qualified applicants will be invited to take an online typing test administered by the City. Applicants that do not receive a passing score on the online typing test will not be considered for further consideration. Please do not attach a typing certificate to your application.

Current City of Pasadena employees who hold a position that requires the same or more words per minute are not required to take the online typing test. Employees are responsible for verifying the typing requirement for their current classification.

To learn more about the Pasadena Police Department

Essential Functions

The major responsibilities of this position are listed.

• Makes automated notification to Department of Justice (DOJ) state mandated programs and manages local supporting files.
• Assists CLETS Agency Terminal Coordinator in enforcing system compliance laws and carrying out validation and audit responsibilities.
• Interprets information and documentation from department of Motor Vehicles (DMV) and DOJ in order to verify pre-existing records for accuracy and validations.
• Reviews criminal history information with subjects and takes initial requests for challenges to record information.
• Modifies records as needed and makes entries of property, vehicles, firearms, protective orders, and missing persons.
• Accesses local, state and national law enforcement databases and telecommunications systems to retrieve, enter, validate or modify data and/or confidential information.
• Retrieves, assembles and disseminates records information to department staff, other law enforcement agencies, the public and other employees in response to subpoenas, according to local, state and federal guidelines.
• Receives, scans, and processes a variety of confidential reports including traffic collision, crime and arrest reports, criminal and traffic warrants and related police and court documents according to established legal guidelines.
• Transcribes, inputs, types and/or proofreads officer reports; verifies accuracy and follows up to obtain missing, incomplete or inaccurate information.
• Controls access to the Police building or section; answers phones and radio calls.
• Operate a computer terminal to obtain or extract pertinent data.

Qualification Guidelines

CORE COMPETENCIES
The following list represents the core competencies needed for success in this position.

• 
  Adaptability- responds positively to change and modifies behavior as the situation requires.
• Attention to Detail- focuses on the details of work content, work steps, and final work products.
• Critical Thinking- analyzes in evaluating information, propositions, and claims.
• Decision Making- chooses optimal courses of action in a timely manner.
• De-escalation – reduce conflict or a potential volatile situation
• Group Facilitation- provides constructive and productive group interaction.
• Informing- proactively obtains and shares information.
• Legal & Regulatory Navigation- understands, interprets, and ensures compliance with laws and regulations.
• Teamwork- collaborates with others to achieve shared goals.

• Graduation from high school or GED equivalent.
• At least two years of recent experience performing clerical or administrative duties, including public contact work.

• Completion of college-level courses in criminal justice from an accredited university or experience working in a law enforcement environment.
• Experience with computer systems and office related software programs are desirable.
• Knowledge of Government Code Section 7920.000, et seq. and the California Public Records Act is desirable.

Special Requirements

Successful completion of P.O.S.T. Records Certification within the first six months of employment.

Successful completion of Livescan Operator/Fingerprint Roller Certification through the
Department of Justice (DOJ) within the first six months of employment.

Successful completion of the state-mandated CLETS training program as required by the California State Department of Justice (DOJ) within six months of date of employment and ongoing maintenance of CLETS certification.

Must possess a valid California Class C driver's license and comply with the City's Motor Vehicle Safety Policy during the course of employment.

Must type 35 net words per minute with 95% accuracy. Please note that qualified applicants will be invited to take an online typing test administered by the City. Applicants that do not receive a passing score on the online typing test will not be considered for further consideration. Please do not attach a typing certificate to your application. Current City of Pasadena employees who hold a position that requires the same or more words per minute are not required to take the online typing test. Employees are responsible for verifying the typing requirement for their current classification.

Will be required to work various shifts including nights, weekends and holidays.

Successful completion of a comprehensive background investigation is required which may include a review of employment history, criminal conviction record, credit history, use of intoxicants and/or other controlled substances, and psychological evaluation.